A Trusted System DANIEL THORPE CETABC - MAY 2016 The mind is for - PowerPoint PPT Presentation

GTD – ONE A Trusted System DANIEL THORPE CETABC - MAY 2016

The mind is for having ideas, not for holding them. DAVID ALLEN: GETTING THINGS DONE

Building A Trusted System

Write Everything Down You need five “To Do” lists: ◦ Inbox ◦ (For quick capture) ◦ Next Actions ◦ ( To Do’s for today) ◦ Project List ◦ (Running list of all your projects) ◦ Waiting ◦ (For delegated tasks; call-backs) ◦ Someday / Maybe ◦ (Dreams, ideas, projects not currently active) The technology isn’t important…

Larry Luddite

Larry Luddite INBOX - Brilliant Idea @home - Call Ian @phone - Prepare Agenda @work

Larry Luddite NEXT ACTIONS PROJECT LIST Task-1 @home Project-One - Task-1 @home Task-2 @mac - Task-2 @phone - Task-3 @mac Task-1 @work Task-2 @work Project Two Task-1 @work Task-2 @work

Larry Luddite SOMEDAY / WAITING MAYBE - Parachute Jump - Infinite Jest @bob - 5503 Report - Space Tourist @chris - Run Marathon - Lesson Plan @sue - Colonize Mars

Ronnie Reminders

Ronnie Reminders

Wally Web

Nancy Nerdvana

Working GTD Capture Process Action Review

Other Parts of the System References Project Support Address Book Computer Folders Calendar File Folders Paper Binders Saved Email Computer Folders Note Taker

Capture Must be able to capture anywhere, any time

Process (Daily Routine) Beginning & end of day Assign Tasks to Projects Good Tasks are visible actions Assign Contexts

Processing Email Spam or Irrelevant: Delete Info: Read & Delete 2 Minutes or Less: Reply Delegate Defer

Email Tips: Reserve set times of day for email Turn off badges & alerts Train people to not expect immediate replies Do not use as your File System or To Do list Clean out your Inbox every day

Action (Get Cranking!) Can focus on one task at hand because everything else is captured in your Trusted System.

Review Set a regular time Review Project Lists Update/Delete Tasks as appropriate

GTD Tips Add all appointments to Calendar Add all contacts to Address Book Use consistent names for Projects: Project Lists Email Folders Computer File Folders Paper Folders

GTD Tips-2 You need your health: ◦ Diet ◦ Sleep ◦ Exercise GTD is simple but relies on good habits; set a: ◦ Time ◦ Place ◦ And Repeat

Task Managers Software Platform Omnifocus Mac; iOS Wunderlist Mac; iOS; Windows; Android Remember the Milk Web App Word (Outliner) Mac; iOS; Windows; Android

Note-Takers Software Platform Evernote Mac; iOS; Windows; Windows Phone; Android MS OneNote Mac; iOS; Windows; Windows Phone; Android Simplenote Mac; iOS; Windows Phone; Android Apple Notes Mac; iOS MS Outlook Mac; iOS; Windows; Windows Phone; Android

David Allen: Getting Things Done Merlin Mann: Back to Work/43 Folders

“You can do anything, but you can’t do everything” DAVID ALLEN