Accrual Quality Improvement Online Accrual Reporting System (AQuIP - - PowerPoint PPT Presentation

▶
accrual quality improvement online
SMART_READER_LITE
LIVE PREVIEW

Accrual Quality Improvement Online Accrual Reporting System (AQuIP - - PowerPoint PPT Presentation

Jun 14, 2023 44 likes •394 views

October 17, 2019 2012 Consortia Accrual Quality Improvement Online Accrual Reporting System (AQuIP OARS) Refresher Training Tiana Tower, B.S. DCP Help Desk Specialist Technical Resources International (TRI), Inc. monitoring, auditing and

slide-1
SLIDE 1

This training has been funded with Federal funds from the National Cancer Institute, Division of Cancer Prevention.

Accrual Quality Improvement Online Accrual Reporting System (AQuIP OARS) Refresher Training

Tiana Tower, B.S. DCP Help Desk Specialist Technical Resources International (TRI), Inc.

monitoring, auditing and informatics support

2012 Consortia

October 17, 2019 1

slide-2
SLIDE 2

Outline

  • Review the AQuIP OARS monthly deliverable process, account

creation, and maintenance

  • Discuss updates to the monthly ZMR deliverable and the AQuIP OARS

Pre-screen feature

  • Identify the three most common data entry errors resulting in queries

➢How to avoid queries ➢Shortcuts and tips

2

slide-3
SLIDE 3

AQuIP Reporting

3

Final AQuIP Reports due the 10th of each month Reminder sent if not received after 2 business days Help Desk reviews queries from the previous month Help Desk reviews new data for completeness and accuracy and queries incomplete data Help Desk notifies CLOs of submission acceptance and any new queries CLOs and POs address queries and submit new accrual data

slide-4
SLIDE 4

Monthly Distribution

4

Final AQuIP Reports due the 10th of each month Reminder sent if not received after 2 business days Help Desk reviews queries from the previous month Help Desk reviews new data for completeness and accuracy and queries incomplete data Help Desk notifies CLOs of submission acceptance and any new queries CLOs and POs address queries and submit new accrual data

Excel Spreadsheets Zone Monitoring Reports

slide-5
SLIDE 5

AQuIP Account Maintenance

  • Account inactivity reviewed every 90 days
  • User instructed to log into AQuIP OARS

within 30 days

  • Deactivation if inactivity persists
  • Contact DCP Help Desk for account

activation

5

slide-6
SLIDE 6

Monthly ZMR Email Update

6

slide-7
SLIDE 7

Updating Recruitment Journal Data

7

OR

slide-8
SLIDE 8

Site 1 Site 2 Site 3

slide-9
SLIDE 9

Site 1

slide-10
SLIDE 10

AQuIP OARS Pre-screen Feature

  • Optional feature for users to capture data for

potential participants

  • Establish protocol-specific pre-screen criteria
  • Determine if chart is appropriate for

continued eligibility screening prior to contact

10

slide-11
SLIDE 11

AQuIP OARS Pre-screen Fields

11

slide-12
SLIDE 12

AQuIP OARS Pre-screen Fields

12

slide-13
SLIDE 13

Site 1 Site 2 Site 3

slide-14
SLIDE 14

Site 1 Site 2 Site 3

slide-15
SLIDE 15

Site 1 Site 2 Site 3

slide-16
SLIDE 16

Site 1 Site 2 Site 3

slide-17
SLIDE 17

Common Queries

17

46% 11% 3% 29% 3% 8%

Missing Recruitment (or Pre-screen) Strategy ‘Other’ as a Reason(s) Consent NOT Signed/Study Intervention NOT Started No Contacts in > 1 Month (without Journal Entry) All Other Queries Protocol Eligibility Criteria Not Listed Above to different Reason Not Change Consent/ Intervention Status

slide-18
SLIDE 18

Common Queries

18

46% 11% 3% 29% 3% 8%

Missing Recruitment (or Pre-screen) Strategy ‘Other’ as a Reason(s) Consent NOT Signed/Study Intervention NOT Started No Contacts in > 1 Month (without Journal Entry) All Other Queries Change Consent/ Intervention Status

`

Protocol Eligibility Criteria Not Listed Above to different Reason Not

slide-19
SLIDE 19

Missing Recruitment (or Pre-screen) Strategy Queries

19

Protocol Staff Recruitment Strategy

slide-20
SLIDE 20

Missing Recruitment (or Pre-screen) Strategy Queries

20

slide-21
SLIDE 21

Entering Recruitment Strategies into AQuIP OARS

21

slide-22
SLIDE 22

Entering Recruitment Strategies into AQuIP OARS

22

slide-23
SLIDE 23

Entering Recruitment Strategies into AQuIP OARS

23

✔

slide-24
SLIDE 24

Avoiding Missing Recruitment (or Pre-screen) Strategy Queries

24

slide-25
SLIDE 25

Common Queries

25

46% 11% 3% 29% 3% 8%

Missing Recruitment (or Pre-screen) Strategy ‘Other’ as a Reason(s) Consent NOT Signed/Study Intervention NOT Started No Contacts in > 1 Month (without Journal Entry) All Other Queries Change Consent/ Intervention Status

`

Protocol Eligibility Criteria Not Listed Above to different Reason Not

slide-26
SLIDE 26

‘Other’ as a Reason(s) Consent NOT Signed/Study Intervention NOT Started Queries

26

slide-27
SLIDE 27

Entering Reason(s) Consent NOT Signed/Study Intervention NOT Started into AQuIP OARS

27

slide-28
SLIDE 28

Entering Reason(s) Consent NOT Signed/Study Intervention NOT Started into AQuIP OARS

28

slide-29
SLIDE 29

Entering Reason(s) Consent NOT Signed/Study Intervention NOT Started into AQuIP OARS

29

slide-30
SLIDE 30

Avoiding ‘Other’ as Reason(s) Consent NOT Signed/Study Intervention NOT Started Queries

30

slide-31
SLIDE 31

Common Queries

31

46% 11% 3% 29% 3% 8%

Missing Recruitment (or Pre-screen) Strategy ‘Other’ as a Reason(s) Consent NOT Signed/Study Intervention NOT Started No Contacts in > 1 Month (without Journal Entry) All Other Queries Change Consent/ Intervention Status

`

Protocol Eligibility Criteria Not Listed Above to different Reason Not

slide-32
SLIDE 32

No Contacts in > 1 Month (without Journal Entry) Queries

32

slide-33
SLIDE 33

Avoiding No Contacts in > 1 Month (without Journal Entry) Queries

33

slide-34
SLIDE 34

Shortcuts and Tips to AQuIP OARS

  • Split screen
  • ‘Ctrl’ + ‘F’ for PC and

‘Command + F’ for MAC

  • ‘Expand All’

34

slide-35
SLIDE 35
  • AQuIP Website

➢Training and Resources Section

  • AQuIP OARS User Guide
  • AQuIP OARS Pre-screen User Guide
  • AQuIP OARS Training demonstration
  • DCP SOP6: Participant Recruitment,

Retention and Adherence

  • 2012 Clinical Trial Management

Website

  • DCP AIS Help Desk

➢DCPhelpdesk@dcpais.com

35

AQuIP Support and Resources