Accelerating Urban Innovation Urban innovation can Increase the - - PowerPoint PPT Presentation

Urban Leap Accelerating Urban Innovation

Increase the efficiency of urban systems Improve the efficacy of public services Assure the resiliency of the community

Urban innovation can

Citizen perceptions are generally positive Local governments are enthusiastic as well

1) CompTIA Building Smarter Cities Study 2018

68%

in small towns1

82%

in large cities1

87%

positive1

9.9% CAGR

in projects2

2) Navigant Research Smart City Projects 1Q18

Only 10% - 23%

• f urban innovation projects

are successful3

3) Cisco 2017, Zabala 2018, Gartner Group 2018

and yet

Why are success rates so low?

Governments at all levels lack the capabilities needed to discover & evaluate solutions and manage urban innovation projects in a low-risk, transparent way.

Key Barriers

Traditional tools & processes not designed to validate solutions via small scale test Limited resources and expertise, little or no sharing of best practices Organizational silos and cultural norms inhibit collaboration

Introducing UrbanLeap

An innovation management platform to coordinate all your smart urban initiatives in one place.

➢ Cloud-based Solution: customizable, deployable software package providing a robust technical

environment to manage projects of any size with an unlimited number of proposals and participants.

➢ Testing & Evaluation Process: organizations can solicit inputs, at scale, from inside or outside the unit,

and rigorously scope, plan, execute, and evaluate potential solutions prior to adoption.

➢ Risk Mitigation & Avoidance: enables organizations to test and refine solutions – and actively seek

the input and opinions of all key stakeholders - prior to the development of an RFP/RFQ.

➢ Community Building: share results, lessons learned, and best practices with key stakeholders and

like-minded cities and municipalities.

UrbanLeap adds value across the innovation lifecycle

• Discover, collect and evaluate proposals all in one place.
• Streamline and standardize the submission and evaluation process across teams.
• Automate workflows across multiple departments and vendors.
• Increase engagement with automated reports and hard data on KPIs & project milestones.
• Optimize resources within projects and across innovation portfolio based on outcomes.
• Share learnings and results with like-minded organizations, collaborate on best practices.

Challenge Outcome

Discover & Select Plan & Collaborate Test & Evaluate Share & Learn

Delivering outcomes that matter

200+ Innovation Projects

✓ Accelerate project pace ✓ Improve success rates ✓ Increase transparency

Client Testimonials

Core Features of the Platform

Built-In Forms Standardize your project proposals and bring them into a single place using lightweight forms. Planning Wizard With built-in best practices and easy collaboration, design projects that produce better results. Contract Generation Don’t reinvent the wheel – leverage contracts from

• ther progressive cities to

create pilot agreements. Data Management Plan, track, and manage project data using an intuitive and easy-to-use interface. Reports Generate and share reports with a single click, at every stage of the project lifecycle. City-wide View Identify trends, track problems and optimize resources across your portfolio of innovation projects. Collaboration Permissions, messaging, & alerts enable collaboration across organizations, vendors and stakeholders. Network Provide access to a community of leading cities - sharing data and learning from each other.

Use-Cases

• A. Idea & Solution

Solicitation

• B. Large-Scale,

Real-Time Collaboration

• C. Project Testing &

Evaluation

Gather project ideas and solutions from inside and

• utside your organization.

Collaborate in real-time with individuals inside and outside your organization, at any phase of project planning and execution. Test new ideas and solutions prior to implementation, incorporate data-driven feedback pre-scaling of an initiative.

The Platform

Dashboard allows user to change views and switch between projects, evaluate performance metrics, and understand current status across all lines of effort. Projects are organized according to phase: Planning, Contracting, Tracking, and

• Evaluating. Users get a snapshot of project

status on the landing page, and can access each project with the click of a button.

Project Example: Idea Solicitation

• 1. Users fill out a customized template developed specifically for

each Urban Leap client. This can be done inside or outside the client’s IT environment.

• 2. Vendors are notified when their idea or

proposal has been successfully submitted to the client organization and is ready to be reviewed.

Project Example: Real-Time Collaboration

• 3. Each new idea has its own

dedicated space on the platform.

Team members are listed, and can be adjusted over the project lifecycle. Participants can come from inside or

• utside the government sponsor, and

can include Industry participation where appropriate. All participants have access to the project idea and proposed scope. They can strategize approach, raise questions about execution feasibility, and dissect any item related to performance parameters directly through the platform.

Project Example: Real-Time Collaboration

• 4. Customized templates are built

incorporated directly onto the platform to allow participants to collectively assess and agree-to all Key Performance Parameters for each project.

The platform shows participants who are authorized to perform a given

• activity. That participation can be

controlled by the client organization in coordination with Urban Leap. The status of each participant’s involvement can also be tracked directly through the platform.

Project Example: Real-Time Collaboration

• 5. The platform is able to capture the inputs of

all participants and provide a final, synthesized

• utput reflecting the contributions of each

participant.

In this example, the participants have collaborated

• n the project’s:
• Overarching description and goals
• Attendant risks
• Key deliverables
• Project milestones

Project Example: Real-Time Collaboration

Platform shows status of each person’s involvement

Users can communicate about the project directly in the platform. All comments are captured, archived, and tied back to their original author. Users can upload any additional documentation needed for evaluation and discussions purposes directly through the platform.

Project Example: Testing & Evaluation

Users can track and monitor project status at any phase of project completion. The platform allows users to make notes regarding project status for all participants to see and comment on. Users can generate customized metrics to evaluate and track project performance over its lifecycle. Metrics can be project- specific or standardized across all efforts that are similar in scope or scale. Clients can choose from amongst a number of pre- determined templates provided by Urban Leap,

• r they can build their own.
• 6. Technical progress is monitored

and visible to all participants.

Project Example: Testing & Evaluation

The platform allows users to make a final, collective evaluation of the project at hand. Leadership can determine how they want to move forward; in this case, they’ve chosen a sole source procurement based on the strength

• f the vendor’s solution.

The platform shows whether the project’s overarching goals were met. Those outcomes can be shown in further detail. Users can also see the detailed results of milestone achieve- Ment over the course of the project’s lifetime. The platform provides an high- level summary of those results, which can be incorporated into requisite project documentation.

• 7. A final evaluation of the project

is made by participants, including what the recommended next step should be.

Benefits

• Automated, repeatable workflow
• Process guidance
• Coordinated efforts
• Easy, transparent collaboration

Project Teams

Citizens

• On-demand view of city-wide

innovation efforts

• Insight into trends and impact of

innovation goals

• Learn from other cities in the

community

City Leadership

• Enabling startups to present their

solution to decision makers

• Active involvement in the process
• Increase pilot’s success rates

Vendors

Earlier access to appropriate services and technologies Better outcomes delivered

Thank