Agenda Move to Digital Publishing Author benefits Using the - - PowerPoint PPT Presentation

Agenda

Move to Digital Publishing Author benefits Using the template Content and review criteria Final paper submission

Digital Publishing

Paper-based to digital publishing Multiple platforms Ability to locate relevant content Positioning SAE to meet requirements of the future

What will Authors Gain

Ability to produce paper for viewing in multiple ways Ability to capture granular details including

Providing references to 3rd party citation and search

systems (Scopus)

Enhancing paper to include hyperlinks Enhancing paper to include hyperlinks Associating a Digital Object Identifier (DOI) Greater exposure

G eate e posu e

How will this happen?

Content needs to be stored electronically in standard

format – XML (Extensible Markup Language)

P h f i i i l bli i ll

Preserves the content for initial publication as well as

future products

Printed papers, PDF files and hyperlinked web content

Printed papers, PDF files and hyperlinked web content will be produced from the XML

Word Template

Always download template each time you begin an

SAE paper to ensure that you have the latest version A il bl h SAE b i h A h ’ R

Available on the SAE website at the Author’s Resources

area

Word 2003 and Word 2007 versions available Word 2003 and Word 2007 versions available SAE does NOT have a LaTex template Beginning with 2011 events the technical paper will be Beginning with 2011 events the technical paper will be

a 2-column format

Styles

Must use Style Tags to format your paper

Identifies or tags each of the document’s elements Ensures XML is applied correctly Ensures XML is applied correctly Formats paper for the paper review process

Do NOT make changes to the existing style tags or

g g y g create new tags

These will NOT be retained in the publishing process

M i f l i d li SAE

Main purpose of template is to deliver content to SAE

Author is responsible for content SAE is responsible for formatting

SAE is responsible for formatting

Figures, Tables and Equations

I i di l f h fi h i hi h h

Insert immediately after the first paragraph in which they

are mentioned

Or position all images at the end of the paper

Size figures and tables for either one-column (3 ½ inches)

• r two-column (7 inches)

Equations MUST be no wider than 3 ½ inches Equations MUST be no wider than 3 ½ inches

If they are wider than 3 ½ inches they must be split

Split equations before an operational sign or major bracket

Fi h ld b l d i

Figures should be at least 300 dpi

Test in graphics must be at least 8 point in size

Graphics should be inserted as “in-line” with text

p

Figures, Tables and Equations

Try to keep tables and figures to one page

If larger than one page, create the continued sections as

t t bl fi d t titl ti ith separate tables or figures and repeat title or caption with the word (Continued)

Tables and figures MUST be referenced in the text to

Tables and figures MUST be referenced in the text to allow for link to be established to take the electronic reader to the object

Do NOT use verbiage such as “above” or ‘below”

PDF File

Beginning with 2011 SAE World Congress the PDF file

will be used for XML conversion by the vendor

I b PDF i ll f d d h

Important to be sure PDF is well-proofed and there are

no font issues that occurred when PDF was created

Images Settings in Adobe Distiller

Fonts Settings in Adobe Distiller

Final Points

Do not password protect your files Author will receive e-mail that the gratis copy of their

i il bl paper is available

Corrections at this point cannot be accepted if

Meeting Product (CD ROM SP etc ) has been Meeting Product (CD-ROM, SP, etc.) has been produced

Revised manuscript must be uploaded through

Revised manuscript must be uploaded through MyTechZone with corrections clearly defined in “Comments” field

Changes to Published Papers

Pull and withdraw paper preventing any future sales or

inclusion in other SAE products R i / b i i h h h i

Rewrite/resubmit going through the peer review

process again under a different paper number

Do nothing leaving the paper as is depending on the Do nothing, leaving the paper as is depending on the

severity of changes/corrections

Author Resources

Checklist Paper Template SAE Technical Paper Style Guide FAQs

Can be found at: http://volunteers.sae.org/#authors

Paper Content / Review Criteria

Quality Reference value New and innovative New and innovative Professional integrity Clear presentation Soundness of conclusions

Complete descriptions of these 6 criteria can be found on the Complete descriptions of these 6 criteria can be found on the SAE Author Resources site at htt // l t / l t /j d tb ht http://volunteers.sae.org/volunteers/judgmentbases.htm

MyTechZone

• Ensure author and affiliation listing is correct using

Participants tab in MyTechZone

www.sae.org/mytechzone

Verify existing author list

Delete participants

Add participants

Add participants (continued)

Change order

Correct employer affiliation

Questions

l i

For paper template questions contact:

techpaper@sae.org techpaper@sae.org

For other questions contact your SAE staff

representative using the Email Tab in MyTechZone