April 17, , 2019 Agenda I. Call to Order II. Declaration of - - PowerPoint PPT Presentation

H O M E OW N E R S A S S O C I AT I O N

Annual Meeting April 17, , 2019

Agenda

I. Call to Order II. Declaration of Quorum III. Approve April 11, 2018 Annual Meeting Minutes IV. Introduction of Board of Directors/Guests V. Election of Directors VI. Financial Report VII. Development Report

• VIII. Architectural Control Report

IX. Security Report X. Landscape Report XI. Neighborhood Outreach Report XII. Volunteer of the Year

• XIII. New Business/Questions from the Floor
• XIV. Announcement of Election Results

XV. Next Board meeting - Thursday, April 18, 2019 at 4:00pm

• XVI. Adjourn

H O M E OW N E R S A S S O C I AT I O N

Min inutes of f The Dominion Homeowners Association’s Annual Meeting Apri ril 2018

H O M E OW N E R S A S S O C I AT I O N

2018-2019 Board of f Dir irectors

Gary Cram, Chairman Keith Coelho, Vice-Chairman Sandy Souchon, Treasurer Carole Minton, Secretary Barry Rupert, Member Chuck McAleer, Member Jeff Lewis, Member Mark Robbins, Member

H O M E OW N E R S A S S O C I AT I O N

In Intr troduction of f Guests

• Manny Pelaez, City Council

District 8

• Chief Steve Hermann, G4S
• Sgt. Jesse Izaguirre, SAPD

H O M E OW N E R S A S S O C I AT I O N

2019 Ele lection of f Dir irectors

4 Open Positions 3 - 3 Year Terms 1 - 2 Year Term 9 Nominees

Presented by Elections Officer Chuck McAleer

H O M E OW N E R S A S S O C I AT I O N

Nominees:

Allan P. Baumholtz Bruce Burger Gary Cram David Meads Craig New Bob Parker Dana Phillips Sandy Souchon Mark Wohlfarth

(displayed alphabetically)

H O M E OW N E R S A S S O C I AT I O N

Voting fo for r Ele lection of f Dir irectors rs:

• Proxies/Absentee Ballots
• Nominations from the floor
• Nominations closed
• Voting - Open for thirty (30) minutes
• After 30 minutes no votes will be accepted

– Does anyone need a ballot?

H O M E OW N E R S A S S O C I AT I O N

Fin inancial Report

Presented by Sandy Souchon

H O M E OW N E R S A S S O C I AT I O N

Fin inance Committee Members

• Sandy Souchon, Chair
• Barry Rupert, Board Liaison
• Kenneth Kolb
• Mike McCray
• Michael Conly
• David Meads
• Lisa Fratangelo, HOA Liaison

Balance Sheet

Dec ecember 31 31, 20 2018

As Asse sets Cash $4,454,991 Member Assessments Due (net) $66,542 Property and Equipment (net) $577,363 Other Assets $28,100 $5, $5,126,996 Liab iabilities and and Fund Fund Ba Balance Accounts Payable $223,146 Construction Deposits $315,235 Prepaid Assessments $126,906 Operating Fund Balance $2,143,038 Reserve Fund Balance $2,318,671 $5 $5,126,996

Sta tatement of

• f Rev

evenues, s, Exp xpense ses s & Fun unds s Tra ransf sfers

Dec ecember 31, , 2018

Rev evenue Assessments $4,178,088 HOA New Resident Assessment $277,500 Construction Permit Fees $99,850 Other $455,402 Tot

• tal Rev

evenue $5 $5,010,840

Exp xpenses Security $1,819,609 Landscaping $699,866 Neighborhood Outreach $129,029 Legal $64,233 Repairs, Maintenance & Utilities 407,019 Other Homeowner Expenses $26,539 General & Administrative $805,181 Tot

• tal Exp

xpenses $3 $3,951,476 Sta tate tement of

• f Rev

evenues, Exp xpenses & Fun unds Tra ransfers

De December 31, 31, 201 2018

Tra ransfer to to Capit ital $30 per resident to reserves $567,600

HOA New Resident Assessment to reserves

$277,500 Tot

• tal Tra

ransfers $8 $845,100 Net et Cas ash to to Operating Fun und $2 $214,264

Sta tatement of

• f Rev

evenues, s, Exp xpense ses s & Fun unds s Tra ransf sfers

Dec ecember 31 31, , 20 2018 18

2018 Capital Spending

• Street Repairs - $247,430
• Landscape Renovations - $105,210
• Other Infrastructure - $141,134

Capital Reserve Stu tudy

• Reserve Study Update performed 2017

– Reserve Study estimates total capital expenditures for maintaining community infrastructure to be $3 $30.8 0.8 million through 2047 – Independent Engineering firm estimated cost to maintain streets is $24 $24 million

• ver the next 30 years
• Capital reserve budgeted expenditures for the next 5 years

is $1.4 million as follows:

20 2019 - $2 $20,000 20 2020 - $1 $137,392 20 2021 - $1 $126,628 20 2022 - $3 $343,161 20 2023 - $7 $754,465

Where does my $220 go?

Assessments $220 Other Revenue $44

Tota

• tal

l Rev even enue

$264 $264 Security $96 Landscaping $37 Neighborhood Outreach Committee $7 Legal, Repairs, Maintenance, Utilities and other $69

Total l Expen enses

$209 $209 $30 per resident to reserves $30 HOA New Resident fees to reserves $15

Tota

• tal

l Tran ransfers to

• Res

eserves

$45 $45

Net et Cash ash to

• Ope

peratin ing Fun und

$10 $10

H O M E OW N E R S A S S O C I AT I O N

Board Member r Award rd: Sandy Souchon

Presented by HOA General Manager Rob McDaniel

H O M E OW N E R S A S S O C I AT I O N

Development Report

Presented by Rich Dietz

H O M E OW N E R S A S S O C I AT I O N

Development Committee Members

• Rich Dietz, Chair
• Mark Robbins, Board Liaison
• Art Burdick
• Roberto Kenigstein
• Barry Rupert
• Albert Reed
• Keith Pyron
• Gary Cram

Ad Hoc c Mem embers rs

• Sandy Souchon, Board Treasurer,

Financial Liaison

• Rob McDaniel, HOA Liaison

Agenda

• Street Rehabilitation Program
• Lucchese Tract
• Dominion Springs Commercial Tract
• Sales Pavilion Commercial Tract
• Dominion Creek Commercial Tract
• Other Projects
• Work with External Stakeholders

Dominion Str treet Rehabilitation

• Part of 30-year street program that is incorporated in HOA Capital

Reserve Budget.

• Combined 2018 & 2019 into one work program performed in 2018
• Capital Budget reflects both actual dollars spent on in-year street

projects as well as capital held in reserve for future projects requiring additional funding.

• Development Committee (DC) works with Pape Dawson Engineering

Consultants on evaluating technology and street health over this 30-year timeline.

• The DC will work remainder of this year on a fresh look on our 30-year

inventory of street maintenance with an emphasis on street quality, effective capital utilization, impact of new technologies, and street health based on application of remediation solutions.

2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 $502k $433k $753k $754k $700k

Dominion Hil ills/Lucchese Tra ract

• 67 Acre tract of land south of Dominion Drive and west of Brenthurst
• With completion of covenants and secured perimeter fencing, community

was converted to Dominion gate house entry in November 2017

• The old Independence Village Condo Regime was dissolved over 1 year

ago and residents now have ownership of simple fee lots under Covenants for Lucchese Village

• Currently Lucchese Village common land and infrastructure awaiting

completion of turnover punch list by developer in order to proceed to transfer of land to HOA ownership and maintenance.

• New residential tract (Lucchese Gardens) is waiting on resolution of final

supplemental covenants and city sign-off on plat prior to construction of any additional homes.

• All common land and streets for Lucchese Gardens remain with Developer

until HOA standards are met for land annexation/turnover to HOA.

• Turnover provision of the covenants are met when 50% of lots are owned

by a homeowner and common land/structures meet all HOA standards.

Dominion Springs (C (Commercial l Tra ract)

• In Dominion HOA Planned Unit Development (PUD)
• Construction completed
• Supplemental Covenants Completed
• 65k sq. ft.

Sales Pavil ilion (C (Commercial Tra ract)

• Construction began in April 2017 with expected completion

now set for summer 2019

• All covenants completed
• New 14k sq. ft. 2-story building
• Added 8+ parking spots for the HOA and second

ingress/egress to parking area

Dominion Cre reek (C (Commercial Tra ract)

• 5 ½ Acre tract along IH10 Frontage Road between Dominion Drive and

Dominion Springs

• Zoned for commercial/retail tract with use restrictions built into

covenants

• 40k sq.ft. of retail structures
• Supplemental Covenants completed
• Expect construction to begin in June 2019 and completed in Spring 2020

Oth ther r Pro rojects

• Aragon Tract common property has met turnover conditions and

now HOA property.

• Bluffs Phase I has met turnover conditions and in process of

working with HOA on punch list items prior to transfer to HOA.

• Both Via Aragon and Reserva Avila will shortly submit plans for

street extension with 19 new lots on Aragon and 4 new lots on Avila.

• A 7 acre tract of land currently zoned MF25 on the north

intersection of Dominion Drive, Aue Road and Frontage Road is being proposed for MF33 zoning along with covenants guiding the development of this tract.

• DC working with developer of Alturas, Aragon, Avila on water

quality control basin design for storm water drainage and filtering to meet TCEQ requirements.

Working wit ith External Sta takeholders

• TxDot
• Councilman Manny Pelaez
• Tejas Trail
• Hike/Bike
• Raymond Russell Park
• City of San Antonio
• CPS
• Zoning Commission
• Flood Plain Management
• SAWS
• TCEQ

H O M E OW N E R S A S S O C I AT I O N

Arc rchitectural Control Report

Presented by Rob McDaniel

H O M E OW N E R S A S S O C I AT I O N

Arc rchitectural Control Committee Members

• Rob McDaniel, Chair
• Carole Minton, Board Liaison
• Art Burdick
• Cindi Rodriguez
• Marc Fortson
• Jim Boles
• Roberto Kenigstein
• Theresa Hines
• Jane Anderholt
• Barry Bellingham
• Tom Farello
• Kellye Fralinger, HOA Liaison

H O M E OW N E R S A S S O C I AT I O N

Arc rchitectural Control Committee Duties

• Review new home plans
• Review retail and commercial plans
• Review exterior modification of existing buildings
• Manage builders and enforce construction site rules
• Manage and enforce erosion control measures at construction

sites

• Review covenant violations appeals
• Collect construction permit fees and deposits

Review Arc rchitectural Applications

Arc rchitectura ral Contr trol Com

• mmittee 20

2018

Bu Building Perm Permits Iss Issued: 24 Mod Modifications/Additions App Approved: 211 Pla Plans Re Returned: 112 Re Resi sidences Co Completed: 39

Covenant Enfo forcement Vio iolation Acti tivity

Ca Category Ope Open Cl Close sed Airbnb: Leasing under 6 Months 1 Basketball Goal 7 7 Covenant Violation: Exterior Maintenance 18 72 Friendly First Advice - Courtesy Notices 2 Holiday Decor Removal 2 4 Inadequate Lighting : House Number 1 Lawn Violation I 14 30 Lot Clean Up 11 Nuisance - Noise Disturbance 2 Pet Nuisance - Barking 1 11 Pet Violation - Dog Running Loose 1 6 Storage 1 Trash Enclosure 16 Unapproved Items/Modifications 3 16 Unauthorized Vehicles 1 7 Tot

• tal

47 47 187 187

H O M E OW N E R S A S S O C I AT I O N

HOA Management Sta taff

• Rob McDaniel, General Manager
• Kellye Fralinger, ACC Administrator
• Lisa Fratangelo, Controller
• Sonia Matthews, Neighborhood Outreach Coordinator
• Julie Rincon, Assistant to the GM
• Pablo Salinas, Maintenance
• Cecelia Stewart, Covenant Enforcement Administrator
• Maddie Orona, AM Receptionist
• Victoria Miranda, PM Receptionist

H O M E OW N E R S A S S O C I AT I O N

Security Report

Presented by Lyndon Richardson

H O M E OW N E R S A S S O C I AT I O N

Security Committee Members rs

• Lyndon Richardson, Chair
• Jeff Lewis, Board Liaison
• Barbara Lyons
• Tom Philips
• Lynette Aleman
• Bob Parker
• Jane Anderholt
• Rob McDaniel, HOA Liaison
• Chief Steve Hermann, G4S Liaison
• Sgt. Jesse Izaguirre, SAPD Liaison
• Cecelia Stewart, HOA Staff Liaison

2017/2018 Security Summary Comparison

Non Non-Security Re Related Eve vents 2017 2017 2018 2018 Miscellaneous** 756 863 Sec Security Re Related Eve vents 2017 2017 2018 2018 Alarms 183 171 Traffic Accident 6 10 Vandalism and Damage 5 4 Disorderly Conduct 7 4 Suspicious Activity 42 63 Disturbance 36 49 Trespass 4 5 Burglary Veh-1 Res-2 Veh-0 Res-1 Burglaries within 5 miles Veh-671 Res-57 Veh-635 Res-72 Ci Citations 2017 2017 2018 2018 Parking in street 2-6 AM 1361 1263 Speeding 72 665 Stop Sign 120 224 Ga Gate Acti Activity 2017 2017 2018 2018 Visitor Lanes 484,072 496,092 Transponder Lanes 1,407,479 1,437,212 Tot

• tal Tra

raffic 1, 1,891,551 1, 1,933,304

** Resident Assistance, Animal Cases, Loose Pet, Water Leak, Equipment Failures, Jump Starts, Flat Tires, Safety Issues, and Guest Assistance

2018 Security Results

• New radar display acquired
• 7 Traffic monitoring devices deployed
• Restricted non-resident transponders
• Identified and resolved several unauthorized vehicular

entry points

• Stop sign enforcement initiative

2019 Security In Init itiatives

• Continued use of SAPD off-duty police

patrols

• 24/7 coverage
• Interaction with G4S
• Both neighborhood patrol and random

vendor ID checks

2019 Security In Init itiatives

• Continued review of perimeter security –

technology solutions

• Review community camera system
• Reduce running of stop signs
• Reduce speeding
• Increase visibility of G4S and SAPD
• Customer Service

H O M E OW N E R S A S S O C I AT I O N

Board Member r Award rd: Jeff f Lewis

Presented by

HOA General Manager

Rob McDaniel

H O M E OW N E R S A S S O C I AT I O N

Landscape Report

Presented by Ron Lenss

H O M E OW N E R S A S S O C I AT I O N

Landscape Committee Members rs

• Ron Lenss, Chair
• Chuck McAleer, Board Liaison
• Jim Berg
• Jim Boles
• Gary Cram
• Rich Dietz
• Chris Idema
• Ann Jones
• Sandy Marquez
• Richard Willborn
• Julie Rincon, HOA Liaison
• Rob McDaniel, HOA Liaison

H O M E OW N E R S A S S O C I AT I O N

Landscape Committee Duties

• Maintain, preserve, beautify our neighborhood
• Manage

planting, replacement, refurbishing, and maintenance of all plant material, trees, irrigation systems, hardscaping (rocks, walls, outdoor lighting) in our common property

• Manage our water resources wisely
• Review and approve landscaping for new areas before

becoming common property; review landscaping

• f

developments within the Dominion Planned Unit Development (PUD)

2018/2019 Accomplishments

• Negotiated a 3-year maintenance plan with our vendor,

Maldonado, with a 5% reduction from the prior contract. The contract also has 3 1-year options.

• Continue to work closely with SAWS, with whom we have a 5

year water conservation contract.

• Have established detailed maps, timetables, and schedules to

better track the neighborhood maintenance work.

• Focused recent efforts on improving main entry
• Cleaned main entry and Cottage Estates Lakes area

2018 Fall ll Pro rojects

2019 Spri ring Pro rojects

2019 Spri ring Pro rojects

2019 Spri ring Pro rojects

H O M E OW N E R S A S S O C I AT I O N

2019 Enhancements Scheduled:

• Driving range at main entry
• Palm Trees installed behind monument at Main

Entrance

• Clean up at Cottage Estates Lakes
• Clean up at main entry creek

2019 Pro rojects in in Pro rogress

2019 Pro rojects in in Pro rogress

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outr treach Report

Presented by Tamara Vandewalle

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outr treach Duties

• The NOC has four main purposes:

– Support the HOA Staff in the area of communication – A personal welcome to new residents by the neighborhood NOC rep – Create and hold events – Maintain the symbiotic relationship with The Dominion Country Club

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outreach Committ ttee Members

Co Cottage Est states/Adagio Sandy Marquez Tamara Vandewalle Sandy Paine Gol Golf Cou Course Estates Joanne Leeka Pav Pavilions Kathy Reis Ne New Est states Sara White Cl Cloisters Louan LeDoux Pam Johnston San Sanctuary Betty Buck Lori Schlesinger

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outreach Committ ttee Members

The he Re Reserve Jenie Anthony *Need Additional Representative* Gar Gardens I Sandy Turner Pat Sharp Gar Gardens II II Louise Baumholtz Allan Baumholtz Enc nclave Nora Peña The he Est states/Davenport/Vineyard Est states/ s/Phase10C Vasu Radia Ashley DeVane Leg egends *Need Representative*

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outreach Committ ttee Members

Re Renaissance Carol Hodges Kim Cram Cr Cresc scent/Admirals Way/Les Ch Chateaux *Need Representative* Hi Hilltops Ar Aragon/Avila/Alturas Karen Pyron Marilyn Farello

*Need Additional Representative*

And Andalucia Katrinia Kraemer *Need Additional Representatives* The he Bl Bluff Sheila Brown-Kissner Luc ucchese se Vil Village *Need Representatives*

H O M E OW N E R S A S S O C I AT I O N

Communication

• Talk with residents at every opportunity. Ensure that clear

information goes to and from the HOA and the Members

• Conduct periodic surveys for needed information
• Monitor the HOA website and other forms of communication

to keep the residents informed

➢ Utilize Emergency Text Notification System ➢ Participate in social media such as Facebook and Instagram

H O M E OW N E R S A S S O C I AT I O N

Welcoming

• A personal welcome to new residents by the

neighborhood NOC rep

• Provide a gift with a copy of the Social Calendar and
• ther helpful information
• Describe upcoming events
• Provide contact information that may be helpful
• New Resident Welcome Party 1x/year

H O M E OW N E R S A S S O C I AT I O N

Events

• Plan and organize social events - Social Calendar
• Ensure the events relate to the residents’ wishes
• Added new activities - Wine Tour, Car Show, Chili Cook-

Off

• 21 Total Events in 2018

H O M E OW N E R S A S S O C I AT I O N

2019 Socia ial l Events ts

H O M E OW N E R S A S S O C I AT I O N

2019 Socia ial l Events ts

H O M E OW N E R S A S S O C I AT I O N

2019 Socia ial l Cale lendar

H O M E OW N E R S A S S O C I AT I O N

Working Rela lationship wit ith The Dominion Country Clu lub

• Jointly sponsor events with The Club
• Maintain the symbiotic relationship with

The Club

H O M E OW N E R S A S S O C I AT I O N

Board Member r Award rd: Gary ry Cra ram

Presented by HOA General Manager

Rob McDaniel

Thank you Volunteers!

Arch Archit itectural Contr Control Com Committee (ACC (ACC) Carole Minton, Board Liaison Art Burdick Cindi Rodriguez Marc Fortson Jim Boles Roberto Kenigstein Theresa Hines Jane Anderholt Barry Bellingham Tom Farello Land Landscape Com Committee Ron Lenss, Chair Chuck McAleer, Board Liaison Jim Berg Jim Boles Gary Cram Rich Dietz Chris Idema Ann Jones Sandy Marquez Richard Willborn Neig Neighbor

• rhood

d Outr Outreach Com Committee (NOC (NOC) Tamara Vandewalle, Chair Carole Minton, Board Liaison Allan Baumholtz Ashley DeVane Betty Buck Carol Hodges Colleen Dietz Jenie Anthony Joanne Leeka Judy Speakes Karen Pyron Kathy Reis Katrinia Kraemer Kim Cram Lori Schlesinger Louan LeDoux Louann Grothues Louis Rimpel Louise Baumholtz Finan Finance Com Committee Sandy Souchon, Chair Barry Rupert, Board Liaison Kenneth Kolb Mike McCray Michael Conly David Meads Secu Securi rity Com Committee Lyndon Richardson, Chair Jeff Lewis, Board Liaison Barbara Lyons Tom Philips Lynette Aleman Bob Parker Jane Anderholt Deve Development Com Commit ittee Rich Dietz, Chair Mark Robbins, Board Liaison Art Burdick Roberto Kenigstein Barry Rupert Albert Reed Keith Pyron Gary Cram Sandy Souchon Neig Neighbor

• rhood

d Outr Outreach Com Committee (NOC (NOC) ) continued Marilyn Farello Nora Peña Pam Johnston Pat Sharp Sandy Marquez Sandy Paine Sandy Turner Sara White Sharon Koenig Sheila Brown-Kissner Stephanie Leavelle Vasu Radia

H O M E OW N E R S A S S O C I AT I O N

Volunteer of f th the Year Award rds: Mike McCray Tamara Vandewalle

Presented by Chairman of Board Gary Cram

H O M E OW N E R S A S S O C I AT I O N

New Business Manny Pela laez, , Cit ity Council Dis istrict 8

H O M E OW N E R S A S S O C I AT I O N

Questions from the Floor….

H O M E OW N E R S A S S O C I AT I O N

Ele lection Results:

Presented by Elections Officer Chuck McAleer

H O M E OW N E R S A S S O C I AT I O N

Next Board Meeting:

Thursday, April 18, 2019 4:00pm Dominion HOA Office Election of Officers/Meeting Calendar