Monitoring TECHNICAL ASSISTANCE PLANs Leslie Taylor, Acting Deputy Director | Department of Community Services and Development ARKANSAS ANNUAL TRAINING CONFERENCE www.nascsp.org
Monitoring Technical Assistance Plans • Leslie Taylor , Acting Deputy Director, Department of Community Services and Development, California • Karen Dunn , CSBG Program Manager, Community Services & Housing Division, Department of Commerce, Washingtong
Learning Objectives • To identify when it is appropriate to develop a TAP • How to develop policies and procedures for a TAP • Best practices on how to develop and monitor agency progress on a TAP • How to support eligible entities on a TAP
California Department of Community Services & Development CALIFORNIA: Technical Assistance Plan (TAP) Process Presented by: Leslie Taylor This Photo by Unknown Author is licensed under CC BY-SA
California Department of Community Services & Development CSBG in CALIFORNIA: • 60 CSBG Eligible Entities CAA MSFW NAI Public/Private • 58 Counties • 2019 Allocation: $63.7 million
California Department of Community Services & Development 1. 27 percent of Californians or almost 11 million were born in a foreign land. (Source: politifact.com) 2. The snowcapped summit of Mount Whitney—the highest peak in the contiguous United States at 14,505 feet—is Facts about just under 85 miles away from Badwater Basin in Death CALIFORNIA: Valley National Park, the lowest point in North America at 282 feet below sea level. (Source: history.com) 3. California is home to the world’s largest tree, General Sherman Tree in Sequoia National Park. Its most recent measurement placed it at 275 feet tall, and over 36 feet in diameter at the base. Its circumference is over 102 feet. (Source: usatoday.com)
California Department of Community Services & Development ORGANIZATIONAL STANDARDS Review Process • Assessment • Annually • Agency Self Assessment Data entry period – June 1st – August 31st • State Assessment Review period – September 1st – September 30th
California Department of Community Services & Development eGOV DATA REPORTING SYSTEM
California Department of Community Services & Development When is a Technical Assistance Plan (TAP) Required? Not M t Met. t.
California Department of Community Services & Development Agency • Identifies the supporting documentation as not available or activity needs to be completed (i.e., board meeting to approve strategic plan) • Self selects the standard as “ Not Met” TAP • System prompts agency to develop a TAP. Process: State Not M t Met. t. • Conducts review and determines supporting documentation does not substantiate that the standard was met • Agency notified to develop a TAP
California Department of Community Services & Development Monitoring TAPs TAP Development • Agency submits TAP(s) or is directed to develop a TAP • State Reviews TAP for completeness and reasonableness
California Department of Community Services & Development Monitoring TAPs (Continued) Frequency • State Checks System Monthly • State Reviews System at the end of Review Period (January 31) If satisfactorily met- Close TAP - Compliance Score increases If TAP extends beyond Review period – reported as open TAP Unmet Std carried over to next Annual reporting period • State reviews status during annual Desk Review or Onsite visit
California Department of Community Services & Development Standards Public Private/Nonprofit Commonly Not Met: Standard 5.6 Standard 5.3, 5.6 Standard 6.5 Standard 7.1, 7.4, 7.5 Standard 8.3, 8.9
California Department of Community Services & Development • Quick Tips for TAPs Resources: • Supplemental guide • Technical Assistance Manual
This Photo by Unknown Author is licensed under CC BY-SA
Contact Information • Leslie Taylor – leslie.taylor@csd.ca.gov • Karen Dunn - karen.dunn@commerce.wa.gov
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