H O M E OW N E R S A S S O C I AT I O N Annual Meeting April 11, , 2018
Agenda I. Call to Order II. Declaration of Quorum III. Approve April 12, 2017 Annual Meeting Minutes IV. Introduction of Board of Directors/Guests V. Election of Directors VI. Financial Report VII. Development Report VIII. Architectural Control Report IX. Security Report X. Landscape Report XI. Neighborhood Outreach Report XII. Volunteer of the Year XIII. New Business/Questions from the Floor XIV. Announcement of Election Results XV. Next Board meeting - Tuesday, April 17, 2018 at 4:00pm XVI. Adjourn
H O M E OW N E R S A S S O C I AT I O N Min inutes of f The Dominion Homeowners Association’s Annual Meeting Apri ril 2017
H O M E OW N E R S A S S O C I AT I O N 2017-2018 Board of f Dir irectors Jim Berg, Chairman Jeff Lewis, Vice-Chairman Sandy Souchon, Treasurer Colleen Dietz, Secretary Carole Minton, Member Gary Cram, Member Keith Coelho, Member Chuck McAleer, Member Wayne Worthen, Member
H O M E OW N E R S A S S O C I AT I O N In Intr troduction of f Guests • Manny Pelaez, City Council District 8 • Chief Steve Hermann, G4S • Sgt. David Pruitt, SAPD
H O M E OW N E R S A S S O C I AT I O N 2018 Ele lection of f Dir irectors 3 Open Positions 3 - 3 Year Terms 10 Nominees
H O M E OW N E R S A S S O C I AT I O N Nominees: Allan P. Baumholtz Richard A. Bothe Colleen Dietz Chris Idema Jason Leavelle Carole Minton Robert (Bob) Parker Mark Robbins Barry L. Rupert Brian Kenneth Swain (displayed alphabetically)
H O M E OW N E R S A S S O C I AT I O N Voting fo for r Ele lection of f Dir irectors rs: • Election Announcement • Proxies/Absentee Ballots • Nominations from the floor • Nominations closed • Voting - Open for thirty (30) minutes – Does anyone need a ballot?
H O M E OW N E R S A S S O C I AT I O N Fin inancial Report Presented by Sandy Souchon
H O M E OW N E R S A S S O C I AT I O N Fin inance Committee Members • Sandy Souchon, Chair • Kenneth Kolb • Mike McCray • Michael Conly • David Meads • Lisa Fratangelo, HOA Liaison
Balance Sheet Dec ecember 31 31, 20 2017 As Asse sets Cash $4,085,359 Member Assessments Due (net) $40,735 Property and Equipment (net) $599,731 Other Assets $50,183 $4, $4,776,008 Liab iabilities and and Fund Fund Ba Balance Accounts Payable $299,994 Construction Deposits $429,934 Prepaid Assessments $137,461 Deferred Revenue $12,500 Operating Fund Balance $ 1,994,684 Reserve Fund Balance $1,901,435 $4, 4,776,008
Sta tatement of of Rev evenues, s, Exp xpense ses s & Fun unds s Tra ransf sfers Dec ecember 31 31, , 20 2017 17 Rev evenue Assessments $4,032,971 HOA New Resident Assessment $258,500 Construction Permit Fees $145,700 Other $466,992 Tot otal Rev evenue $4 $4,904,163
Sta tate tement of of Rev evenues, Exp xpenses & Fun unds Tra ransfers December 31, De 31, 201 2017 Exp xpenses Security $1,844,670 Landscaping $700,773 Neighborhood Outreach $169,668 Legal $57,212 Repairs, Maintenance & Utilities $464,931 Other Homeowner Expenses $28,878 General & Administrative $737,143 Tot otal Exp xpenses $4,003,275 $4
Sta tatement of of Rev evenues, s, Exp xpense ses s & Fun unds s Tra ransf sfers Dec ecember 31 31, , 20 2017 17 Tra ransfer to to Capit ital $30 per resident to reserves $547,860 $258,500 HOA New Resident Assessment to reserves Tot otal Tra ransfers $8 $806,360 Net et Cas ash to to Operating Fun und $3 $30,346
2017 Capital Spending • Street Repairs - $93,670 • Landscape & Lakes Renovations - $548,779 • Other Infrastructure - $105,189
Capital Reserve Stu tudy • Reserve Study Update performed 2017 – Reserve Study estimates total capital expenditures for maintaining community infrastructure to be $3 $30.8 0.8 million through 2047 – Independent Engineering firm estimated cost to maintain streets is $24 $24 million over the next 30 years • Capital reserve budget for next 5 years is $3.44 million as follows: 2018 - $1 20 $1,027,835 20 2019 - $4 $497,117 20 2020 - $5 $577,272 20 2021 - $5 $507,999 20 2022 - $8 $828,015
Where does my $220 go? Assessments $220 Other Revenue $48 Total l Rev even enue $268 $268 Security $101 Landscaping $38 Neighborhood Outreach Committee $9 Legal, Repairs, Maintenance, Utilities and other $70 Tota otal l Exp xpen enses $218 $218 $30 per resident to reserves $30 HOA New Resident fees to reserves $14 Tota otal l Tran ransfers to o Res eserves $44 $44 $5 $5 Net et Cash ash to o Ope peratin ing Fun und
H O M E OW N E R S A S S O C I AT I O N Development Report Presented by Rich Dietz
H O M E OW N E R S A S S O C I AT I O N Development Committee Members • Rich Dietz, Chair Ad d Hoc oc Mem embers rs • • Art Burdick Sandy Souchon, Board Treasurer, Financial Liaison • Ed Kelley • Rob McDaniel, HOA Liaison • Roberto Kenigstein • Jim Berg, Board Liaison • Barry Rupert • Albert Reed • Keith Pyron • Gary Cram (ACC)
Agenda • Street Rehabilitation Program • Dominion Hills • Dominion Springs Commercial Tract • Sales Pavilion Commercial Tract • Dominion Creek Commercial Tract • Work with External Stakeholders
Dominion Str treet Rehabilitation • Part of 30 year street program that is incorporated in HOA Capital Reserves Budget. 2018 2018 2019 2019 2020 2020 2021 2021 2022 2022 $467k $495k $502k $433k $753k • Current Schedule of Activities – Combining 2018 & 2019 into one work program to be performed in 2018 – Bid package sent out in mid-February and responses were received in mid- March – Development Committee has reviewed bids and is negotiating through Pape Dawson final terms – Expect contract award in April for work to start in May
Dominion Hil ills/Lucchese Tra ract • 67 Acre tract of land south of Dominion Drive and west of Brenthurst • With completion of covenants and secured perimeter fencing, community was converted to Dominion gate house entry in November 2017 • The old Independence Village Condo Regime has been dissolved and residents now have ownership of simple fee lots under Covenants for Lucchese Village • Lucchese Village lots are currently being assessed HOA fees • New residential tract (Lucchese Gardens) has recently gained acceptance of its covenants • Currently all common land and streets remain with Developer until HOA standards are met for land annexation/turnover to HOA
Dominion Springs (C (Commercial l Tra ract) • In Dominion HOA Planned Unit Development (PUD) • Construction in progress, but almost complete • Supplemental Covenants Completed • 65k sq. ft.
Sales Pavil ilion (C (Commercial Tra ract) • Construction began in April 2017 with expected completion in August 2018 • All covenants completed • New 14k sq. ft. 2-story building • Added 8+ parking spots for the HOA and second ingress/egress to parking area
Dominion Cre reek (C (Commercial Tra ract) • 5 ½ Acre tract along IH10 Frontage Road between Dominion Drive and Dominion Springs • Zoned for commercial/retail tract with use restrictions built into covenants • 40k sq.ft. of retail structures • Supplemental Covenants amended to Use Restrictions completed • Expect construction to begin in June 2018 and completed in Spring 2019
Working wit ith External Sta takeholders • TxDot • Councilman Manny Pelaez - Tejas Trail - Hike/Bike - Raymond Russell Park • City of San Antonio - CPS - Zoning Commission - Flood Plain Management - SAWS - TCEQ
H O M E OW N E R S A S S O C I AT I O N Arc rchitectural Control Report Presented by Rob McDaniel
H O M E OW N E R S A S S O C I AT I O N Arc rchitectural Control Committee Members • Rob McDaniel, Chair • Theresa Hines • Gary Cram, Board Liaison • John Chamberlain • Art Burdick • Carole Minton • Cindi Rodriguez • Jane Anderholt • Marc Fortson • Barry Bellingham • Jim Boles • Tom Farello • Roberto Kenigstein • Colleen Dietz
H O M E OW N E R S A S S O C I AT I O N Arc rchitectural Control Committee Duties • Review new home plans • Review retail and commercial plans • Review exterior modification of existing buildings • Manage builders and enforce construction site rules • Manage and enforce erosion control measures at construction sites • Review covenant violations appeals • Collect construction permit fees and deposits
Review Arc rchitectural Applications Arc rchitectura ral Contr trol Com ommit ittee 20 2017 Bu Building Perm ermits Iss Issued: 40 Mod Modifications/Additions App Approved: 213 Pla Plans Re Returned: 116 Re Resi sidences Co Completed: 44
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