Accounts Payable Financial Services Accounts Payable Financial - - PowerPoint PPT Presentation

Accounts Payable Financial Services Accounts Payable Financial Services Certification Course Certification Course

Presented by Delia Gonzales, AP Gonzales, AP Manager Manager

Welcome to Texas A&M University-Corpus Christi Financial Services Certification Course for Business Managers

Training Training Objectives Objectives

The primary purpose of this presentation is to provide an overview of Accounts Payable for Business Managers

The Overview The Overview Will Include… Will Include…

Vendor Create Form (W Vendor Create Form (W-9)

• 9)

Voucher Create Form Voucher Create Form No Receiving No Receiving

Vendor Create Form

When When should a should a Vendor Create Vendor Create Form be Form be used? used? When the vendor is not in F When the vendor is not in FAMIS AMIS

Where is the Form located? Where is the Form located?

Tamucc.edu > Tamucc.edu > Purchas Purchasing > ng > Acco Accounts Payable > Online Forms unts Payable > Online Forms

How to complete a How to complete a Vendor Vendor Create Form Create Form Vendor Create Form

Vendor Create Form Vendor Create Form (W (W-9)

• 9)

Why is it important to have a vendor Why is it important to have a vendor complete a complete a W-9 form? 9 form?

 Required by law - Required by law - withhold 28% ithhold 28%  Visual Compliance - Visual Compliance - Cannot conduct business with annot conduct business with companies or individual if companies or individual if on the Homeland Security

• n the Homeland Security

restricted list restricted list  Postmaster - Postmaster - Legit address egit address

Vendor Create Vendor Create

Voucher Create Form Voucher Create Form

When should a When should a voucher create be used? voucher create be used?

No Purchase Order (A No Purchase Order (ATF), Refunds TF), Refunds

How to complete a How to complete a Voucher Create Form Voucher Create Form Voucher Create Form

Voucher Create Form

No Receiving No Receiving



PBAR221 Daily Report PBAR221 Daily Report

PBAR221 Report

PBAR221 Report-Aged Un-paid Purchasing Invoices

Purchasing Invoice Problem (PIP)

FYI-For your information FYA-For your approval Do not discard an FYA from 910 box if you did not create it.

No Receiving No Receiving

Congratulations!!!!

You have completed the You have completed the Accounts Payable Overview for Accounts Payable Overview for Business Managers Session …. Business Managers Session …. One more thing… One more thing… Take your Take your TEST!!!! TEST!!!!

GOOD LUCK!