Agenda Item By Welcome Sharon Hickey Update on Implementing Government Model Sean Bresnan Update on Health Sector Response to Brexit Corporate Procurement Planning - Government Policy & Jim Deane Approach OGP Portfolio Updates Portfolio Managers Open Forum Q&A
Health Business Services (HBS) Health Sector Collaborative Procurement Planning Forum Meeting Business Relationship Manager Sharon Hickey CHO7, CHO8, DMHG 28 th February2019
HBS Health Sector Collaborative Procurement Planning Forum Meeting 28 th February 2019 • Welcome • Business Relationship Managers (BRMs) • Health Business Services (HBS)
HBS Health Sector Collaborative Procurement Planning Forum Meeting 28 th February 2019 BRM Mission To build long term relationships with our Business Partners and together with HBS Business Units provide a positive customer experience
HBS Health Sector Collaborative Procurement Planning Forum Meeting Snapshot of HBS
HBS Health Sector Collaborative Procurement Planning Forum Meeting 28 th February 2019
Thank You Sharon Hickey Business Relationship Manager CHO7, CHO8, DMHG Email: sharon.hickey@hse.ie Phone: 087 9531964
Health Business Services Health Sector Collaborative Procurement Planning Forum
Agenda Item By Welcome Sharon Hickey Update on Implementing Government Model Sean Bresnan Update on Health Sector Response to Brexit Corporate Procurement Planning - Government Policy & Jim Deane Approach OGP Portfolio Updates Portfolio Managers Open Forum Q&A
Public Procurement Compliance Compliance to legal obligations – EU Directives, Irish Regulations, Irish Law Compliance to Government Policy – Circulars issued by Ministers, Public Spending Code, etc. Compliance to internal corporate controls and policies
Government Policy Health Education OGP Local Defence Government Common Policies Common Systems, Processes and Data Management Common Governance
OGP Board Measurement Level of Tendering (which is the fundamental obligation of transparency under both law and policy) versus expenditure Tendering by Central Purchasing Bodies (CPBs) under centralized model in contrast to tendering by others in line with model expectations Focus on top tier of public bodies with material non-pay expenditure to understand spend and tendering profiles
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Brexit
Brexit Approach Supply Base Assessment Medical Device Assessment • • > 15,000 suppliers 161 Suppliers • • 5,000 suppliers of Med & Surg 26 categories • • Not a product base analysis 3 dedicated resources • • Broad indication of exposure Class • • Analysis based on NDC Transport Route • • Transport Route Notifying Body • • Notifying Body Manufacturing Location • • Product range origin Alternatives • Holding Indicator
Public Procurement Policy Jim Deane, Head of Policy, OGP Health Sector Collaborative Procurement Planning Forum Meeting Lecture Theatre, Cherry Orchard, Dublin 28 February 2019
Content • Public Procurement Reform Programme • Governance Structures • National Public Procurement Policy Framework • Corporate Procurement Plans 21
Procurement Reform Programme - 2014 to present • Programme commenced in 2013 – part of wider public service reform agenda with OGP established in 2014 • Shift from decentralised to centralised model of procurement for 16 categories by OGP, Health, Local Government, Defence and Education • Spend more than € 12 billion annually on goods, services and works • Essential appropriate structures in place to ensure important re delivery of € 116 billion compliance - National Development Plan 22
Procurement Reform Programme - 2019 Review the implementation of the procurement reform programme Views of Government Ministers and their Departments, including bodies under the aegis, are being sought on: • Progress on implementation • Experience of using central procurement arrangements • Are central arrangements meeting requirements • Steps taken to promote good governance and eliminate bad practices • Suggestions for improving and refining the public procurement model 23
Governance Structures Procurement is part of overall Governance and Accountability arrangements • Oireachtas • Minister and Minister of State - DPER • Chief Procurement Officer – OGP • Interim Procurement Reform Board – DOH & HBS represented • Procurement Executive – HBS represented 24
National Public Procurement Policy Framework 1. Legislation (Directives, Regulations) 2. Government policy (circulars etc.) 3. Capital Works Management Framework for Public Works 4. General Procurement Guidelines for Goods and Services 5. Technical guidelines, template documentation and information notes 25
National Public Procurement Policy Framework 1. Legislation – EU and National • EU Procurement Directives Rules • Above EU thresholds – detailed legal requirements • Below EU thresholds – national rules apply • National rules • € 25k to EU threshold – award on basis of evaluation criteria in line with detailed specifications and advertising on etenders • € 5k to € 25k – award on basis of responses to specifications issued to at least three suppliers/service providers • < € 5k – award on basis of verbal quotes from competitive suppliers/service providers 26
National Public Procurement Policy Framework 2. Government policy • Public Spending Code • Code of Practice for the • Corporate Governance Governance of State Standard for the Civil Bodies Service • • FOI Code of Practice for Circulars: Public Bodies • 10/2014 – re assisting 3. Capital Works SMEs in public Management procurement Framework • 16/2013 – re use of central • Circulars: contracts • 40/2002 – Public • 01/2016 – re revised arrangements for Procurement Guidelines: the procurement of revision of existing public works procedures for approval contracts of certain contracts in the • 6/10 – re Capital Works Central Government Management sector 27 Framework
National Public Procurement Policy Framework 4. General Procurement Guidelines for Goods and Services Key principles • Procurement transactions and decisions must in all respects be fair, equitable and ensure VFM • Contracting authorities must be able to justify decisions made and actions taken • Generally, a competitive process conducted in an open and transparent manner delivers best VFM 28
National Public Procurement Policy Framework 5. Technical guidelines, template documentation and information notes 29
Corporate Procurement Plans • Procurement planning - integral part of business planning • Purpose of information note -assist in the preparation of a CPP • Benchmark current procurement policies and practices and identify future procurement needs 30
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Corporate Procurement Plans 32
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Summary Aiming for … • Better public procurement • Strategic approach to public procurement • Better outcomes for the State • VFM on goods and services 34
Health Sector Collaborative Procurement Planning Forum Meeting OGP 28 th February 2019
ICT & Office Equipment Portfolio 28 th February 2019
Cloud / Infrastructure / Hardware SAN, Servers, NAS & Converged Infrastructure Computer Devices - PCs & Physical Firewalls Laptops Computer Devices (Windows Tablet / Hybrid, iOS, Thin Client, Android) 38
Software 39
Telecoms 40
ICT Professional Services Ad Hoc Resourcing ICT External Bespoke Projects Technical Support ICT Support Services 41
ICT Portfolio 42
Facilities Management Portfolio 28 th February 2019
Cleaning & Janitorial • 5 arrangements available • 2 require mini competition • 3 accessible through direct drawdown 44
Security Services and Records Management • Records Management Services • Requires mini competition • Security Services • 2 arrangements available • Both require mini competition 45
Waste Category • 3 arrangements available • 2 require mini competition • 1 accessible through direct drawdown 46
Building Maintenance and Health & Safety • 6 arrangements available • 4 require mini competition • 2 accessible through direct drawdown 47
Catering Services, Goods & Equipment • 9 arrangements available • 2 require mini competition • 7 accessible through direct drawdown 48
Professional Services Portfolio 28 th February 2019
The Work We Do: Range of Relevant Services STENOGRAPHY ACCOUNTING OPERATIONAL & BUSINESS PROPERTY CORPORATE & AUDIT & CONSULTANCY & & VALUATION LEGAL TRANSCRIPTION FINANCIAL ADVISORY SERVICES SERVICES SERVICES SERVICES SERVICES COMING SOON: MARKET PROCUREMENT DANGEROUS ASBESTOS RESEARCH & CONSULTANCY GOODS SAFETY SURVEYING SURVEYS SERVICES ADVISOR SERVICES SERVICES 50
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