Animal Control RFP Prepared by: Brendan Adair- Manager, Security - - PowerPoint PPT Presentation

Public Information Meeting on Animal Control RFP

Prepared by: Brendan Adair- Manager, Security and Bylaw Services

Purpose of Public Meeting

• Discuss key concepts of soon to be

written RFP for Pound Services

• Educate on OMAFRA requirements
• Educate on process for RFP
• Review timelines

Standard of Care

• Active participant and supporter of the

Low Kill Service philosophy as adopted by CGS

Trap-Neuter-Release (TNR) Rescue Group Partnerships Foster Care Comprehensive Adoption Programs Pet Retention Volunteers Proactive Redemptions Medical and Behaviour Programs High-Volume, Low-Cost Spay/Neuter Compassionate/Accountable Management Public Relations/Community Development

Standard of Care

• Comprehensive vaccination, handling,

cleaning, socialization and care policies to avoid illness

• Rehab efforts for sick, injured,

unweaned or traumatized animals

• Dedicated relationship with foster care

program(s)

Standard of Care

• Active and ongoing adoption program

that is responsive to community needs

• Spay/neuter before release
• Veterinary Services- relationship with

an on call process

Standard of Care

• Partnerships with local rescue groups
• Euthanasia- process shall be humane

and meet legislation

Expectation of Pound Service

• Requirement to take any dog or cat as

surrendered as a stray, seized by Enforcement or ordered quarantined by the SDHU

• Staffed appropriately and available to

receive animals 7 days a week , including statutory holidays

Expectation of Pound Service

• With a mutually agreed upon schedule,

services will be available to the public and enforcement staff daytime and evening hours

• Required process for receipt of animals

in emergency situations outside of business hours

Expectation of Pound Service

• Ensure adequate and receipt, housing,

feeding, care, exercise, treatment and release of all animals

• Facilities used for this contract shall

pass all legislative requirements and inspections

• Business Continuity plan for

emergency situations

Relationships with the Community

• Cooperate with all agencies such as

OMAFRA, OSPCA, SDHU and all levels

• f enforcement
• Participation in a City hosted website to

advertise found animals, animals up for adoption and responsible pet

• wnership messaging

Relationships with the Community

• Support creative approaches to

adoption and messaging while encouraging public and community

• utreach
• Supporting CGS education campaigns

to support responsible pet ownership and compliance with the Animal Care and Control Bylaw

Provincial Regulations

• Animals for Research Act R.R.O. 1990,

Regulation 23

• Conditions, construction, euthanasia, records
• The Pounds Act, R.S.O. 1990, c. P. 17
• Act as Poundkeeper
• The Municipal Act, 2001, S.O. 2001, c.25
• Impounding of Animals, Muzzling

Provincial Requirements

• Teleconference with;
• Mr. Craig Richardson,

Animal Care Specialist Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) email- craig.richardson@ontario.ca phone- 613-258-8298

Service Area Zones

• The City of Greater Sudbury will be

divided into three separate zones

• Proponents may bid on one (1), two (2)
• r three (3) zones
• Proponents will not be required to host

a physical location in the service area they bid on

Service Area Zones

• Proponents will be required to illustrate

that they host sufficient pound capacity to accommodate all redeemed animals in their zone

• In the event of illness or emergency,

may be required to assume animals from another zone

Service Area Approximate Number of Animals

• Average of 14% of CGS population is

dog owners with 1.6 dogs per household*

• Average of 11.7% of CGS population

are cat owners with 2.1 cats per household*

*American Veterinary Medical Association (AMVA) Formula as provided by Matrix Consulting Group

Service Area Approximate Number of Animals

• Zone 1- Population 88,830
• Owning approximately 19,897 dogs
• Owning approximately 21,825 cats
• 38,930 households
• Zone 2- Population 29,259
• Owning approximately 6,554 dogs
• Owning approximately 7,189 cats
• 11,240 households

Service Area Approximate Number of Animals

• Zone 3- Population 39,785
• Owning approximately 8,912 dogs
• Owning approximately 9,775 cats
• 14,465 households

Defined Service Areas for Bid

Financial Arrangements- RFP for Pound Services

• Bids will require proponents to submit

a per animal/per day fee that will be charged to the City of Greater Sudbury

• Rate will be specific to type of animal

and will include all costs for service

• The City will be invoiced monthly based
• n intakes/services in the previous

month

Financial Arrangements- Pound Services

• All fees collected by contractor (with

the exception of adoption) will be forwarded to the City of Greater Sudbury

• Recommend to Council that process

where the contractor (and any partner) receive $2 for every animal registration sold on their behalf, be continued

Why Open Competitive Process

• To encourage competition and ensure

fairness

• To maximize savings for taxpayers
• To ensure effective service and product

delivery

• To ensure transparency and

accountability

Why Open Competitive Process

• Request for Proposal if over $50,000
• Decision based on price and qualitative

criteria “Best Value”

• Defined in the City of Sudbury

Purchasing Bylaw

• Pre-defined evaluation plan

Mandatory Requirements

• RFP may include mandatory

specifications/requirements

• Submissions that do not comply will be

rejected

• Bid Compliance- Schedule B of the

Purchasing Bylaw

How to Bid on Opportunities

• Communications during the Bid
• in writing, with official contact
• Addenda (changes) and Notices (information)

posted

• Bid Compliance
• May contain mandatory requirements
• Irregularities covered by Schedule B of Bylaw

How to Bid on Opportunities

• Bid Deposits and Guarantees
• Ensures successful proponent will enter into

contract (manages risk)

• Ensures successful bidders will adhere to

terms and conditions

• Insurance Requirements
• Protect against possible risks and ensure

compliance

• WSIB and Insurance certificates

How to Bid on Opportunities

• Bidders on line application form
• Electronic form to be notified of City’s Bid

Solicitation

• http://www.greatersudbury.ca/business/tenders
• purchasing/bidders-list-application/
• Bid opportunities on web site
• On City site in the “Tenders and Results”

section

• Download active RFP’s for free

How to Bid on Opportunities

Signing Up For Addendums

• You MUST sign up to be notified by e-

mail of addendums. Click the sign up button next to the specific tender

• For more information

(705) 671-2489 ext 2497 or 2501 or tenders@greatersudbury.ca

Questions, Comments or Concerns?