A Trusted System DANIEL THORPE CETABC - MAY 2016 The mind is for - - PowerPoint PPT Presentation

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Sep 28, 2023 217 likes •503 views

GTD ONE A Trusted System DANIEL THORPE CETABC - MAY 2016 The mind is for having ideas, not for holding them. DAVID ALLEN: GETTING THINGS DONE Building A Trusted System Write Everything Down You need five To Do lists: Inbox

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GTD – ONE A Trusted System

DANIEL THORPE CETABC - MAY 2016

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The mind is for having ideas, not for holding them.

DAVID ALLEN: GETTING THINGS DONE

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Building A Trusted System

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Write Everything Down

You need five “To Do” lists:

Inbox
(For quick capture)
Next Actions
(To Do’s for today)
Project List
(Running list of all your projects)
Waiting
(For delegated tasks; call-backs)
Someday / Maybe
(Dreams, ideas, projects not currently

active)

The technology isn’t important…

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Larry Luddite

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Larry Luddite

INBOX

Brilliant Idea

@home

Call Ian @phone
Prepare Agenda

@work

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Larry Luddite

PROJECT LIST Project-One

Task-1 @home
Task-2 @phone
Task-3 @mac

Project Two Task-1 @work Task-2 @work

NEXT ACTIONS Task-1 @home Task-2 @mac Task-1 @work Task-2 @work

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Larry Luddite

WAITING

Infinite Jest @bob
5503 Report

@chris

Lesson Plan @sue

SOMEDAY / MAYBE

Parachute Jump
Space Tourist
Run Marathon
Colonize Mars

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Ronnie Reminders

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Ronnie Reminders

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Wally Web

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Nancy Nerdvana

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Capture Review Process Action

Working GTD

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Project Support Computer Folders File Folders Saved Email

Other Parts of the System

References Address Book Calendar Paper Binders Computer Folders Note Taker

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Capture

Must be able to capture anywhere, any time

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Assign Tasks to Projects Beginning & end of day Good Tasks are visible actions Assign Contexts

Process (Daily Routine)

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Info: Read & Delete Delegate Spam or Irrelevant: Delete 2 Minutes or Less: Reply Defer

Processing Email

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Turn off badges & alerts Do not use as your File System or To Do list Reserve set times of day for email Train people to not expect immediate replies Clean out your Inbox every day

Email Tips:

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Action (Get Cranking!)

Can focus on one task at hand because everything else is captured in your Trusted System.

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Review Project Lists Set a regular time Update/Delete Tasks as appropriate

Review

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Project Lists Computer File Folders Use consistent names for Projects: Email Folders Paper Folders Add all contacts to Address Book Add all appointments to Calendar

GTD Tips

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GTD Tips-2

You need your health:

Diet
Sleep
Exercise

GTD is simple but relies on good habits; set a:

Time
Place
And Repeat

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Task Managers

Software Platform Omnifocus Mac; iOS Wunderlist Mac; iOS; Windows; Android Remember the Milk Web App Word (Outliner) Mac; iOS; Windows; Android

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Note-Takers

Software Platform Evernote Mac; iOS; Windows; Windows Phone; Android MS OneNote Mac; iOS; Windows; Windows Phone; Android Simplenote Mac; iOS; Windows Phone; Android Apple Notes Mac; iOS MS Outlook Mac; iOS; Windows; Windows Phone; Android

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David Allen: Getting Things Done Merlin Mann: Back to Work/43 Folders

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“You can do anything, but you can’t do everything”

DAVID ALLEN