Adobe Forms Katrina Boyd, MPH, CAP-OM May 15, 2014 IAAP Table of - - PowerPoint PPT Presentation

Adobe Forms

Katrina Boyd, MPH, CAP-OM May 15, 2014 IAAP

Table of Contents

• What is Adobe Forms?
• Pricing Tiers
• Nuts and Bolts
• Pros/Cons
• Adobe Forms vs. Google Forms
• FAQs
• Your Questions

What is Adobe Forms?

What is Adobe Forms?

• Adobe Forms is an online form builder service that makes it easy to create,

distribute, and analyze professional quality online forms and surveys.

The Problem

• One person needs to receive

multiple types of information for many individuals

Before Adobe Forms

• Send emails to all the people
• Waited for them to flood your inbox
• Create your own spreadsheet
• Lots of work with the potential for

human error!

The Solution

• ONE person compiling lots of information
• Everyone enters their OWN information
• Adobe forms automatically compiles it!
• You can see the data in REAL TIME

4 Pricing Tiers

• FREE
• Basic: 99 cents for the first month

(then $14.99/month)

• FormsCentral Plus: $11.99/month
• Acrobat Plus: $19.99/month

Free Pricing Tier

• 1 online form
• 50 responses
• Can embed your form in an already existing website or can give people a

URL

• Summary Report
• They want to get you hooked!

The “Basic” Package

• 5 Online Forms
• 500 responses per form
• 99 cents for the first month (then $14.99/month)

The “FormCentral Plus” Package

• Unlimited Online Forms
• 5,000 responses per form
• $11.99/month, billed annually at $143.88/year

The “Acrobat Plus” Package

• Unlimited Online Forms
• 5,000 responses per form
• Includes Adobe Forms, Adobe ExportPDF, and PDF

Pack

• $19.99/month, billed annually

Nuts and Bolts

Nuts and Bolts

• Let’s make a real example!
• Template vs. Create Your Own vs. Import a PDF Form
• Anyone need any office supplies?

Nuts and Bolts (Tabs)

• Tabs
• Design
• Options
• Test
• Distribute
• View Responses
• Summary Report

Nuts and Bolts (Design)

• The Design Tab
• Text Field
• Text Field (Multiline)
• Date Field
• E-mail Field
• Single Choice Field
• Multiple Choice Field
• Drop Down Menu
• Single Checkbox
• Rating Scale
• File Attachment
• Formatted Text
• Image
• Horizontal Line

Nuts & Bolts (Design Tab)

• Text editor
• Form builder editor (ability to add items/questions/fillable fields
• Duplicate Questions
• Skip Logic

Nuts and Bolts (Options)

• Email Receipts
• Email Notifications
• Save Web Form
• Collect Payments
• Redirect URL upon submission
• Confirmation Message
• Closed Message
• Language & Formatting

Nuts and Bolts (View Responses & Summary Report)

• The main reason for Adobe Forms!
• View Responses can see in real time who has filled out your form.
• Has various aspects of an Excel Spreadsheet
• Filter
• Cell text editing
• Summary Report

Nuts & Bolts (View Responses)

Nuts & Bolts (Summary Report)

Nuts and Bolts (Test & Distribute)

• Test
• Tests the form currently being designed – you see what your recipients will see
• Distribute
• Now it’s done! This is where to go when you want people to fill out the form
• Web URL
• PDF Form
• Embed Form

Nuts and Bolts (Publish & Share)

• Publish
• I made a survey and want

people to know the results. But I don’t want them to have to log in to see the results.

• Share
• I have a colleague I’d like to

collaborate with or see the data (Co-author, Contributor,

• r Reader)

Recovering Response Data

• Open Form
• View Responses
• History Button

Pros and Cons

Pros

• It saves you lots of time!
• You can export results into other file types like Excel and/or PDFs.
• Has multiple priced tiers so you can purchase only what would useful to you.
• Automatically generates summary reports for bosses, colleagues, etc.

Cons

• You have to pay for the more useful

features

• Number of forms
• Number of responses
• Email Receipts
• Skip Logic
• Email Notifications
• Save Web Form
• Collect Payments
• Redirect URL
• It imports PDFs that are already in fillable form format, but not Microsoft

Excel or Word documents or documents from other text editors

• Network Outages!

Adobe Cloud Goes Down

• THIS IS BAD (for Adobe, users, etc.)
• International Implications

(12 languages)

Side Note

• Social Media to the rescue! (Well, at

least there are updates.)

BREAKING NEWS: Adobe Creative Cloud Down, High Risk of Reality

Adobe Forms vs. Google Forms

Adobe Forms vs. Google Forms

Adobe Forms

• More elegant interface
• More options like themes and types of

questions you can add

• Able to attach files
• Form and Responses are together
• Method of distribution includes PDF Form

Google Forms

• Get more for FREE
• Can add a YouTube video to the form

Features Google Forms Doesn’t Have

• The Design Tab
• Text Field
• Text Field (Multiline)
• Date Field
• E-mail Field
• Single Choice Field
• Multiple Choice Field
• Drop Down Menu
• Single Checkbox
• Rating Scale
• File Attachment
• Formatted Text
• Image
• Horizontal Line

Features Adobe Forms Doesn’t Have

• Mobile Apps
• Ability to embed YouTube videos
• Ability to automatically close the form after x number of

submissions are received.

Online Form Builder Comparison Chart

• There are a few good ones out

there!

• Disclaimer: This picture was taken

from Formstack’s website.

Frequently Asked Questions

FAQs

• Is FormsCentral Secure?
• Yes!
• Can I just make fillable PDF forms using my already purchased Adobe Acrobat Pro
• r similar software?
• Yes, but you would lose many key features of Adobe Forms
• Ability to automatically collect data in real time
• Recipients need to have a PDF reader
• Data can only be exported to a XLS spreadsheet
• Ability to invite people to look at the data or add collaborators
• Ability to collect online payments
• Ability to upload file attachments
• Ability to receive email notifications
• Skip logic rules

Do you have any questions??