9/1/2020 USDA A Foo oods ds Deli eliver ery & Invent - - PDF document

9/1/2020 1

USDA A Foo

• ods

ds Deli eliver ery & Invent entor

• ry Ma

Mana nageme ement nt Stakehol eholder der Ca Call Ba Back ck to

• Sch

choo

• ol Pla

Plann nning ng

Wednesday, September 2 from 2-3pm

Agen Agenda

• WI USDA Foods Policy and Updates
• Inventory Management
• New! Optional Transfer Documentation Form
• Transfer Inventory Case Study
• Open Discussion

US USDA A Foods Poli licy

• DPI will not allow SFAs to cancel monthly USDA Foods orders
• USDA Foods Ordering System message board will be updated

for product delays, shortages, and failed USDA Procurements

• Administrative, handling fees, and applicable delivery charges

will be deducted from your NSLP monthly reimbursement claims

9/1/2020 2

US USDA A Foods Upd Updates tes

Serving School Meals During COVID-19 in SY 2020-21 Q&A

• 8/5 stakeholder call questions are answered
• Posted on COVID-19 SNT webpage, under Overview

Deliveries and Inventory Management Email Posted on USDA Foods Mailings and Notices webpage

US USDA A Foods Upd Updates tes

State (MPI) and Commercial Delivery

• Start Sept. 1-3

USDA’s Canceled/Delayed Procurement

• DPI may be able to cancel trucks for products not yet purchased by USDA
• Google survey - respond by Friday, September 4
• 110506 Spaghetti, Whole Gra

State Processed Products

• Schwan’s – Cheese Quesadillas (C722), possible issue

Direct Diversion

• Carryover policy

Inven entory tory Managem gemen ent

Inventory Management Option SFA Action Associated Fees Resources Transfer or Donate Inventory

• Locate another SFA

recipient , Child Nutrition Program participant, or charitable organization.

• For SFAs that receive state

delivery, contact MPI and divert order to another SFA, CNP participant, or charitable organization. This option requires at least 2 weeks lead time.

• SFAs using commercial

distribution, contact distributor to divert order to another SFA, CNP participant, or charitable

• rganization.
• Negotiated between

parties.

• DPI administrative,

storage, state delivery, and processing fees will still be deducted from

• riginal recipient’s

NSLP claim.

• Transfer Guidance.
• Handling Charge Per

Case SY 2020-21.

• For state deliveries,

contact MPI.

• For commercial

distribution, contact commercial distributor.

Note: SFAs cannot charge for the entitlement value or make profit on the transfer of USDA Foods.

9/1/2020 3

WI WI USD SDA Foods Trans ansfer fer Do Docume mentatio tation Form rm

NEW!

• One option to keep record of transfer in case of audit
• Guides communication of product donation and/or transfer
• Do not send form to DPI; keep for your records

Inven entory tory Transfer er Case S e Stud tudy

Storage limitations at Apple School Apple School wants to donate entire month of USDA Foods delivery to non- profit (DPI will not credit entitlement or handling fees) Apple School contacts area non- profits asking if they want a donation Apple School communicates with non-profit about product(s), delivery, and fees Apple School emails MPI (State delivery) to ask about re-routing delivery MPI modified delivery location to non-profit’s commercial distributor; who will later deliver to non-profit Apple School and non-profit document transfer

What other options did Apple school have throughout the process to manage inventory?

Apple School can:

• Negotiate recovery of handling fees with non-

profit (Admin, Storage, Delivery, Processing)

*cannot charge for the entitlement value or make profit on the transfer

• Store food offsite at private storage facility
• Delay delivery of product by opening account at

CSW

• Modify menus and food prep to accommodate

USDA Foods

Transfer er Do Documen menta tatio tion

What would the transfer documentation form look like for this case study?

9/1/2020 4

Googl gle e Curren rrents ts Netw etworkin rking g

• SNT is considering the use of Google Currents (aka

Google Communities) as a school networking platform

• working out logistics
• WI USDA Foods will likely be a subcategory under the

SNT page

Open pen Dis Discussio ion

• Final questions?
• Next call is Wednesday, October 7
• Considering a November call…stay tuned!

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• f hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program

information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. This institution is an equal opportunity provider.