Ag Agenda Your Contingent Kit Meet the Team The Stats The - - PowerPoint PPT Presentation

Ag Agenda

• Your Contingent Kit
• Meet the Team
• The Stats
• The Venture
• The Serious Bit
• Pre Tour (Queenstown)
• Phase One (Expeditions)
• Phase Two (Kaiwaka)
• Post Tour (Rotorua)
• What to Bring
• Health, Welfare and Security
• Travel Arrangements
• Wrap Up and Questions

Be Befor

• re we begin
• Please switch mobile phones to silent
• Hold all questions until the end (we will probably answer it as we go)
• Toilets and Emergency Exits

Your ur Conting ngen ent Kit

• Please collect your contingent merchandise after this presentation.
• Includes
• 2 Contingent Polo Shirts
• 2 Luggage Tags and loops (one for your contingent travel bag and one for a backpack)
• Name Badge
• 2 Australian International Scarves
• 1 Contingent Badge (the other was sent out with flight details in September)
• 90L Contingent Travel Bag
• Jacket (if ordered)
• Any other additional merchandise ordered (extra badges or shirts)
• No Tent (you will receive this on arrival at the Venture if you ordered one)

Mee eet t The The Tea eam

Me Meet t the T Team

Rik Scholes

Contingent Leader

• Venturer Leader – Baden Powell Park Victoria
• Deputy Contingent Leader – NZV2010, AV2012 (Victorian Contingent)
• Program Manager – NZV2016
• Welfare Manager – WSM2017

Me Meet t the T Team

Lisa Picking

Deputy Contingent Leader

• Victorian State Commissioner – International
• Contingent Advisor – NZ Moot 2019, KISC 2016, NZ Moot 2015
• Reception Manager – Kandersteg International Scout Centre 2012/2013
• Contingent Leader – NZ Moot 2012

Me Meet t the T Team

Tasman Cocks-Wheaton

Assistant Contingent Leader

• Rover – Wilson Sea Rovers
• Attended AV2015 and NZV2016
• Queen’s Scout
• Former Patrol Leader on Scouts

Victoria State Youth Council

• NZV2016 Reunion Transport/Logistics

Manager

Kate Zuiderwyk

Assistant Contingent Leader

• Rover – 1st Austinmer
• Attended NZV2016
• Queen’s Scout

Me Meet t the T Team

Sharon Noonan

Youth Welfare and First Aid Manager

• District Commissioner – Strzelecki

District

• Welfare Manager at NZV2016 and

NZV2013

• Employed as Welfare Officer at a

Gippsland School

Rod Byrnes

Welfare Support

• Victorian State Commissioner –

Venturers

• Welfare Manager at KISC2016,

AV2018 and WSJ2019

• Workplace Counselling trained
• Mental Health First Aid trained

Me Meet t the T Team

Dave Langron

Program Manager

• Venturer Leader – 5th/6th Central

Moorabbin

• Program Assistant – KISC 2016
• Assistant Program Director -

Kandersteg International Scout Centre 2012/2013

Mike Beadle

Adult Support Manager

• Group Leader – Baden Powell Park
• Former Cub and Venturer Leader

Me Meet t the T Team

Hugh Wetherill

Operations Manager

• Rover – Bruce Davies Rovers
• Queen’s Scout
• NZV2016 Reunion Team Leader
• Involved in many Victorian Venturer

Camps including AG and VG

Matthew Kusi

Operations Support

• Rover – 1st Austinmer
• Contingent Leader – WSM2017
• Deputy Contingent Leader – NZV2016
• Assistant Contingent Leader –

NZV2013

Me Meet t the T Team

Bob Ellis

Catering Manager

• Adventurous Activities Leader – SA
• Experienced in bushwalking, caving

and radio/electronics

• Over 40 years experience in the

Venturer section

Libby Davison

Finance Manager

• Police Scouter/Australian Scout

Fellowship

• AusAID, Fiji Scout Association
• Contingent Advisor - NZ Moot 2012,

2013, 2014

• National Rover Chair - 2011

Me Meet t the T Team

Gary Steinhardt

Post Stay Operations Support

• Victorian Assistant State

Commissioner – Venturer Scouts

• Contingent Leader for NZV2010,

NZV2013, AV2012, AV2015, AV2018

• Transport and Logistics Manager –

NZV2016

Ross Millward

Catering Support

• Venturer Leader – Moreland District
• Welfare Team – NZV2016
• Attended numerous National and

International Jamborees, Ventures and Moots

The The Stats ts

• 574 Australians attending
• 500 Venturers
• 73 Leaders/Rovers
• 292 participating in Pre Tour
• Female Venturers

201

• Female Leaders

33

• Male Venturers

300

• Male Leaders

40

The The Stats ts

State/Territory Venturers Leaders Total ACT 16 2 18 NSW 142 17 159 QLD 46 3 49 SA 25 9 34 TAS 3 1 4 VIC 236 38 274 WA 33 3 36

The The Ven entur ture

• What is a Venture
• Where is the Venture

Wha What is s a Ventur ure?

• Major New Zealand national event for Venturers
• Venturers and Guides from:
• New Zealand,
• Australia,
• Canada,
• UK
• Other Asia Pacific countries
• For 11 days of adventure (31st Dec – 11th Jan)

Whe Where is s the he Ventur ure

• Kaiwaka Sport Complex, Northland Region
• 120km north of Auckland

Ka Kaiwaka, Northland

Th The Fu Fun Stu tuff

Wha What ha happe ppens ns at a Ventur ure

• The Venture is broken into 4 key parts:
• The Pre Tour - Queenstown (Optional – 4 Days)
• The Venture Phase One – Expeditions (5 Days)
• The Venture Phase Two – Onsite (6 Days)
• The Post Tour - Rotorua (Included – 4 Days)

Wha What to Bring ng

• Suggested gear list in Newsletter 4
• Your expedition may have extra gear requirements
• Make sure you bring this equipment as well
• Communicated by your Unit Leaders and Expedition managers

Pr Pre Tour and Post Stay - Ac Accommodation

• All sleeping accommodation is single gender!
• There are ramifications for anyone found in rooms other than their
• wn
• Please DO NOT swap rooms.
• In an emergency we need to be able to find everyone.

Pr Pre Tour and Post Stay – Ac Activity Waivers

• Pre Tour and Post Stay activity waivers are OVERDUE (by several

months)

• If you have not submitted your waivers, or they have been rejected,

you must upload them ASAP

• If we do not have your waivers, you will not be permitted to attend

the activities that you have paid for

Pr Pre Tour and Post Stay – Mi Missing a an a activity

• Visit Admin as soon as possible
• No Refunds
• If your activity is cancelled due to weather, we will attempt to arrange

to reschedule or a refund will be arranged

Pr Pre Tour and Post Stay - Ke Keys

• Pre and Post Tours
• you will be issued with a key/swipe cards for your room
• Loss of your key or swipe card
• $125 per key/card lost
• Paid for by the person who lost it
• The Contingent will not be paying for lost keys

Pr Pre Tour and Post Stay - Me Meals

• Fully catered by commercial caterers
• Our Catering Team is coordinating
• Special diets catered for based on what is in your application
• Please contact our Catering Manager if you have concerns
• No need to bring a “Dilly Bag” with plates etc
• crockery will be provided for you

Pr Pre Tour and Post Stay - Cl Clot

• thes Washing
• Queenstown and Rotorua
• Washing powder provided at no cost
• Couple of NZ dollars per load
• Share loads to save money!

Pr Pre Tour - Ac Activities

Included/Free Activities

• Surprise Jet Boat ride
• Skyline Gondola and Luge
• Ben Lomond Hike

Optional Activities

• Parasailing
• Nevis Swing
• Zipline Tour
• Canyoning
• Tandem Kayak
• Stand Up Paddleboard
• Hydro Attack
• Tandem Skydive
• Jet Boating
• White Water Rafting
• Lake Cruise
• Milford Sound Scenic Flight
• Milford Sound Overnight Explorer
• Onsen Hot Pools (Leaders only)

Pr Pre Tour - Ac Accommodation

Pr Pre Tour - Ac Accommodation

Pr Pre Tour - Ac Accommodation

• Pinewood Lodge
• Shared rooms with 2 to 10 people per room.
• Milford Sound Overnight Explorer activity
• Gunns Camp in similar room arrangements.
• You will have a bed every night of Pre Tour!

Tr Travelling to the Venture

• Pre Tour and Non Pre Tour group
• Fly into Auckland on 31st December
• from Queenstown and Australia respectively
• Travel by bus to the Venture site

Ar Arriving at the Venture

• Check in and receive your ID Card, meet your new Unit
• Opening ceremony held on site on the evening of the 31st
• Followed by New Years Eve party
• “Around The World”
• Expeditions leave morning of 1st January

Ac Accommodation

• Venturers and Leaders camp in single gender tents
• Expedition units assigned camping areas onsite
• Tent sharing only with:
• Venturers of the same gender
• Within the same expedition unit
• We highly recommend having your own!

Ph Phas ase e One - Expe Expedi ditions ns

• 4 nights and 5 days
• Activities away from the Kaiwaka site
• Expeditions spread all over the Upper North Island
• All expeditions will have contact with the Venture Organising

Committee

• Other contact methods (like mobiles) will be limited depending on the site
• Excess gear can be stored on site during the expedition phase.
• We will supply garbage bags and tags for this purpose

Ph Phas ase e One - Expe Expedi ditions ns

• Some expeditions require special equipment, like hike stoves etc.

These will be advised by Unit/Expedition Leaders

• Hike packs
• Bring this empty
• Straps done up
• Clearly marked with your name on it
• Goes through as excess baggage – covered by the Contingent

Expe Expedi ditions ns & Award d Sche heme

• If you wish to use an expedition towards your award scheme
• Apply through your Unit Council
• Queen’s Scout level through District/Zone/Region Venturer Council
• Expedition leader will typically be your examiner
• You need to do this now!

Me Meals

• Phase One (Expeditions)
• Most expeditions will need to cook their own meals
• Phase Two (On Site)
• All meals will be fully catered for by commercial chefs
• You don’t need to bring a "Dilly Bag" unless specified by your

expedition

Ph Phas ase e Two - Ka Kaiwaka

• On and off site activities based around the Venture site
• Phase Two activity bookings have now closed.
• To secure activities, ensure:
• Waiver forms are in
• Payments made
• Good chance for some down time but it’s your choice.
• Free activities on site

Ph Phas ase e Two – Of Offsi site Activities

• Town Explorer
• The Lake
• Waipu Caves
• Sun and Sand
• Hiking
• Ten Pin/Laser
• Adrenaline
• Flip Out
• Kauri Museum
• Mountain Biking
• Snorkeling
• Paintball
• Adventure Forest
• The Tree Tour
• Surfs Up
• KT and Mission Bay
• Kawau Island
• Snow Planet
• Trial Flights
• Bay of Islands
• Eco
• Kayaking
• Horse Riding
• Perfect Day
• Limit Pusher
• Life at the Top
• Sky Diving
• Leaders Only

Ev Evening Activities

• Phase Two includes themed nights and parties!
• The themes for these nights are:
• Rhythm and Venture
• Kiwiana
• Time Warp
• Viva Las Venture
• Mad Science
• Be sure to pack costumes for these themes!

Ge Gettin ting to know your Ventu ture Un Unit it

• Facebook groups for each unit
• Request to join these groups to keep up to date with information

about your expedition https://www.facebook.com/pg/illuminate2019/groups/

• Unit Leaders will be in contact shortly if they haven’t already

Po Post Stay - Ro Rotorua

• 11th January
• Pack up, move out
• Depart Kaiwaka by bus to Rotorua
• You will visit one of the following
• Hobbiton Movie Set Tour
• Rainbow Springs Wildlife Park
• Hells Gate Geothermal Park
• Skyline Gondola and Luge

(These were booked in our Post Stay activity options)

Po Post Stay - Ac Activities

Included/Free activities

• Velocity Valley
• Mitai Maori Village
• Activity on 11th January (detailed on

previous slide)

• Zorbing OR Redwoods Treewalk

Optional activities

• Kayak and Glowworms Tour
• Redwoods Mountain Biking
• RiverJet and Squeeze Jetboat
• White Water Rafting
• White Water Sledging
• Zorbing
• Redwoods Treewalk and Forest

Walk

• Polynesian Spa (Leaders only)

Po Post Stay - Ac Activity Waivers

If we do not have your waivers, you will not be permitted to attend the activities that you have paid for. Submit any outstanding waivers tonight!

Po Post Stay - Ac Accommodation

Po Post Stay - Ac Accommodation

Po Post Stay - Ac Accommodation

• Keswick Camp, Rotorua
• Not everyone has been allocated a bed during this time
• 147 people will camp
• 128 people will sleep on the floor in allocated spaces

Th The Serious s Bi Bit

Su Supervision

• n
• Venturers take responsibility for their own actions
• Venture
• Unit of 8 - 10 youth and 1 adult Leader.
• Pre and Post Tour, Venturers will meet their
• Units have Unit Leaders to support them
• Leaders will not always attend activities
• Venturers will NOT be accompanied and directly supervised at all

times.

Su Supervision

• n
• Adult leaders available at most activities, expeditions and on and off

site activities.

• Some Pre and Post Tour activities run by external providers wont have

Leaders attending.

• Pre and Post Tours
• Sign in and out of accommodation venues using our automated systems.

There are consequence in not doing so.

• Required to notify Unit Leaders of plans and movements during Pre and Post

Tours

Be Behavior

• r
• All members of the Contingent bound by
• Scout Promise and Law
• Youth/Adult Terms and Conditions
• Appropriate action will taken should either be ignored
• Should you be sent home:
• You pay the airfares and associated costs including Leader escorting you

home

• Youth members
• Parents will be contacted
• Full report to parents and Branch

Be Behavior

• r

Be Behavior

• r
• DADS Rules
• NO Drugs
• NO Alcohol
• NO Discrimination
• NO Sex

These rules apply to all attending

Be Behavior

• r
• No energy drinks
• V, Red Bull, Monster, Lyft+, etc.
• They suppress your appetite which leads to other issues
• No “No Doze”
• Do not take prescription medication that isn’t yours
• If it’s not okay in Australia, it’s not okay in New Zealand.

Cu Curf rfew

• Pre and Post Tours
• Lights out curfew - 9pm back on site, 10pm in bed,
• Except for some special nights (like New Years Eve).
• You don’t have to stay up this late!
• Venture isn’t a weekend event
• You can’t go without sleep for 3 weeks!

Your ur Wel elfare e Suppo upport Tea eam

Sharon Noonan

Youth Welfare and First Aid Manager

Rod Byrnes

Welfare Support

Health Health and and Welf elfar are e (Pre e & & Post) t)

• Youth Welfare and First Aid Manager
• very experienced
• Team includes
• Paramedic,
• ER nurse,
• Level 2 first aiders,
• Doctor.
• If you are having problems, we need to know about it!
• Your family or friends can’t help from Australia!

Health Health and and Welf elfar are e (Ven entur ture) e)

• NZ and Au Welfare teams combine
• 24x7 medical post onsite, staffed with:
• Doctors
• Nurses
• Paramedics
• Psychologists
• Further care
• local medical center or hospital.
• Script filled at a pharmacy
• Contingent will arrange and you will reimburse

Health Health and and Welf elfar are

• If you have a problem, speak with:
• A friend or a trusted person
• Unit Leader
• ACLs (Tas & Kate)
• Welfare Team
• Contingent Team
• We need to know if you are having issues
• Your family can’t solve your problems from Australia!

Health Health and and Welf elfar are

• Look after yourselves and each other
• Someone having a rough time?
• Let one of our Welfare staff know
• Remember!
• Drink water;
• Wear sunscreen;
• Wear a hat;
• You need sleep!

Health Health and and Welf elfar are

• Specific health or dietary needs NEED to be on your online

application!

• If your details have changed – update them now!
• Changes after December 1 need to be communicated to

welfare@nzv2019.com

• Check next of kin contact information

Health Health and and Welf elfar are e – Tr Travel Sickness

• Suffer motion sickness? – Bring medication with you
• Long bus trips (around 5 hours)

Health Health and and Welf elfar are e – Con Contacting Home

• me
• If an incident occurs that requires parents/guardian contact
• ONLY Rik or Lisa will do this
• Ensures accurate and relevant information is relayed
• No Leader or Venturer is to make contact with Next of Kin

• Not responding to messages or comments via Facebook.
• Facebook is not the place to contact us with concerns or grievances.
• Our Facebook page will still be monitored.
• We endeavor to post at least once a day.
• In the event of any incident, no one is to post on Social Media.

Soci Social Me Media – Ve Venturers, Leaders & Parents

Con Contacting the Con Contingent

• Contingent Hotline number, Rik and Lisa’s numbers
• In Newsletter 4
• On the last page of the presentation
• In final email
• Hotline number on their ID tag
• Parents:
• Only call if it is urgent
• Chances are we will not be in the immediate vicinity of your Venturer
• We will call you back
• Can’t get us first try?
• leave a message and we will call you back
• Carrying 2 satellite phones to ensure we can call out from anywhere

Commu Communication

• n
• Communication will vary
• Illuminate 2019 Facebook page
• 14th New Zealand Venture - Australian Contingent Facebook page
• Venture site
• mobile reception is patchy.
• No International Roaming?
• Your Australian number won’t work in NZ
• Not recommended
• Most expeditions won’t have mobile coverage

PARENTS – NO NEWS IS GOOD NEWS

Loc Local Ca Carri rriers a and Si Sims ms

• If you must have a mobile phone, we would recommend a local

sim/number

• Your phone needs to be
• Unlocked from your carrier

PARENTS – NO NEWS IS GOOD NEWS

Mon Money

• Australian EFTPOS cards will not work in NZ EFTPOS machines.
• You can withdraw NZ cash using them from ATM machines
• Visa Debit style card or travel money card
• Most banks have MasterCard / Visa debits available
• Travel cards from Australia Post or a bank also suitable.
• $10 per day as a guide (provided optional activities are all pre-paid)
• Can add more Phase 2 activities whilst in NZ so if you plan on doing this,

factor this into your budget

• Snacks
• Gifts for loved ones

Sa Safety a and Se Secu curi rity

• The Venture and Australian Contingent take no responsibility for any

lost personal items

• Venturers are responsible for their own possessions.
• Personal items to be clearly labeled with your full name
• All electronic devices and personal cash etc. are the responsibility of

the individual

IF YOU CAN’T AFFORD TO LOSE IT, DON’T BRING IT!

Ins Insur uranc ance

• Every Contingent member is covered by travel insurance
• Details can be found under the ‘Travel Details’ tab
• As a general rule, loss of expensive electronic items is will not be

covered.

Tr Travel Arrangements

We Weight Limits

• Check in luggage limit is 20kg
• Carry on luggage limit is 7kg
• Remember if you have purchased one of our tents:
• It’s coming home with you
• Allow space/weight
• 3.4kg for the Storm Shelter
• 4.2kg for the Budget Dome
• Excess luggage
• If you are over the limit, you will to pay the excess

Some Some t things a are n not

• t me

meant t to t

• travel!
• Liquid limit on International flights for carry on luggage
• 100mL limit on liquids/powders/gels
• Pack in your checked (undercarriage) baggage

Definitely:

• No scissors or first aid kits in your hand luggage
• No knives
• No fuel for stoves
• No fireworks
• No whips
• No fire twirling equipment

Travel el Ti Tips

• Personalize your bag
• Ribbons
• Key Rings
• Contingent luggage tags
• Make full use of your carry on luggage allowance
• Wear your hiking boots on the plane
• Heavy
• Customs in NZ (ENSURE THEY’RE SPOTLESS)
• Wear your Venturer Uniform and Australian International Scarf on ALL

flights

Travel el Ti Tips

• Don’t strap anything to the outside of your bag!
• ONE checked bag (your contingent bag) limit per person
• Hiking packs are fine if the are completely empty
• Don’t forget a day pack for carry on luggage
• Everything must fit in your bag - if it doesn’t you have too much stuff!
• Don’t let your parents pack your bag
• Any medication must be in its original packaging to travel.
• Enough for three days in your carry on luggage

Your ur Travel el It Itiner nerary

• Should have your travel

itinerary and Contingent Badge

• If not, let us know today

Pa Passports

• You are responsible for your own passport whilst travelling to and

from Australia.

• The pocket of your Venturer Uniform is ideal
• Everyone will be required to hand in their passport when in NZ.
• The Contingent will securely store your passport for the duration of the trip

Ge Gettin ting to Ne New Zealan aland - Sy Sydney

• Pre Tour Group
• VA163 meets 27/12/18 at 7:30am and departs 10:30am (69 pax)
• Non Pre Tour Group
• QF143 meets 31/12/18 at 7:15am and departs 10:15am (96 pax)

Mi Miss y you

• ur f

r flight?

• Contact the Contingent Hotline immediately!
• You will need to pay for another ticket
• The Contingent may be able to help you book another

Wha What if f I am si sick k on n leaving ng da day? y?

• If you are sick on or just before we are due to leave
• Contact Rik
• We will be in the air and non contactable on 26th December:
• 7:00am-8:30am
• 10:30am to 1:30pm.
• Please send a text message and leave a voice mail.
• Arrangements will be made for you to catch you up
• Travel insurance may cover this cost if it isn’t a pre existing illness

Wha What to do do on n de depa partur ure da day

• Arrive at your designated location ON TIME
• 3 hours before for International flights
• 2 hours before domestic flights
• Factor in travel time, add 20 minutes to what you think you’ll need
• Meet up with your Travel Coordinator
• You will be given their details prior to departure too.
• Follow the Travel Coordinator’s instructions
• You’ll get an ID tag – wear it at all times!
• Don’t leave your stuff unattended!

STICK TOGETHER WITH YOUR GROUP

Ou Outgoing g Passp ssport Control

• Pass through security
• Pull out any liquids 100ml, empty water bottles, etc.
• Make sure nothing is in your pockets.
• Take off your belts, you may need to take off your shoes
• Australian passport holders
• Line up behind the Smart Gates
• Put your passport photo down in the machine and follow the prompts

Duty uty Fr Free ee

• No duty free on the 27th or 31st December.

Wa Waiting for the plane

• Once through security and immigration:
• Go to the gate lounge,
• Stay with your Travel Coordinator,
• Stick with your group,
• Stay near the gate lounge,
• Ask before heading off to the toilet or to purchase food
• Don’t roam around the airport.

On On the plane

• Take your assigned seat
• Stay seated with your seatbelt on
• Don’t move around the cabin unnecessarily
• Complete your arrival card (they will be handed out on the plane)
• Most of the flights will have in-flight entertainment
• You are an ambassedor for Australia
• Manners go a long way!

Go Goin ing th through Pas assport t Contr trol

• Stay together as a group
• Queenstown and Auckland have Smart Gates
• You may be diverted to a desk with an officer

to speed up the process.

• Answer their questions truthfully.
• Leaders will be around to support you.

STICK TOGETHER WITH YOUR GROUP

Go Goin ing th through Customs

• 1. Collect your bag
• Only collect your own bag
• Make sure it’s the right one!
• 2. During the flight you will be given an immigration/customs card
• Read it carefully and answer the questions truthfully.
• If you have a question just ask a leader
• 3. If in doubt, declare it.

STICK TOGETHER WITH YOUR GROUP

On On the other si side

• Transported to our accommodation
• Hand in your passport
• Settle in meet some of your new mates!

Tr Travelling Home

• Depart New Zealand on 15th January 2019
• Arrive home afternoon/evening of 15th January
• Check your individual travel itinerary
• No duty free

Wha What to wear whe when n travelling ng

• Wear Venturer uniform for travel to and from Australia
• Venturer shirt, Australian International Scarf, name badge and Contingent

badge

• Pants can be any colour as long as they are neat and tidy.
• Wear Contingent shirt
• Travelling from the Venture site to Rotorua
• Any other time
• ALWAYS wear your ID Card
• Only take it off for sleeping or showering!

Independen Independent t Travel el

• No further independent travel requests will be approved.

Wr Wrap Up

• Communication will be done via email
• PLEASE CHECK YOUR INBOX REGULARLY!
• If we ask you for information please do it promptly
• If you are late to the airport we will not wait!
• Check your online application
• Update any contact information and medical information

Wr Wrap Up

• No passport? GET IT NOW
• If you haven’t:
• Completed your Smart Traveller registration…
• Made your last payment…
• Returned waivers or indemnity forms…

DO IT WHEN YOU GET HOME

We are one We are the Australian Contingent

We hope you have an amazing experience at Illuminate 2019 14th New Zealand Venture Enjoy and have fun!

Questions?

Im Impo portan ant t Num umber bers

Contingent Hotline (24/7) +64 21 0815 0659

• Rik NZ – +64 21 0788 338
• Lisa NZ – +64 21 02469 812