Information into WEAVE Planning and Assessment Ramapo College - - PowerPoint PPT Presentation

How to Enter Information into WEAVE

Planning and Assessment Ramapo College

Entering Mission/Purpose in WEAVE

Each unit will enter its mission statement in the system. Click on Mission/Purpose in the Assessment tab. Enter mission statement, click Save. After saving, the statement will appear and can be edited Review the Mission statement at The beginning of each assessment cycle to be sure it adequately reflects the purpose of the unit The mission statement should be clear and brief, consist of the purpose of the unit and a brief list

• f key responsibilities or services

provided.

Entering Goals into WEAVE

Click on Goals in the Assessment tab. Enter goal statement, click Save. After saving, the statement will appear and can be edited Text can be entered directly from the keyboard or cut- and-pasted from another document

REMEMBER

Goals are broad general statements

• f what the unit intends to

accomplish; consistent with and aligned with the unit/institutional mission statement; provides focus

• r vision for planning

VERY IMPORTANT

Be sure to save information before leaving a screen,

• therwise it will be lost; edits

can be made later.

Entering Outcome/Objectives into WEAVE

• Click on Outcomes in the

Assessment tab. Enter

• utcomes statement, click
• Save. After saving, the

statement will appear and can be edited

• Text can be entered directly

from the keyboard or cut- and-pasted from another document REMEMBER

Outcomes are specific, measurable, achievable, relevant and time- referenced; 3 to 5 is ideal; not all

• utcomes need to be assessed each

year.

VERY IMPORTANT

Be sure to save information before leaving a screen, otherwise it will be lost; edits can be made later.

Entering Measures and Findings into WEAVE

• Click on Measures and Findings in the

Assessment tab.

• Click on the gray arrow beside each
• utcome/objective and add findings for each

measure created, not by outcome

• Indicate the extent to which the achievement

target was “Met, Partially Met, Not Met”.

• Click Save.
• At this point, you can edit what you have

written, add findings for another measure, or go to the data entry screen for Action Plans. All Measures need to have Findings for the current planning year entered into the system by September 1st.

• If the Achievement Target was “Not Met” or
• nly “Partially Met”, develop an “Action Plan”

to improve future results

• The reason outcomes are tracked is to discover

where modifications can be made to improve performance.

• Actions refer to the tasks necessary to effect

those modifications.

• Actions to improve performance are desirable

even when targets are met

• If targets are partially met or not met further

actions are required.

VERY IMPORTANT

Be sure to save information before leaving a screen, otherwise it will be lost; edits can be made later.

Entering Achievement Targets into WEAVE

• The option to establish

Achievement Targets is presented in the Measures and Findings area

• Click on the gray arrow beside

each measure and click on add or edit for each outcome/objective

• Click Save. You will be returned to

the Summary Measures and Findings screen, and your newly entered measure should appear, with options to View, Edit, or Delete.

• You will see the Add Measure

button at the top center of the

• screen. At this point, you can edit

what has been entered, enter a new measure, go to a different data entry screen, or logout.

• Very important: Immediately under

the description of each Measure, you will see a link to Add Findings. If you have completed the data collection for the year, and have results available, you can click on Add Findings to enter that data. See instructions under Findings.)

VERY IMPORTANT

Be sure to save information before leaving a screen, otherwise it will be lost; edits can be made later.

Entering an Action Plan into WEAVE

• Click on Action Plan Tracking in the Assessment tab
• Click on Add Action Plan Enhancement Action tab
• The screen shows the status of the Action Plan
• Planned
• In Progress
• Finished
• On Hold
• Terminated
• Text can be entered directly from the keyboard or cut-

and-pasted from another document

• An Action Plan must be completed for all Outcomes

Objectives where SPIF funds are requested. SPIF funding requests will be collected when the Assessment Plan is developed and should not appear in the request for budget funds during the annual budget submission process.

• Measure-Outcome/Objective Relationships – click on

the boxes that correspond to the correct Outcomes which will automatically appear in the box.

• The Condensed Description (50 characters or less) of

the Action Plan.

• Full Description of the actions your unit will be taking
• Projected Completion Date
• Implementation Description
• Priority Level assigned (High, Medium, Low)
• Person/Group Responsible for the action
• Additional Resources Needed to carry out the action—

human, technical, or other

• Budget Amount Requested —Request SPIF funds
• Click Save

Printing Reports in WEAVE

Select cycle

• FY 2016
• FY 2017(Current)
• FY 2018

Type of Reports Available Full Assessment Reports Audit Reports Data Entry Status (DES) Reports Achievement Status Reports Planning & Budgeting Reports Profile and Association Reports Special Assessment Reports Analysis Question Reports Analysis Answer Profile Annual Reports