Adobe Forms Katrina Boyd, MPH, CAP-OM May 15, 2014 IAAP
Table of Contents • What is Adobe Forms? • Pricing Tiers • Nuts and Bolts • Pros/Cons • Adobe Forms vs. Google Forms • FAQs • Your Questions
What is Adobe Forms?
What is Adobe Forms? • Adobe Forms is an online form builder service that makes it easy to create, distribute, and analyze professional quality online forms and surveys.
The Problem • One person needs to receive multiple types of information for many individuals
Before Adobe Forms • Send emails to all the people • Waited for them to flood your inbox • Create your own spreadsheet • Lots of work with the potential for human error!
The Solution • ONE person compiling lots of information • Everyone enters their OWN information • Adobe forms automatically compiles it! • You can see the data in REAL TIME
4 Pricing Tiers • FREE • Basic: 99 cents for the first month (then $14.99/month) • FormsCentral Plus: $11.99/month • Acrobat Plus: $19.99/month
Free Pricing Tier • 1 online form • 50 responses • Can embed your form in an already existing website or can give people a URL • Summary Report • They want to get you hooked!
The “Basic” Package • 5 Online Forms • 500 responses per form • 99 cents for the first month (then $14.99/month)
The “FormCentral Plus” Package • Unlimited Online Forms • 5,000 responses per form • $11.99/month, billed annually at $143.88/year
The “Acrobat Plus” Package • Unlimited Online Forms • 5,000 responses per form • Includes Adobe Forms, Adobe ExportPDF, and PDF Pack • $19.99/month, billed annually
Nuts and Bolts
Nuts and Bolts • Let’s make a real example! • Template vs. Create Your Own vs. Import a PDF Form • Anyone need any office supplies?
Nuts and Bolts (Tabs) • Tabs • Design • Options • Test • Distribute • View Responses • Summary Report
Nuts and Bolts (Design) • The Design Tab • Drop Down Menu • Single Checkbox • Text Field • Rating Scale • Text Field (Multiline) • File Attachment • Date Field • Formatted Text • E-mail Field • Image • Single Choice Field • Horizontal Line • Multiple Choice Field
Nuts & Bolts (Design Tab) • Text editor • Form builder editor (ability to add items/questions/fillable fields • Duplicate Questions • Skip Logic
Nuts and Bolts (Options) • Email Receipts • Redirect URL upon submission • Email Notifications • Confirmation Message • Save Web Form • Closed Message • Collect Payments • Language & Formatting
Nuts and Bolts (View Responses & Summary Report) • The main reason for Adobe Forms! • View Responses can see in real time who has filled out your form. • Has various aspects of an Excel Spreadsheet • Filter • Cell text editing • Summary Report
Nuts & Bolts (View Responses)
Nuts & Bolts (Summary Report)
Nuts and Bolts (Test & Distribute) • Test • Tests the form currently being designed – you see what your recipients will see • Distribute • Now it’s done! This is where to go when you want people to fill out the form • Web URL • PDF Form • Embed Form
Nuts and Bolts (Publish & Share) • Publish • I made a survey and want people to know the results. But I don’t want them to have to log in to see the results. • Share • I have a colleague I’d like to collaborate with or see the data (Co-author, Contributor, or Reader)
Recovering Response Data • Open Form • View Responses • History Button
Pros and Cons
Pros • It saves you lots of time! • You can export results into other file types like Excel and/or PDFs. • Has multiple priced tiers so you can purchase only what would useful to you. • Automatically generates summary reports for bosses, colleagues, etc.
Cons • You have to pay for the more useful • Skip Logic • Email Notifications features • Number of forms • Save Web Form • Number of responses • Collect Payments • Email Receipts • Redirect URL • It imports PDFs that are already in fillable form format, but not Microsoft Excel or Word documents or documents from other text editors • Network Outages!
Adobe Cloud Goes Down • THIS IS BAD (for Adobe, users, etc.) • International Implications (12 languages)
Side Note • Social Media to the rescue! (Well, at least there are updates.)
BREAKING NEWS: Adobe Creative Cloud Down, High Risk of Reality
Adobe Forms vs. Google Forms
Adobe Forms vs. Google Forms Adobe Forms Google Forms • More elegant interface • Get more for FREE • More options like themes and types of • Can add a YouTube video to the form questions you can add • Able to attach files • Form and Responses are together • Method of distribution includes PDF Form
Features Google Forms Doesn’t Have • The Design Tab • Drop Down Menu • Single Checkbox • Text Field • Rating Scale • Text Field (Multiline) • File Attachment • Date Field • Formatted Text • E-mail Field • Image • Single Choice Field • Horizontal Line • Multiple Choice Field
Features Adobe Forms Doesn’t Have • Mobile Apps • Ability to embed YouTube videos • Ability to automatically close the form after x number of submissions are received.
Online Form Builder Comparison Chart • There are a few good ones out there! • Disclaimer: This picture was taken from Formstack’s website.
Frequently Asked Questions
FAQs • Is FormsCentral Secure? • Yes! • Can I just make fillable PDF forms using my already purchased Adobe Acrobat Pro or similar software? • Yes, but you would lose many key features of Adobe Forms • Ability to automatically collect data in real time • Recipients need to have a PDF reader • Data can only be exported to a XLS spreadsheet • Ability to invite people to look at the data or add collaborators • Ability to collect online payments • Ability to upload file attachments • Ability to receive email notifications • Skip logic rules
Do you have any questions??
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