AGENDA President s Welcome Treasurer s Report Organizational - - PowerPoint PPT Presentation

President’s Welcome

➢ Organizational Changes ➢ 2017 Highlights

October 12, 2011 7:00 p.m. Stonebridge Clubhouse

April 12, 2018 7:00 p.m. – 9:00 p.m. Stonebridge Clubhouse

AGENDA

➢ Safety & Security – Jenny Young ➢ Environment & Parks – Edward Ben ➢ Membership – Ivola Johnson ➢ Events – Ivola Johnson ➢ Development & Transportation – Aline Gossein

Treasurer’s Report

➢ 2017 Actuals vs. Budget ➢ 2018 Budget Overview

Portfolio Updates (questions fielded throughout) Open Forum Discussion

Executive Committee President Jay McLean Treasurer Josie Barraco Vice-President Vacant Secretary Rekha Sudheesh Directors and Portfolios Communications Vacant Events Ivola Johnson Development & Transportation Aline Gossein Safety & Security Jenny Young Sponsorship Vacant Membership Vacant Environment & Parks Edward Ben Director at Large Randall Emery Volunteering Vacant Street Reps Juliann Whitney Web Development Teresa Kirkwood

Current Board Structure

SCA Executives

TREASURER Josie Barraco
 DEVELOPMENT Aline Gossein SAFETY & SECURITY Jenny Young SECRETARY Rekha Sudheesh PRESIDENT Jay McLean
 2013
 2016
 2015
 2012
 2015
 2016


• ENV. & PARKS

Edward Ben 2015
 WEB ADMIN Teresa Kirkwood 2015
 STREET REPS Juliann Whitney 2011
 EVENTS Ivola Johnson 2016
 DIRECTOR AT LARGE Randall Emery

Vacant SCA Positions

• Director of Communications
• Director of Membership
• Director of Sponsorship
• Director of Volunteering

Interested in joining us? Know someone who might be? Contact us at volunteering@stonebridgeca.com

2017 Highlights

• Held first Tarion Warranty Information Session for new homeowners
• Held first Christmas Craft & Vendor Show spotlighting local Stonebridge

entrepreneurs

• Joined the City of Ottawa Group Fitness Membership Program for 20%

member discount on 23 fitness facilities

• Closed on multi-year landscaping agreement with Monarch/Mattamy

related to 11 new homes (over 100 trees planted)

• Influenced development application at 3740 Jockvale (Pink House)
• More traffic calming measures introduced throughout the community

2017 Highlights

• Held first Tarion Warranty Information Session for new homeowners
• Held first Christmas Craft & Vendor Show spotlighting local Stonebridge entrepreneurs
• Joined the City of Ottawa Group Fitness Membership Program for 20% member discount on

23 fitness facilities

• Closed on multi-year landscaping agreement with Monarch/Mattamy related to 11 new

homes (over 100 trees planted)

• Influenced development application at 3740 Jockvale (Pink House)
• More traffic calming measures introduced throughout the community
• Introduced the use of online survey technology (SurveyMonkey)
• Adopted Orchard Park and the Stonebridge Trail with the City
• Made custom bulletin board for info posting at Kilbirnie Rink
• Obtained new soccer equipment - balls, bags, cones and pinnies
• Joined the Federation of Citizen’s Associations of Ottawa (FCA)
• Partnered with HMBCA & WBCA for 150th Barrhaven Skate Day
• Assisted in startup of the East Barrhaven Community Association (EBCA)
• Stonebridge volunteers awarded Nepean’s Canada 150th Anniversary Medal and Nepean-

Carleton 150th Inspiration Award

Josie Barraco


Treasurer

SCA 2017 Budget vs. Actual

2017 Proposed 2017 Actual Revenue Advertising 1,000

• Sponsorships

1,000 1,100 Grants – Rink Maintenance Services 3,000 2,425 Membership Fees – Business 2,500 800 Membership Fees – Family 3,000 3,660 Registration Fees – Events 1,500 2,610 Registration Fees – Soccer Program 5,000 5,840 Total Revenues 17,000 16,425 Total Expenses 16,277 Total Revenue Less Expenses 148

SCA 2017 Budget vs. Actual

2017 Proposed 2017 Actual Revenue 17,000 16,425 Expenses Kilbirinie Park Rink

600 385

Soccer Program

2,500 3,140

Parks & Recreation

200 65

Events

4,300 4,625

Safety & Security

1000 670

Environment

150

• Sponsorship

1,500 1,000

Communications - Flyers/Printing

500 95

Street Reps - Printing

200

• Signage

2,000 2700

Website

400 460

Meeting Room Rental

350 800

Bank Charges

400 120

Miscellaneous

250 355

Promotional Items

450 220

Photography

400

• Liability Insurance

1,800 1,642

Total Expenses 17,000 16,277 Total Revenues less Expenses 148

SCA 2018 Budget

2018 Proposed 2018 Actual Revenues Advertising & Sponsorships 2,000 Grants – Rink Maintenance Services 2,300 Membership Fees – Business/Sponsors 2,500 Membership Fees - Family 3,000 Registration Fees - Events 2,200 Registration Fees - Soccer Program 5,000 Total Revenues 17,000 Total Expenses Total Revenue Less Expenses

SCA 2018 Budget

2018 Proposed 2018 Actual Revenue Expenses Kilbirnie Park Rink

500

Soccer Program

3,000

Events

4,300

Safety & Security

250

Environment & Parks

250

Sponsorships

1,500

Communications - Flyers/Printing

300

Signage

2700

Website

500

Meeting Room Rental

750

Bank Charges

200

Miscellaneous

250

Promotional Items

500

Photography

200

Liability Insurance

1,800

Total Expenses 17,000 Total Revenues less Expenses

Jenny Young


Safety and Security

Safety and Security 2017 Accomplishments


• Organized the “Spring into Safety” event, which brought a number of

safety related organizations together

• Engaged with City of Ottawa councillors to proactively address traffic

safety issues – Targeted areas of traffic safety – Flex sticks and speed sign road markings

• Engaged with community police officer and Ottawa Police

Neighbourhood Watch Program to disseminate Watch-related warnings

• Increased communication/outreach with Stonebridge residents on

issues of safety and security via social media

Safety and Security 
 2018 Priorities

• Continue to work closely with the City of Ottawa officials to address traffic

safety concerns, especially speeding and stop sign running (flex sticks, targeted enforcement)

• Increase awareness of safety and security issues and encourage the

reporting of vandalism and/or criminal activity (613-236-1222 for non- emergencies)

• Engage with the Stonebridge community to raise safety awareness on a

number of issues including bike/helmet safety and car seat installation via social media and events

• Collaborate with surrounding Community Associations on issues of

mutual concern

Safety and Security 
 2018 Traffic Calming Measures

Ward 22: Michael Qaqish Flex Stakes:

• Golflinks from Ferguslea to Rustwood
• Riverstone from Pondhollow to Longfields

Pavement Markings:

• Pondhollow from Golflinks to Riverstone (both

directions)

• Riverstone from Pondollow to Longfields (both

directions)

• Shawglen from Blackshire to Golflinks (both

directions) Ward 3: Jan Harder Flex stakes

• DunDonald Drive from Greenbank to Kilbirnie
• Blackleaf from Kilbirnie to Longfields
• Longfields between the traffic circle and

Blackleaf Pavement Markings:

• Blackleaf from Kilbirnie to Longfields
• Abetti Ridge from Longfields to Epsin Heights
• Cambrian Road from Greenbank to Kilbirnie

Traffic Calming Measures

Safety and Security 
 2018 Traffic Calming Measures

Safety and Security - Reporting

Edward Ben


Environment & Parks

Environment 
 2017 Highlights
 


• Annual Spring Clean-up Day held at the end of April – cleaned
• ur 3 parks and all community entrances
• Spoke with residents about taking down signs they put up on

light standards and traffic signs

• Requested signage at W.C. Levesque Park to reinforce stoop

and scoop policy, that dogs are to be kept at least 20 feet from play area, and cleanup along the river is crucial

• Spoke with several residents re trees they though were on their

property

Environment 
 2018 Priorities
 


• Hold the Annual Spring Clean-Up Day, HQ will be at Kilbirnie Park

and will be held as part of the City of Ottawa’s Cleaning the Capital initiative at the end of April

• Continue to educate the community about Tree Care and the

Emerald Ash Borer (EAB)

• Continue talking to City about signage at parks
• Issue reminders about the stoop and scoop City of Ottawa bylaw,

litter pickup and recycling

• Attend the Public Meeting on Class 9 Pesticide Use conducted by

the Stonebridge Golf Course

Parks & Recreation 
 2017 Highlights

Stonebridge Parks

• WC Levesque, Golflinks, and Kilbirnie Park continue to be adopted by the SCA on behalf
• f the community - we adopted Orchard Park and Stonebridge Trail too!
• Establishment of lead persons in each park who report back to me on problems
• Let’s keep our parks clean and report any damage being done to them

Stonebridge ‘Just for Fun’ Soccer Program

• 150 children enjoyed this program again this year
• Many thanks to over 25 volunteer coaches and parent helpers
• Equipment refreshed – 25 balls, 5 ball bags, 100 cones, 25 pinnies

Kilbirnie Skating Rink

• Another great year of outdoor skating (Christmas through March break). Enjoyed again

by residents and local organizations for social events

• Many thanks to the special dedication of our rink volunteers

Orchard Park

• Plan to send out another questionnaire this year on park satisfaction
• Original questionnaire not conclusive, issued in Winter and it was not a full year since the

park was finished

Parks & Recreation
 2018 Priorities

Kilbirnie Skating Rink

• Volunteers required for our rink crews to assist in establishing the base

ice, and clearing after heavy snowfalls Stonebridge ‘Just for Fun’ Soccer Program

• 25 volunteer coaches required to run the program
• Seeking a soccer field coordinator for the 2018 season

Park Adoptions

• Fulfill obligations of City adoption program for our 4 parks and the

Stonebridge Trail

Ivola Johnson


Membership

Membership 2018

• Your annual membership is effective for one year from the time that you

subscribe or renew. It is a very reasonable $20 per household per year.

• You can easily join or renew your membership on the SCA website at

www.stonebridgeca.com.

• Payments can now be made online by credit card or in special

circumstances by cash or cheque.

• In 2018, we will continue to enhance visibility and awareness of the SCA and

its membership advantages and welcome ideas on how best to do so.

• Strive to increase both family and business memberships from current 200

and 12 respectively.

Membership Benefits

• Support and participate in all SCA events
• Access online registrations for all SCA events
• Receive 20% discount of Minto Recreation Centre memberships
• Receive the quarterly e-newsletter notifying you of upcoming events,

developments and issues in the community

• Access to new Stonebridge business directory, obtaining and sharing

information about Stonebridge-based businesses

• Access to the new Stonebridge garage sale directory, publishing your items

for sale and your location on our garage sale map

• Access to the Members Only section to see your account status, obtain e-

newsletter and AGM archives and more

• Eligible to win our monthly business prize draw
• Support community initiatives like park improvements, benches, playground

equipment and the other numerous contributions made by the association to the community every year!

Membership Types

• Family Membership

– $20 fee – Applicable to entire household – Valid for 1 year from time of payment

• Business Membership

Basic Package - $100 annual fee

• Business contact listing in SCA Business Directory
• Access to Business Prize Draw Program

Premium Packages

• Additional benefits to those of Basic Business Membership with limited

availability

• $400 annual fee – Rotating advertisement on the SCA website main page
• $500 annual fee – Half page advertisement in the quarterly SCA newsletter
• $850 annual fee – Fixed advertisement on the SCA website

Contact info@stonebridgeca.com to arrange yours today, or come see me

Ivola Johnson


Events

Annual General Meeting TODAY Mother’s Day Craft & Vendor Show April 29 Garage Sale June 2 Movie Night in the Park June 23/24 CHEO Family Fun Day (Sponsor) July Tarion Warranty Info Meeting March 1 Clean Up Day April 28 ‘Just for Fun’ Soccer May 17 – June 21 Golf Tournament June 16 Canada Day in Barrhaven (Sponsor) July 1 Children’s Christmas Party Late November

2018 SCA Events

Businesses interested in sponsoring an event? Contact us at events@stonebridgeca.com

2018 SCA Event Opportunities

With several events geared towards families with small children, we are looking to reach

• ut to adults and other demographics of our neighbourhood to organize events for them as

well and connect with those running such events. We also have some other ideas and always looking for suggestions. Book Club Meet monthly to discuss latest reads Cards Group Non competitive with all levels welcome Ladies Night Monthly outing to different Members’ homes or restaurants Minto Recreation Complex Several programs for everyone, including adults and 50+ group Artists of Stonebridge Skating Day Indoor skate at Minto Recreation Complex – suggested idea Craft & Vendor Show Pre-Christmas installment

Golf Tournament June 16th 2018

• An activity for adults! A fundraiser for the Association!
• 18 holes of golf with cart and dinner
• Kurt Stoodley will be emceeing the evening!
• Silent Auction: revenues to be shared with Barrhaven Food Cupboard
• Raffle: revenues to be shared with Barrhaven Food Cupboard
• Registration for SCA members will be open a week prior to public registration

Lots of opportunities to help!

• We are looking for prizes, sponsorships and silent auction items
• We are looking for volunteers to help gather above and some for the day of
• Photographer for day’s activities and show during dinner
• Contact Aline @ 613-612-2436 or via email: Golf@stonebridgeca.com

Aline Gossein


Development & Transportation

Heads Up: 3802 Greenbank

• Corner of Kilbirnie and Greenbank
• Private investors looking to build plaza with convenience store, food take-
• ut, ATM/banking stop
• No pre-consultation with City yet

• 3740 Jockvale (Pink House) - D02-02-16-0028 - 52 units

– 52 attached bungalows; – Commitment from City to put a traffic signal at Golflinks intersection

• 3370 Greenbank Road - D02-02-17-0002 – 667 units

– 247 3-storey townhomes some back to back plus 420 condo units

• 3387 Borrisokane - D07-16-16-0018 – 211 units

– 117 singles – 94 townhomes – 1 school

• 3345 Borrisokane – 3454 Greenbank Road -3508 Greenbank Road - 3900

Cambrian Road D07-16-16-0023 – 1,020 units

– 1020 residential units, 2 commercial blocks, 1 employment block, secondary school

Barrhaven Development (1)

Barrhaven Development (2)

• 125 Market Place – D02-02-16-0079 – 303 units

– Waterford Retirement community – 2 9-storey buildings

• 1034 McGarry Terrace – 117 Longfields Drive D02-02-13-0109 - 372 units

– two 12 to 16 storey buildings; 372 residential units, ground floor commercial and office uses

• 1012-1024 McGarry Terrace D07-12-17-0176 - 228 units

– 18 storey residential building

• 1000 McGarry Terrace D02-02-18-0019

– Dymon Storage Facility

• 3311 Greenbank Road/2393 Longfields Drive D07-16-17-0015 - 119 units

– 119 townhomes

• Ottawa Police South Campus – Prince of Wales

Barrhaven Development (3)

• Official Plan Amendment D01-01-17-0017

– City, on behalf of various owners, proposes to bring into urban area the land in the Barrhaven South Urban Expansion – 122 hectare Area located north of Barnsdale Road, east of Borrisokane and West Greenbank Road

• 810 Cedarview Road D07-16-17-0033

– Permit to add road from planned subdivision along Lytle park to Strandherd

• 3194 Jockvale Road (golf range) D01-01-13-0023 372 residential units

– Application to re-zone from mid-rise mixed uses to to high-rise Mixed use to allow development of residential, commercial and office uses with multiple towers of up to 12 and 16 storeys - 372 residential units/2,200sq m commercial spaces & 900sq m office uses

• South Urban Community Development Plan

Residential Development - 3700 Jockvale

Terms of landscaping agreement established in December 2014 with Monarch/Mattamy as a result of withdrawing SCA OMB appeal have been completed. This settlement is now closed.

3740 Jockvale - Final

Dog Parks

• Proposed dog park at Cobblehill Park

along Cedarview. ➔

• 2393 Longfields along the Jock River as

a dog park. Motion passed March 27th.

Transportation (1)

• Barnsdale & Prince of Wales Intersection

– Two options were presented at public meeting (see boards) – Tentatively scheduled 2019 pending budget approval

• Bankfield & Prince of Wales intersection

– Proposed new turning lanes in all directions; added light at First Line Road for 2019 construction – source S. Moffat

• New Greenbank

– The new Greenbank Road and new bridge crossing the Jock river have been moved up to Phase II of the new Transportation Master Plan – 2025?

• Barnsdale access to 416

– Decision pending mid-April - with Minister Chiarelli

• OC Transpo -

– February 27 meeting was held with Councilors Harder, Qaqish and Moffat – Report should be issued soon and new public meeting to be announced

Transportation (2)

• Jockvale Road Widening Phase 3

– The next phase of the Jockvale Road Widening will start at the Cambrian roundabout and proceed to just before the intersection of Prince of Wales

• Drive. This work is slated for the 2026 to 2031 timeframe. See posters

– Roundabouts considered for Jockvale intersections with Golflinks, Kilspindie Ridge and Prince of Wales.

• Cambrian Road Widening & Future 416 Interchange

– Not in the plans for now

Questions

Thanks for joining us tonight!

Aline Gossein


Development & Transportation

3370 GREENBANK APPLICATION

The revised development consists of 169 street-oriented townhouses, and 5 future development blocks located along either side of the future Greenbank Road

• alignment. The future development blocks

have been located to provide additional density along Greenbank Road, and in proximity to the planned Bus Rapid Transit

• station. Details of the development of these

blocks will be determined through Site Plan Control, however the intention is for these five blocks to accommodate approximately 26 three storey townhouses, 235 apartment units, and a possible retirement home and residential care facility with up to 225 units

• n the block east of the future Greenbank

Road alignment. Inclusion of the Residential Neighbourhood Commercial suffix (-c) as part of the zoning proposed for these blocks will allow for the integration of appropriately scaled neighbourhood commercial uses along the Arterial Road and Bus Rapid Transit route.

File # D07-16-17-001

3700 GREENBANK

3387 Borrisokane

3387 Borrisokane - application for rezoning

Proposal to develop a total of 211 residential units fronting

• n 7 streets, including:
• 117 single detached

dwellings;

• 94 townhouse dwellings;
• 1 park block,
• 1 open space block ( flood

plain),

• 1 school block
• 1 stormwater management

block;

• 1 commercial block.

Subdivision will connect to the local arterial road, known as Borrisokane Road, and will connect with the street network within Half Moon Bay. Application to rezone lands from Development Reserve (DR) to Residential Third Density (R3YY[1909]), Open Space (O1), Local Commercial (LC) and Minor Institutional (1A) in order to accommodate the uses within the draft plan of subdivision.

3345 Borrisokane – 3454 Greenbank Road
 3508 Greenbank Road - 3900 Cambrian Road

The City of Ottawa has received a Draft Plan of Subdivision and Zoning By-Law Amendment by Mattamy Homes for:

• mixed-use development consisting of 1,020 residential units,

– 573 detached units – 233 townhouse units – 214 back -to-back units

• two commercial blocks;
• an employment block;
• a secondary school site;
• and City parkland and storm water management facilities

3345 Borrisokane – 3454 Greenbank Road - 3508 Greenbank Road - 3900 Cambrian Road

125 Market Place – Waterford Senior Living

125 Market Place - Retirement facility

• 90 Seniors Apartments – The Bristol Truly independent. Full kitchens and

in suite laundry. Located on Floors 1-9 of the East building. Up to 1,400sf.

• 142 Retirement Suites – Waterford Grand Independent living at it’s finest

with the option to add services on an as need basis. Floors 4-8. Up to 1,110sf

• 29 Memory Care Suites – Waterford Grand Family style living in a one of a

kind environment that only Waterford can offer. Located on the 2nd floor of the retirement residence.

• 42 Enhanced Care Suites – Waterford Grand Various suite options on the

3rd floor of the retirement residence for seniors who seek regular assistance.

• Swimming pool, movie theater, indoor outdoor dining, salon etc…

Opening Summer 2020

1034 McGarry Terrace 
 1117 Longfields Drive D02-02-13-0109

1034 McGarry Terrace - 1117 Longfields Drive D02-02-13-0109 & D01-01-13-0017

To amend the Secondary Plan designation to allow a mixed-use development consisting residential, commercial and office uses with multiple towers of up to 12 and 16 storeys. The development will comprise 372 residential units, 2,200 sq m commercial spaces, and 900 sq m office uses.

1012 -1024 McGarry Terrace

18 storey residential building 268 units

1000 McGarry Terrace

3311 Greenbank Road/2393 Longfields

3311 Greenbank Road/2393 Longfields Dr.

Ottawa Police South Campus

This new police station will serve the south end and ultimately replace the current locations at Greenbank and Leitrim. Source: M. Qaqish updates

Ottawa Police South Campus

There will be a public consultation in Spring 2018, in order to allow residents to see the proposed plans and provide their feedback. This presentation will help us identify and address any community concerns as we move forward with the consultation process, which is required as part of the site plan approval.

810 Cedarview

Application for new street - see orange dotted line

Randall Emery


Director at Large

Digital Media 


• SCA Facebook page has over 1100 likes with lots of engagement

from our community (up from 500 in 2014). Residents are encouraged to interact by responding to posts.

• Encourage to adhere by SCA Facebook posting guidelines to

ensure focus of communications is on collaboration and information sharing in the community

• Improve use of social media for events, safety & security, and

business prize draw announcements

• Launch newly redesigned website
• Distribute new electronic newsletter

Marketing

New collateral and promotional materials

Newsletter

• New electronic format
• Live links
• Mobile optimized
• Current portfolio

updates

• Complete event

schedule

• Sponsor spotlight
• Much more
• Sign Up

2018 Objectives

1. Continue to improve communications with existing members

– Leverage new website and newsletter to deliver information to residents – Regular and timely social media updates – Email campaigns (upcoming events and program registration)

2. Increase membership

– Exposure through SCA events, third-party event sponsorships and social media – Direct mail campaigns and leveraging existing Street Rep program – New materials to communicate SCA’s purpose and objectives

Juliann Whitney


Street Rep Director 
 Business Prize Draw Organizer

Street Rep Program

Goal: Identify friendly neighbours who would be naturally inspired to create community on their own street. As a Street Rep, we raise awareness of the SCA and direct residents to the website and Facebook page in order to get up to date information that is of interest and affects the community. Who is an ideal Street Rep?

• Someone that others would volunteer as a great neighbour!
• If you know someone that would be a fit please recommend.

What does a Street Rep do?

• Reach out to neighbours on your street with the letter that we provide that

explains who we are, what we do and the benefits of becoming a member, business member, prize donor or volunteer.

• Tell your neighbours about the SCA website and Facebook page and the

type of information they can find there.

• Greet new residents on the street and welcome them to the Stonebridge

community.

Business Prize Draw

• Businesses donate prizes awarded to members of the Stonebridge

community on a monthly basis

• Provides visibility to businesses catering to our residents through

exposure on the SCA website and Facebook page

• Brings great gifts to Stonebridge residents who are members of the

Stonebridge Community Association

Reka Sudheesh


Volunteering

Volunteering in your Community

Could you donate an hour or two of your time to your community?

We need your help for all activities organized by the association! Events: Kids Halloween Party, Kids Christmas Party, Spring Clean Up Day, Movie Night in the Park Recreation: Kilbirnie Skating Rink, Just for Fun Soccer Community Outreach: Street Reps Association Board: Secretary, Membership & Sponsorship

Volunteering in your Community 2017 Priorities

• Standardize the volunteer pool and activities based on the interest of

volunteers

• Find more street representatives to help raise awareness of all SCA

program, services and events

We need your help!

Want to volunteer but don’t know where to start? Email us at volunteering@stonebridgeca.com.

Lina Paerez Communications (2016 – Aug 2017)

SCA Executives Left

Thank you Lina!