Annual Meeting April 11, , 2018 Agenda I. Call to Order II. - - PowerPoint PPT Presentation

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Annual Meeting April 11, , 2018 Agenda I. Call to Order II. - - PowerPoint PPT Presentation

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H O M E OW N E R S A S S O C I AT I O N Annual Meeting April 11, , 2018 Agenda I. Call to Order II. Declaration of Quorum III. Approve April 12, 2017 Annual Meeting Minutes IV. Introduction of Board of Directors/Guests V. Election of

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SLIDE 1

H O M E OW N E R S A S S O C I AT I O N

Annual Meeting April 11, , 2018

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SLIDE 2

Agenda

I. Call to Order II. Declaration of Quorum III. Approve April 12, 2017 Annual Meeting Minutes IV. Introduction of Board of Directors/Guests V. Election of Directors VI. Financial Report VII. Development Report

  • VIII. Architectural Control Report

IX. Security Report X. Landscape Report XI. Neighborhood Outreach Report XII. Volunteer of the Year

  • XIII. New Business/Questions from the Floor
  • XIV. Announcement of Election Results

XV. Next Board meeting - Tuesday, April 17, 2018 at 4:00pm

  • XVI. Adjourn
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SLIDE 3

H O M E OW N E R S A S S O C I AT I O N

Min inutes of f The Dominion Homeowners Association’s Annual Meeting Apri ril 2017

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SLIDE 4

H O M E OW N E R S A S S O C I AT I O N

2017-2018 Board of f Dir irectors

Jim Berg, Chairman Jeff Lewis, Vice-Chairman Sandy Souchon, Treasurer Colleen Dietz, Secretary Carole Minton, Member Gary Cram, Member Keith Coelho, Member Chuck McAleer, Member Wayne Worthen, Member

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SLIDE 5

H O M E OW N E R S A S S O C I AT I O N

In Intr troduction of f Guests

  • Manny Pelaez, City Council

District 8

  • Chief Steve Hermann, G4S
  • Sgt. David Pruitt, SAPD
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SLIDE 6

H O M E OW N E R S A S S O C I AT I O N

2018 Ele lection of f Dir irectors

3 Open Positions 3 - 3 Year Terms 10 Nominees

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SLIDE 7

H O M E OW N E R S A S S O C I AT I O N

Nominees:

Allan P. Baumholtz Richard A. Bothe Colleen Dietz Chris Idema Jason Leavelle Carole Minton Robert (Bob) Parker Mark Robbins Barry L. Rupert Brian Kenneth Swain

(displayed alphabetically)

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SLIDE 8

H O M E OW N E R S A S S O C I AT I O N

Voting fo for r Ele lection of f Dir irectors rs:

  • Election Announcement
  • Proxies/Absentee Ballots
  • Nominations from the floor
  • Nominations closed
  • Voting - Open for thirty (30) minutes

– Does anyone need a ballot?

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SLIDE 9

H O M E OW N E R S A S S O C I AT I O N

Fin inancial Report

Presented by Sandy Souchon

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SLIDE 10

H O M E OW N E R S A S S O C I AT I O N

Fin inance Committee Members

  • Sandy Souchon, Chair
  • Kenneth Kolb
  • Mike McCray
  • Michael Conly
  • David Meads
  • Lisa Fratangelo, HOA Liaison
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SLIDE 11

Balance Sheet

Dec ecember 31 31, 20 2017

As Asse sets Cash $4,085,359 Member Assessments Due (net) $40,735 Property and Equipment (net) $599,731 Other Assets $50,183 $4, $4,776,008 Liab iabilities and and Fund Fund Ba Balance Accounts Payable $299,994 Construction Deposits $429,934 Prepaid Assessments $137,461 Deferred Revenue $12,500 Operating Fund Balance $ 1,994,684 Reserve Fund Balance $1,901,435 $4, 4,776,008

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SLIDE 12

Sta tatement of

  • f Rev

evenues, s, Exp xpense ses s & Fun unds s Tra ransf sfers

Dec ecember 31 31, , 20 2017 17

Rev evenue Assessments $4,032,971 HOA New Resident Assessment $258,500 Construction Permit Fees $145,700 Other $466,992 Tot

  • tal Rev

evenue $4 $4,904,163

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SLIDE 13

Exp xpenses Security $1,844,670 Landscaping $700,773 Neighborhood Outreach $169,668 Legal $57,212 Repairs, Maintenance & Utilities $464,931 Other Homeowner Expenses $28,878 General & Administrative $737,143 Tot

  • tal Exp

xpenses $4 $4,003,275 Sta tate tement of

  • f Rev

evenues, Exp xpenses & Fun unds Tra ransfers

De December 31, 31, 201 2017

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SLIDE 14

Tra ransfer to to Capit ital $30 per resident to reserves $547,860

HOA New Resident Assessment to reserves

$258,500 Tot

  • tal Tra

ransfers $8 $806,360 Net et Cas ash to to Operating Fun und $3 $30,346

Sta tatement of

  • f Rev

evenues, s, Exp xpense ses s & Fun unds s Tra ransf sfers

Dec ecember 31 31, , 20 2017 17

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SLIDE 15

2017 Capital Spending

  • Street Repairs - $93,670
  • Landscape & Lakes Renovations - $548,779
  • Other Infrastructure - $105,189
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SLIDE 16

Capital Reserve Stu tudy

  • Reserve Study Update performed 2017

– Reserve Study estimates total capital expenditures for maintaining community infrastructure to be $3 $30.8 0.8 million through 2047 – Independent Engineering firm estimated cost to maintain streets is $24 $24 million over the next 30 years

  • Capital reserve budget for next 5 years is $3.44

million as follows:

20 2018 - $1 $1,027,835 20 2019 - $4 $497,117 20 2020 - $5 $577,272 20 2021 - $5 $507,999 20 2022 - $8 $828,015

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SLIDE 17

Where does my $220 go?

Assessments $220 Other Revenue $48

Total l Rev even enue

$268 $268 Security $101 Landscaping $38 Neighborhood Outreach Committee $9 Legal, Repairs, Maintenance, Utilities and other $70

Tota

  • tal

l Exp xpen enses

$218 $218 $30 per resident to reserves $30 HOA New Resident fees to reserves $14

Tota

  • tal

l Tran ransfers to

  • Res

eserves

$44 $44

Net et Cash ash to

  • Ope

peratin ing Fun und

$5 $5

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SLIDE 18

H O M E OW N E R S A S S O C I AT I O N

Development Report

Presented by Rich Dietz

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SLIDE 19

H O M E OW N E R S A S S O C I AT I O N

Development Committee Members

  • Rich Dietz, Chair
  • Art Burdick
  • Ed Kelley
  • Roberto Kenigstein
  • Jim Berg, Board Liaison
  • Barry Rupert
  • Albert Reed
  • Keith Pyron
  • Gary Cram (ACC)

Ad d Hoc

  • c Mem

embers rs

  • Sandy Souchon, Board Treasurer,

Financial Liaison

  • Rob McDaniel, HOA Liaison
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SLIDE 20

Agenda

  • Street Rehabilitation Program
  • Dominion Hills
  • Dominion Springs Commercial Tract
  • Sales Pavilion Commercial Tract
  • Dominion Creek Commercial Tract
  • Work with External Stakeholders
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SLIDE 21

Dominion Str treet Rehabilitation

  • Part of 30 year street program that is incorporated in HOA

Capital Reserves Budget.

  • Current Schedule of Activities

– Combining 2018 & 2019 into one work program to be performed in 2018 – Bid package sent out in mid-February and responses were received in mid- March – Development Committee has reviewed bids and is negotiating through Pape Dawson final terms – Expect contract award in April for work to start in May

2018 2018 2019 2019 2020 2020 2021 2021 2022 2022 $467k $495k $502k $433k $753k

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SLIDE 22

Dominion Hil ills/Lucchese Tra ract

  • 67 Acre tract of land south of Dominion Drive and west of

Brenthurst

  • With completion of covenants and secured perimeter fencing,

community was converted to Dominion gate house entry in November 2017

  • The old Independence Village Condo Regime has been dissolved

and residents now have ownership of simple fee lots under Covenants for Lucchese Village

  • Lucchese Village lots are currently being assessed HOA fees
  • New residential tract (Lucchese Gardens) has recently gained

acceptance of its covenants

  • Currently all common land and streets remain with Developer until

HOA standards are met for land annexation/turnover to HOA

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SLIDE 23

Dominion Springs (C (Commercial l Tra ract)

  • In Dominion HOA Planned Unit Development (PUD)
  • Construction in progress, but almost complete
  • Supplemental Covenants Completed
  • 65k sq. ft.
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SLIDE 24

Sales Pavil ilion (C (Commercial Tra ract)

  • Construction began in April 2017 with expected completion in

August 2018

  • All covenants completed
  • New 14k sq. ft. 2-story building
  • Added 8+ parking spots for the HOA and second

ingress/egress to parking area

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SLIDE 25

Dominion Cre reek (C (Commercial Tra ract)

  • 5 ½ Acre tract along IH10 Frontage Road between Dominion Drive and

Dominion Springs

  • Zoned for commercial/retail tract with use restrictions built into

covenants

  • 40k sq.ft. of retail structures
  • Supplemental Covenants amended to Use Restrictions completed
  • Expect construction to begin in June 2018 and completed in Spring 2019
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SLIDE 26

Working wit ith External Sta takeholders

  • TxDot
  • Councilman Manny Pelaez
  • Tejas Trail
  • Hike/Bike
  • Raymond Russell Park
  • City of San Antonio
  • CPS
  • Zoning Commission
  • Flood Plain Management
  • SAWS
  • TCEQ
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SLIDE 27

H O M E OW N E R S A S S O C I AT I O N

Arc rchitectural Control Report

Presented by Rob McDaniel

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SLIDE 28

H O M E OW N E R S A S S O C I AT I O N

Arc rchitectural Control Committee Members

  • Rob McDaniel, Chair
  • Gary Cram, Board Liaison
  • Art Burdick
  • Cindi Rodriguez
  • Marc Fortson
  • Jim Boles
  • Roberto Kenigstein
  • Theresa Hines
  • John Chamberlain
  • Carole Minton
  • Jane Anderholt
  • Barry Bellingham
  • Tom Farello
  • Colleen Dietz
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SLIDE 29

H O M E OW N E R S A S S O C I AT I O N

Arc rchitectural Control Committee Duties

  • Review new home plans
  • Review retail and commercial plans
  • Review exterior modification of existing buildings
  • Manage builders and enforce construction site rules
  • Manage and enforce erosion control measures at construction

sites

  • Review covenant violations appeals
  • Collect construction permit fees and deposits
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SLIDE 30

Review Arc rchitectural Applications

Arc rchitectura ral Contr trol Com

  • mmit

ittee 20 2017

Bu Building Perm ermits Iss Issued: 40 Mod Modifications/Additions App Approved: 213 Pla Plans Re Returned: 116 Re Resi sidences Co Completed: 44

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SLIDE 31

Covenant Enfo forcement Vio iolation Acti tivity

Ca Category Ope Open Cl Close sed Airbnb :Leasing under 6 Months 1 2 Basketball Goal 6 11 Covenant Violation: Exterior Maintenance 7 19 Friendly First Advice - Courtesy Notices 6 Holiday Decor Removal 2 Inadequate Lighting : House Number 1 Lawn Violation I 8 59 Lot Clean Up 1 11 Nuisance - Noise Disturbance 4 Pet Nuisance - Barking 23 Pet Violation - Dog Running Loose 10 Trash Enclosure 9 Unapproved Items/Modifications 1 25 Unauthorized Vehicles 12 Tot

  • tal

25 25 193 193

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SLIDE 32

H O M E OW N E R S A S S O C I AT I O N

HOA Management Sta taff

  • Rob McDaniel, General Manager
  • Julie Rincon, Assistant Manager
  • Kellye Fralinger, ACC Administrator
  • Lisa Fratangelo, Controller
  • Sonia Matthews, Neighborhood Outreach Coordinator
  • Pablo Salinas, Maintenance
  • Cecelia Stewart, Covenant Enforcement Administrator
  • Christina Valentine, Receptionist
  • Sabrina Carrillo, Receptionist
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SLIDE 33

H O M E OW N E R S A S S O C I AT I O N

Board Member r Award rd: Colleen Die ietz

Presented by HOA General Manager Rob McDaniel

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SLIDE 34

H O M E OW N E R S A S S O C I AT I O N

Security Report

Presented by Jeff Lewis

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SLIDE 35

H O M E OW N E R S A S S O C I AT I O N

Security Committee Members rs

  • Jeff Lewis, Chair
  • Glenn Grossenbacher
  • Jason Leavelle
  • Andrea Reid
  • Michael Schroeder
  • Susan Shaked
  • Wayne Worthen
  • Rob McDaniel, HOA Liaison
  • Chief Steve Hermann, G4S Liaison
  • Sgt. David Pruitt, SAPD Liaison
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SLIDE 36

2016/2017 Security Summary Comparison

Non Non-Securit ity Rela Related Even Events 2016 2016 2017 2017 Miscellaneous** 668 756

Security Relat lated Ev Events 201 016 201 017 Alarms 122 183 Traffic Incidents 32 31 Vandalism and Damage 6 5 Disorderly Conduct 11 7 Suspicious Activity 50 42 Disturbance 30 36 Trespass 7 4 Theft (vehicle unlocked) 12 7 Burglary Veh-6 Res-0 Veh-1 Res-2 Burglaries within 5 miles Veh-671 Res-57

Cit Citations ns 2016 2016 2017 2017 Parking in street 2-6 AM 1352 1361 Speeding 189 72 Stop Sign 88 120 Gate Gate Acti Activi vity 2016 2016 2017 2017 Visitor Lanes 451,358 484,072 Transponder Lanes 1,067,540 1,407,479 Tota Total Traf Traffi fic 1, 1,51 518,8 8,898 1, 1,89 891,5 1,551

** Resident Assistance, Animal Cases, Loose Pet, Water Leak, Equipment Failures, Jump Starts, Flat Tires, Safety Issues, and Guest Assistance

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SLIDE 37

2017 Security Results

– Installed SafeHouse Entry Access System – Reduced transponder failure rate from >10% to <1% – Purchased new radar camera – Increased night patrol by 2 G4S Officers along with 1 SAPD – 5 Traffic monitoring/calming devices deployed – Restricted non-resident transponders – Identified and resolved several unauthorized vehicular entry points – Stop sign enforcement initiative – Implemented Emergency Text Notification System (RapidCast) – Investigated the use of drones/cameras to increase perimeter security

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SLIDE 38

New Radar Tra railer & Patr trol Vehicle

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SLIDE 39

Secured Perim imeter Unauthorized Access Points

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SLIDE 40

2018 Security In Init itiatives

  • Deploy new remote camera radar trailer
  • Continued use of SAPD off-duty police patrols
  • 24/7 coverage
  • Interaction with G4S
  • Both neighborhood patrol and random vendor ID

checks

  • New G4S vehicle to replace 2-year old Jeep Patriot
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SLIDE 41

2018 Security In Init itiatives

  • Continued review of perimeter security – technology

solutions

  • SafeHouse access control program update complete
  • Reduce running of stop signs
  • Reduce speeding
  • Increase visibility of G4S and SAPD
  • Customer Service
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SLIDE 42

H O M E OW N E R S A S S O C I AT I O N

Landscape Report

Presented by Sandy Marquez

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SLIDE 43

H O M E OW N E R S A S S O C I AT I O N

Landscape Committee Members rs

  • Sandy Marquez, Chair
  • Jim Boles
  • Gary Cram
  • Jim Berg, Board Liaison
  • Rich Dietz
  • Ann Jones
  • Ron Lenss
  • Richard Willborn
  • Julie Rincon, HOA Liaison
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SLIDE 44

H O M E OW N E R S A S S O C I AT I O N

Landscape Committee Duties

  • Maintain, preserve, beautify our neighborhood
  • Manage

planting, replacement, refurbishing, and maintenance of all plant material, trees, irrigation systems, hardscaping (rocks, walls, outdoor lighting) in our common property

  • Manage our water resources wisely
  • Review and approve landscaping for new areas before

becoming common property; review landscaping of developments within the PUD

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SLIDE 45

2017 Accomplishments

  • Completed 6 year plan to refurbish all the landscaping on common

property in The Dominion.

  • Negotiated a 3 year maintenance plan with our vendor, Maldonado, with a

5% reduction from the prior contract. The contract also has 3 1-year

  • ptions.
  • Continue to work closely with SAWS, with whom we have a 5 year water

conservation contract.

  • Have established detailed maps, timetables, and schedules to better track

the neighborhood maintenance work.

  • Surveyed the common property to determine landscape projects that

would be most impactful for 2018.

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SLIDE 46

Spri ring Pro rojects

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SLIDE 47

Spri ring Pro rojects

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SLIDE 48

Fall Pro rojects

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SLIDE 49

Fall Pro rojects

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SLIDE 50

Fall Pro rojects

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SLIDE 51

Fall Pro rojects

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SLIDE 52

Fall Pro rojects

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SLIDE 53

H O M E OW N E R S A S S O C I AT I O N

2018 Enhancements Scheduled:

  • Trees installed along Ambassador Lane
  • Palm Trees installed behind monument at Main

Entrance

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SLIDE 54

2018 Pro rojects in in Pro rogress

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SLIDE 55

2018 Pro rojects in in Pro rogress

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SLIDE 56

H O M E OW N E R S A S S O C I AT I O N

Board Member r Award rd: Carole Min inton

Presented by

HOA General Manager

Rob McDaniel

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SLIDE 57

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outr treach Report

Presented by Carole Minton

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SLIDE 58

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outr treach Duties

  • The NOC has four main purposes:

– Support the HOA Staff in the area of communication – A personal welcome to new residents by the neighborhood NOC rep – Create and hold events – Maintain the symbiotic relationship with The Dominion Country Club

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SLIDE 59

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outreach Committ ttee Members

Co Cottage Est states/Adagio Sandy Marquez Kim Cram Tamara Vandewalle Sandy Paine Gol Golf Cou Course Estates Judy Speakes Pav Pavilions Kathy Reis Ne New Est states Sara White *Need Additional Representative* Cl Cloisters Louan LeDoux Rosemary Terpolilli San Sanctuary *Need Representative*

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SLIDE 60

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outreach Committ ttee Members

The he Re Reserve Jenie Anthony *Need Additional Representative* Gar Gardens I Sandy Turner Lyn Hicks Gar Gardens II II Louise Baumholtz Allan Baumholtz Leg egends Enc nclave Sharon Koenig Nora Peña The he Est states/Davenport/Vineyard Est states/ s/Phase10C Vasu Radia Louis Rimpel Stephanie Leavelle Ashley DeVane Louann Grothues

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SLIDE 61

H O M E OW N E R S A S S O C I AT I O N

Neighborhood Outreach Committ ttee Members

Re Renaissance Carol Hodges *Need Additional Representative* Cr Cresc scent/Admirals Way/Les Ch Chateaux Colleen Dietz Hi Hilltops Ara Aragon/Avila/Alturas Karen Pyron Marilyn Farello

*Need Additional Representative*

And Andalucia Sam Cortella *Need Additional Representatives* The he Bl Bluff Diane Salek Luc ucchese se Vil Village *Need Representatives*

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SLIDE 62

H O M E OW N E R S A S S O C I AT I O N

Communication

  • Talk with residents at every opportunity. Ensure that clear

information goes to and from the HOA and the Members

  • Conduct periodic surveys for needed information
  • Monitor the HOA website and other forms of communication

to keep the residents informed

➢ New Emergency Text Notification System ➢ Participate in social media such as Facebook and Instagram ➢ Assist HOA staff in developing new website

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SLIDE 63

H O M E OW N E R S A S S O C I AT I O N

Welcoming

  • A personal welcome to new residents by the

neighborhood NOC rep

  • Provide a gift with a copy of the Social Calendar and
  • ther helpful information
  • Describe upcoming events
  • Provide contact information that may be helpful
  • New Resident Welcome Party 2x/year
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SLIDE 64

H O M E OW N E R S A S S O C I AT I O N

Events

  • Plan and organize social events - Social Calendar
  • Ensure the events relate to the residents’ wishes
  • Added new activities - Food Truck Nights, Movies in the

Park, Music & Wine at The Lakes, and Winterfest

  • 21 Total Events in 2017
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SLIDE 65

H O M E OW N E R S A S S O C I AT I O N

2018 Socia ial l Cale lendar

Winterfest Saturday, January 20 Food Truck Night Saturday, March 17 New Resident Party Thursday, March 22 Mariachi Dash 5k Saturday, April 14 Fiesta Party Sunday, April 15 Music & Wine Friday, May 4 Community Shred Day Saturday, May 5 Bark in the Park Saturday, May 12 Food Truck Night & Movie in the Park Saturday, May 12

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SLIDE 66

H O M E OW N E R S A S S O C I AT I O N

2018 Socia ial l Cale lendar

Memorial Day Open the Pool Party Monday, May 28 Vendor Appreciation Breakfast Friday, June 22 July 4th Celebration and Fireworks Wednesday, July 4 Labor Day Close the Pool Party Monday, September 3 Back to School Family Party Friday, September 7 Food Truck Night & Movie in the Park Saturday, September 22

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SLIDE 67

H O M E OW N E R S A S S O C I AT I O N

2018 Socia ial l Cale lendar

National Night Out Tuesday, October 2 New Resident Party Thursday, October 11 Music & Wine Friday, October 19 Doggie Howl-O-Ween Costume Party Saturday, October 27 Trunk or Treat Halloween Party Saturday, October 27 Bonfire Sunday, November 18 Turkey Chase Thursday, November 22

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SLIDE 68

H O M E OW N E R S A S S O C I AT I O N

Pla layground

  • Installed Playground for younger

children in the community

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SLIDE 69

H O M E OW N E R S A S S O C I AT I O N

Working Rela lationship wit ith The Dominion Country Clu lub

  • Jointly sponsor events with the club
  • Maintain the symbiotic relationship with

The Club

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SLIDE 70

H O M E OW N E R S A S S O C I AT I O N

Board Member r Award rd: Jim im Berg

Presented by HOA General Manager

Rob McDaniel

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SLIDE 71

Thank you Volunteers!

Arch Archit itectural Contr Control Com Committee (ACC (ACC) Gary Cram, Board Liaison Art Burdick Cindi Rodriguez Marc Fortson Jim Boles Roberto Kenigstein Theresa Hines John Chamberlain Carole Minton Jane Anderholt Barry Bellingham Tom Farello Colleen Dietz Deve Development Com Commit ittee Rich Dietz, Chair Art Burdick Ed Kelley Roberto Kenigstein Jim Berg, Board Liaison Barry Rupert Albert Reed Keith Pyron Gary Cram Sandy Souchon Neig Neighbor

  • rhood

d Outr Outreach Com Committee (NOC (NOC) Carole Minton, Chair Allan Baumholtz Anna Moretto Ashley DeVane Carol Hodges Colleen Dietz Diane Salek Dona Whitener Doug McCall Jenie Anthony Judy Speakes Kathy Reis Kim Cram Lisa Spanjer Louan LeDoux Louann Grothues Louis Rimpel Louise Baumholtz Lyn Hicks Finan Finance Com Committee Sandy Souchon, Chair Kenneth Kolb Mike McCray Michael Conly David Meads Secu Securi rity Com Committee Jeff Lewis, Chair Glenn Grossenbacher Andrea Reid Susan Shaked Wayne Worthen Jason Leavelle Michael Schroeder Land Landscape Com Committee Sandy Marquez, Chair Jim Boles Gary Cram Rich Dietz Ann Jones Anna Moretto Jim Berg Neig Neighbor

  • rhood

d Outr Outreach Com Committee (NOC (NOC) ) continued Marilyn Farello Mindy Farrell Nora Peña Rosemary Terpolilli Sam Cortella Sandy Marquez Sandy Paine Sandy Turner Sara White Sharon Koenig Stephanie Leavelle Tamara Vandewalle Vasu Radia

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SLIDE 72

H O M E OW N E R S A S S O C I AT I O N

Volunteer of f th the Year Award rds: John Chamberlain Marilyn Farello

Presented by Chairman of Board Jim Berg

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SLIDE 73

H O M E OW N E R S A S S O C I AT I O N

New Business Manny Pela laez, , Cit ity Council Dis istrict 8

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SLIDE 74

H O M E OW N E R S A S S O C I AT I O N

Questions from the Floor….

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SLIDE 75

H O M E OW N E R S A S S O C I AT I O N

Ele lection Results:

Presented by Chairman of Board Jim Berg

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SLIDE 76

H O M E OW N E R S A S S O C I AT I O N

Next Board Meeting:

4:00pm Tuesday, April 17, 2018 Dominion HOA Office Election of Officers/Meeting Calendar