ARKANSAS ANNUAL TRAINING CONFERENCE www.nascsp.org Monitoring - - PowerPoint PPT Presentation

Monitoring TECHNICAL ASSISTANCE PLANs

ARKANSAS

ANNUAL TRAINING CONFERENCE

Leslie Taylor, Acting Deputy Director| Department of Community Services and Development

www.nascsp.org

Monitoring Technical Assistance Plans

• Leslie Taylor, Acting Deputy Director, Department of Community

Services and Development, California

• Karen Dunn, CSBG Program Manager, Community Services & Housing

Division, Department of Commerce, Washingtong

Learning Objectives

• To identify when it is appropriate to develop a TAP
• How to develop policies and procedures for a TAP
• Best practices on how to develop and monitor

agency progress on a TAP

• How to support eligible entities on a TAP

California Department of Community Services & Development

CALIFORNIA:

Technical Assistance Plan (TAP) Process Presented by: Leslie Taylor

California Department of Community Services & Development

CSBG in

• 60 CSBG Eligible Entities
• CAA
• MSFW
• NAI
• Public/Private
• 58 Counties
• 2019 Allocation: $63.7 million

CALIFORNIA:

California Department of Community Services & Development

CALIFORNIA:

Facts about

• 1. 27 percent of Californians or almost 11 million were born

in a foreign land.

(Source: politifact.com)

• 2. The snowcapped summit of Mount Whitney—the highest

peak in the contiguous United States at 14,505 feet—is just under 85 miles away from Badwater Basin in Death Valley National Park, the lowest point in North America at 282 feet below sea level.

(Source: history.com)

3. California is home to the world’s largest tree, General Sherman Tree in Sequoia National Park. Its most recent measurement placed it at 275 feet tall, and over 36 feet in diameter at the base. Its circumference is over 102 feet.

(Source: usatoday.com)

California Department of Community Services & Development

• Assessment
• Annually
• Agency Self Assessment
• Data entry period – June 1st – August 31st
• State Assessment
• Review period – September 1st – September 30th

ORGANIZATIONAL STANDARDS

Review Process

California Department of Community Services & Development

eGOV DATA REPORTING SYSTEM

California Department of Community Services & Development

When is a Technical Assistance Plan (TAP) Required?

Not M t Met. t.

California Department of Community Services & Development

Agency

• Identifies the supporting documentation as

not available or activity needs to be completed (i.e., board meeting to approve strategic plan)

• Self selects the standard as “ Not Met”
• System prompts agency to develop a TAP.

State

• Conducts review and determines

supporting documentation does not substantiate that the standard was met

• Agency notified to develop a TAP

TAP Process: Not M t Met. t.

California Department of Community Services & Development

Monitoring TAPs

TAP Development

• Agency submits TAP(s) or is directed to develop a TAP
• State Reviews TAP for completeness and reasonableness

California Department of Community Services & Development

Frequency

• State Checks System Monthly
• State Reviews System at the end of Review Period (January 31)
• If satisfactorily met- Close TAP - Compliance Score increases
• If TAP extends beyond Review period – reported as open TAP
• Unmet Std carried over to next Annual reporting period
• State reviews status during annual Desk Review or Onsite visit

Monitoring TAPs (Continued)

California Department of Community Services & Development

Standards Commonly Not Met:

Public



Standard 5.6



Standard 6.5

Private/Nonprofit



Standard 5.3, 5.6



Standard 7.1, 7.4, 7.5



Standard 8.3, 8.9

California Department of Community Services & Development

Resources:

• Quick Tips for TAPs
• Supplemental guide
• Technical Assistance Manual

Contact Information

• Leslie Taylor –

leslie.taylor@csd.ca.gov

• Karen Dunn -

karen.dunn@commerce.wa.gov