Alma Working Group meeting Tuesday 26 th February 2019 NHS Education - - PowerPoint PPT Presentation

Alma Working Group meeting

Tuesday 26th February 2019

NHS Education for Scotland

• Review recent developments in Alma
• Discuss what is important to you
• Prioritise key areas for additional

development in Alma

Aims of the meeting

NHS Education for Scotland

• Backlog (Alma priorities Oct 2018-Feb 2019)

What has been happening since we last met…

Priority Development

User Management package Migration of Health Protection Scotland's collection into Alma Draft a policy for missing/lost items Draft a protocol /checklist to improve the process before making BL requests. Investigate whether evidence summaries created by NHS library staff should be accessible from Alma/Primo Training/Guidance package, FAQs Analytics package General/Ongoing activities

NHS Education for Scotland

Questions?

NHS Education for Scotland

• 1. Feedback on the Lost/missing items

policy document 2.Feedback on the BL request checklist document

Morning discussion

NHS Education for Scotland

For the group discussion we would like you to consider the following:

• Suggested timescales for withdrawing lost and missing items,

purging users

• Policy for blocking patrons
• Additional guidance for libraries that charge fines
• Additional changes to the policy
• Should this be a national policy?

Group discussion - lost/missing items

NHS Education for Scotland

For the group discussion we would like you to consider the following:

• Are the tasks listed in this document realistic, especially the mandatory tasks?
• Are there any other sources or methods you would try to find a copy of an item for a

patron?

• Is there a better way to present this checklist and what should we call it?
• Are there other library-related tasks/processes that we should create to support

staff with day-to-day activities?

• Any volunteers to test?
• If time review the blank resource sharing form

Group discussion - BL checklist

NHS Education for Scotland

Group 1 Derek (F) Rebecca Hart Audrey Marshall Moira Mitchell Clare Scanlan Lynne Speirs Group 2 Zena (F) Alison Bogle Carol Hallesy June MacLeod Marie Smith

Groups

Group 3 Ann (F) Grant Donaghy Christine Gallagher Shona Newton Mari Porter

NHS Education for Scotland

Lunch

NHS Education for Scotland

For the group discussion we would like you to consider:

• What information would it be useful to include in a guide for new staff?
• Have you created any guidance locally and what did this include?
• Are you willing to share this guidance?

Group discussion – induction guide

NHS Education for Scotland

Group 1 Derek (F) Alison Bogle Shona Newton Marie Smith Lynne Speirs Group 2 Zena (F) Grant Donaghy Rebecca Hart Moira Mitchell Mari Porter Clare Scanlan

Groups

Group 3 Ann (F) Christine Gallagher Carol Hallesy June MacLeod Audrey Marshall

NHS Education for Scotland

What we think are the priority areas for development… Current/future activities:

• Improve the end-user experience when make a BL request: report on options
• Update the Lost/missing items and BL request documents
• Make changes to the Resource Sharing request form
• Alma/SHINE project/digitisation, data tidying
• Alma FAQs, videos??
• Recruit for the cataloguing and resource sharing peer support
• Ongoing backlog of activities, e.g. training (cataloguing) reviewing user guidance, configuration changes
• Ongoing improvements to the Open Athens user registration form (depends on developer support)
• Take forward some of the activities from today’s discussion
• Anything else?

Alma: what next?

NHS Education for Scotland

How can we improve these meetings?

• 1. How can we improve these meetings (e.g. length of meetings, frequency,
• nline or face-to-face, etc.)
• 2. Are you the best person to be at these meetings or do you think someone

else from your team should attend?

• 3. Are the changes we are making to Alma improving your team’s experience

in using Alma? Examples?

• 4. What do you need more support with?
• 5. What are your priorities for the next 6 month period?

Alma workshop evaluation

NHS Education for Scotland

• Write up notes and share feedback
• Highlight priority areas of work and invite feedback
• Continue to provide monthly updates
• Contact knowledge@nes.scot.nhs.uk and colleagues directly at

alma@k2anetwork.simplelists.com

• Next meeting on 3rd September 2019
• AOB?

Next steps