Ag e nda Purpo se & F o c us Do c ume nta tio n Da ta Re q - PDF document

MAARS Data Workshop ‐ Data 101 10/13/2020 Da ta Wo rksho p Da ta 101 1 ue sda y, Oc tobe r 13 th , 2020 T Doc ume nts https:/ / www.monroe 2boc e s.org / DDC- ra ining 02_Da ta 101.a spx . T 2 Ag e nda  Purpo se & F o c us  Do c ume nta tio n  Da ta Re q uire me nts  L e ve l 0 upda te s  WNYRI C Re po rts  Ca le nda r/ T ime line 1

MAARS Data Workshop ‐ Data 101 10/13/2020 3 Purpo se & F o c us o f the Da ta 101 se ssio n  Ne w & Re c e nt Distric t Da ta Co o rdina to rs  Re fre sh c urre nt DDC’ s 4 Do c ume nta tio n SIRS (Student Information Repository System) http://www.p12.nysed.gov/irs/sirs/ Teacher/Staff Data http://www.p12.nysed.gov/irs/beds/PMF/ Also in the SIRS, Chapter 3: Staff Reporting Rules Vendor Changes http://www.p12.nysed.gov/irs/vendors/ 2

MAARS Data Workshop ‐ Data 101 10/13/2020 5 Do c ume nta tio n SEDDAS: http://www.p12.nysed.gov/seddas/ Teach: (self register for ID) http://www.highered.nysed.gov/tcert/ Memos: http://www.p12.nysed.gov/irs/memos/ 6 SI RS do c ume nta tio n http:/ / www.p12.nyse d.g ov/ irs/ sirs/ 3

MAARS Data Workshop ‐ Data 101 10/13/2020 7 Ve ndo r Suppo rt 8 Data 101 District Data Coordinator Data Reporting Team 4

MAARS Data Workshop ‐ Data 101 10/13/2020 9 Distric t Da ta Co o rdina to r Chapter 2: Student Reporting Rules Guidance on the Role of District Data Coordinator Superintendents and charter school leaders are responsible for maintaining and transmitting State-required data elements in specified file formats to SIRS and other NYSED collection applications. The SIRS began collecting data utilizing 4 data templates over a decade ago. Today, school districts, BOCES and charter schools are required to submit data using 25 different templates with varied reporting timelines and business rules. It is extremely important to ensure accurate and complete data are reported, as it may impact State and federal funding streams (e.g. Title I, State Aid). Additionally, State and federal laws require various datasets to be included and made publicly available in State School Report Cards. This information is available on the NYSED public data site. 10 Distric t Da ta Co o rdina to r “Districts should be prepared to document for auditors that all students required to be reported have been reported. The chief school officer is responsible for verifying the accuracy of district/school data submitted to the SIRS but is strongly advised to engage a team, including but not limited to coordinators of various federal title programs, special- education programs, bilingual and English as a New Language programs, migrant programs, and homeless programs, to review data reports for accuracy.” 5

MAARS Data Workshop ‐ Data 101 10/13/2020 11 Re po rting Da ta T e a m Not just Level 0 and SIRS BEDS FRPL Special Ed reporting (PD & VR) TAA/PMF Essential for data submission and verification 12 Data 101 Data Re quire me nts 6

MAARS Data Workshop ‐ Data 101 10/13/2020 13 Da ta Re quire me nts Data sources SMS (schooltool, IC, PowerSchool, etc.) Frontline Direct HR Title I/III administrators Lunch/Cafeteria 14 Da ta Re quire me nts Data Warehouse Flow L2 L2RPT L1 WNYRIC Level 0 SMS 7

MAARS Data Workshop ‐ Data 101 10/13/2020 15 Da ta Re quire me nts 16 Da ta Re quire me nts - F RPL Child Nutrition Memo: http://www.cn.nysed.gov/content/new-state-wide-direct- certification-matching-process-and-mandatory-reporting- snapmedicaid Can pull 2020-2021 data based on 2019-2020 SY enrollments 8

MAARS Data Workshop ‐ Data 101 10/13/2020 17 Da ta Re quire me nts – F RPL Co mmunity E lig ibility Pro visio n (CE P) CEP districts & schools Do not report all student in a CEP school/building as Free Lunch (PS 5817) CEP does not equal poverty Only report students that are eligible Direct match Income verification forms 18 L e ve l 0 Se c urity L 0 Se c urity Offic e rs Pe rmissio ns 9

MAARS Data Workshop ‐ Data 101 10/13/2020 19 L e ve l 0 Se c urity Student Security Staff Security Determined by each district/school Must be re-authorized annually Forms returned by September 30 20 L e ve l 0 Se c urity - Pa sswo rds Password Rules: Must be between 8 and 15 characters. Must contain at least 1 lower case letter. Must contain at least 1 upper case letter. Must contain at least 1 number. Must contain no more than 3 repeating characters. Cannot reuse current password. 10

MAARS Data Workshop ‐ Data 101 10/13/2020 21 L e ve l 0 Se c urity - Pa sswo rds 22 L e ve l 0 Upda te s Version 16.0  Se c urity & Auto time o ut  De mo g ra phic s a nd I nfo rma tio n Re po rts  Pro g ra m Se rvic e I mpo rt o ptio ns  E rro r Hig hlig hting  Sta ff Atte nda nc e Bre a kdo wn  He lp Me nu 11

MAARS Data Workshop ‐ Data 101 10/13/2020 23 L e ve l 0 16.00  Se c urity & Auto time o ut  Ale rts a nd me ssa g e s o n lo g in  “F o rg o t/ Re se t Pa sswo rd” L ink Add a F o o te r 24 L e ve l 0 16.00 Security & Auto time out  Use r Se tup (F o r L e ve l 0 Se c urity Offic e rs)  “I nitia te Pa sswo rd Se t/ Re se t” Butto n o Whe n c re a ting a ne w use r, the e ma il is re q uire d Add a F o o te r 12

MAARS Data Workshop ‐ Data 101 10/13/2020 25 L e ve l 0 16.00 Security & Auto time out  Answe r se c urity q ue stio n: Add a F o o te r 26 L e ve l 0 16.00 Security & Auto time out  E nte r the nume ric PI N tha t ha s b e e n se nt to yo ur e ma il. • Yo u will b e ta ke n to the “Pa sswo rd Re se t” sc re e n • I f yo ur e ma il o r se c urity q ue stio ns a re no t c o mple te d, the n yo u will ne e d to wo rk with yo ur sc ho o ls L e ve l 0 se c urity Offic e r to have the m se nd yo u a Passwo rd Re se t e mail Add a F o o te r 13

MAARS Data Workshop ‐ Data 101 10/13/2020 27 L e ve l 0 16.00 Security & Auto time out  Auto T ime -o ut  L e ve l 0 will fo rc e a use r to time -o ut a fte r 10 minute s o f ina c tivity  “Se ssio n Ale rt” a fte r 9 minute s o f ina c tivity Add a F o o te r 28 L e ve l 0 Se c urity Full rights  Sta ff Only 14

MAARS Data Workshop ‐ Data 101 10/13/2020 29 L e ve l 0 https:/ / le ve l0.mo nro e .e du Restricted user: 30 L e ve l 0 Se c urity ASAP Entitlements 15

MAARS Data Workshop ‐ Data 101 10/13/2020 31 Da ta 101 L e ve l 0 32 L e ve l 0 https:/ / le ve l0.mo nro e .e du 16

MAARS Data Workshop ‐ Data 101 10/13/2020 33 L e ve l 0 Pronounced “Level Zero” Current year is set to “2021-06-30” Cannot edit or submit previous school years data 34 L e ve l 0 https:/ / le ve l0.mo nro e .e du L 0 L og o Clic ka ble 17

MAARS Data Workshop ‐ Data 101 10/13/2020 35 I nitia l lo g in  Se c urity Que stio ns  Clic k o n the lo g o to re turn to Ho me / Da shb o a rd sc re e n Add a F o o te r 36 L e ve l 0 – De mo Sc re e n 18

MAARS Data Workshop ‐ Data 101 10/13/2020 37 L e ve l 0 – Ma nua l E ntry Se a rc h 38 L e ve l 0 – De mo g ra phic Guida nc e Co unse lo r • Must be in Sta ff Sna pshot • If no Sta ff Sna pshot re c ords, will be purg e d during import 19

MAARS Data Workshop ‐ Data 101 10/13/2020 39 L e ve l 0 – E nro ll Sc re e n 40 L e ve l 0 16.00 Help Menu  Ne w “He lp” Me nu Add a F o o te r 20

MAARS Data Workshop ‐ Data 101 10/13/2020 41 L e ve l 0 16.00  Ne w “He lp” Me nu Help Menu Add a F o o te r 42 L e ve l 0 – E nro ll Sc re e n Updated Codes – Charter schools 153 - Trfr to another school within district “This code is used when a charter school student transfers to a public school located within the student’s district of residence.” 170 – Trfr to another Public school outside of district This code is used when a student, parent(s), or guardian(s) initiates a transfer from a charter school to another charter school or to an educational setting that is not located within the student’s district of residence. 21

MAARS Data Workshop ‐ Data 101 10/13/2020 43 Othe r L e ve l 0 te mpla te s 44 Pro g ra m Se rvic e (Pro g ra m F a c t) Catch-all for reporting various aspects and services for a student, including: • • E L L F RPL • • T itle I Summe r Sc hool • • E SE A Home le ss • • Disa bility Immig ra nt • • CT E F oste r • • PK/ UPK Milita ry fa mily 22

MAARS Data Workshop ‐ Data 101 10/13/2020 45 Pro g ra m Se rvic e – multiple pie c e s Examples: ELL 0231, ELL Eligible 1 of 4 ELL Programs Homeless - 8262 Title I – Part A – 0892 Poverty – 0198 Free Lunch – 5817 Possibly Homeless unaccompanied Youth, 8272 46 Ca re e r & T e c hnic a l E duc a tio n (CT E ) Beginning in 2019-20, only CTE data for NYSED-approved CTE programs should be reported to the NYSED SIRS. CTE data should be reported by the program provider — the agency that operates the NYSED-approved CTE program. The Program Intensity of “enrollee” has been discontinued. Program Intensity will only be reported for “Participants” and “Concentrators” beginning in 2019-20. 23