4 JROTC LOGISTICS LOGISTICS RESPONSIBILITIES DUTIES & - PowerPoint PPT Presentation

4 JROTC LOGISTICS LOGISTICS RESPONSIBILITIES DUTIES & ACCOUNTABILTY Military Property Specialist

4 JROTC LOGISTICS AGENDA • RESPONSIBILITIES • PROPERTY ACCOUNTABILITY • FLIPLS • TURN INS • FEDMALL

4 JROTC LOGISTICS Consolidated Installation Property Book (CIPB) Responsibility • JROTC property book managed • Support Installation Property Book Office (SIPBO) • Educational institution hosting JROTC will establish property accountability. • Appoints Military Property Specialist (MPS) to be responsible and accountable for the unit’s property • Sends copy of appointment memo to Bde • HOEI is ultimately responsible for all assigned government property. 3

4 JROTC LOGISTICS Military Property Specialist Responsibility • Appointment memorandum statement for Military Property Specialist (MPS) acceptance of responsibility and accountability for military property, File statements in front of PB • Establish/maintain records to identify, acquire, account for, control, store, and properly turning in material authorized to conduct the mission of the school 4

4 JROTC LOGISTICS SUMMARY • Accountability— • Consolidated Property Book • Manual Property Book Accountability/Automation • Appoints Military Property Specialist (MPS) • Military Specialist Property Book Responsibility 5

4 JROTC LOGISTICS Military Property Specialist

4 JROTC LOGISTICS Informal Property Accounting • Categories of Informal Property:  Cadet clothing  OCIE • Cadet clothing records (JUMS Clothing Record )  Accounting record for cadet clothing and OCIE • Disposal of cadet clothing may be done locally (use DA Form 3161, 2765-1, 1348 and verify under “2 man rule”, per CCR 700- 1) • Dispose of OCIE (use same method for some items; others turn- in IAW Cadet Command G-4/Support Installation procedure)

4 JROTC LOGISTICS Hand Receipt Procedures • Da Form 3161 (Lateral Transfers and 30 day HR) or Da Form 2062 (Permanent HR) are required whenever Property Book or durable items are issued. • You Can find these forms on the following link: https://armypubs.army.mil/ProductMaps/PubForm/DAForm.aspx SIGNATURE OF THE PERSON ON THE HAND RECEIPT ESTABLISHES DIRECT RESPONSIBILITY

LATER TRANSFER EXAMPLE FROM ONE SCHOOL TO 4 ANOTHER SIGN SIGN HERE HERE

4 ISSUEING UNIFORMS OR EQUIPMENT TO CADET CADET PRINT SIGN DATE

Initiate FLIPL Process 4 I. An individual does not admit liability or offer to reimburse for loss II. Change of Primary Hand Receipt Holders ; resulting in loss of property III. Loss property value exceeds individual monthly base pay IV. Loss or destruction of controlled inventory item (15-6 investigation) Annotated in “Block 3” on DD Form 200 V. Loss is a recoverable item with code of “D,F,H,or L” VI. Other circumstances outlined in AR 735-5, Para 13-3

Initiate FLIPL Process 4 • Starts with the discovery of loss (day1) • Preliminary search for the missing item(s) • Identification of the loss, damaged, destroyed or theft of item(s) using Army portion of FEDLOG • Gather dates and circumstances, these should be exhibits! Sworn statements, Copy of last sign hand receipt, Letter of lateness if over the 15 day mark, pictures of equipment if a serial number is being changed, police reports for stolen equipment etc.… • Prepare DD Form 200 blocks 1, and 3 thru12 • Complete the narrative portion •Provide the investigation of property loss to the Brigade HQ’s JROTC

4 Initiate FLIPL Process 6 Initiate on Conduct a Identify items Gather dates, discovery of preliminary thru FEDLOG situation of loss/damage/ search for or Hand loss, damage, destruction of missing receipt destruction property item(s) Obtain an Obtain investigation document Submit to Prepare number from voucher/ appointing DD Form 200/ your Brigade number from authority DA Form 7531 S4/Maintains accountable within 15 days FLIPL Register PBO DA Form 1659 Initiation process must be completed within 15 days of discovery of loss 13

4 FLIPL

4 PORTION 1-9 DATE YOU CREATED THE BRIGADE WITH ISSUE THIS NUMBER DATE YOU INVENTORIED AND FOUND FLIPL ITEM MISSING NOMECLATURE SHOWN ON PB LIN/NSN COST FROM HR You will write exactly what you know or understand happened to this item. Who was involved, What happened to the item, Where was the item last located or who was signed for it last, When did you find it missing. Insert dates, names and anything that can build your case.

4 Continuation to FLIPL Describe how you can keep better accountability or prevent the incident from happening again. CONTACT AI NAME GOES HERE High school Name Address WHAT DO YOU RECOMMEND HAPPEN? SAI NAME GOES HERE CONTACT High school Name Address

4 CONTINUATION FLIPL PLEASE SUBMIT ANY DOCUMENTS THAT SUPPORT YOUR FLIPL SUCH AS: 2016 HAND RECEIPT SIGNED FROM PRIOR YEAR SIGNED DOCUMENTS SHOWING YOU RELEASED RESPONSIBILITY TURN IN DOCUMENT ADDITIONAL DOCUMENT NEEDED: SCHOOLS INSURANCE BOND.

4 HAND RECEIPTS • REQUIREMENTS THAT ARE NEEDED IF THE SAI HAS CHANGED OR THE PRINCIPLE HAS CHANGED.

4 JROTC LOGISTICS HAND RECEIPT DEPARTMENT OF THE ARMY Poplar Bluff High School Army Junior Reserve Officers’ Training Corps 3209 Oak Grove Rd, Poplar Bluff, MO 63901 Phone (573)-785-6471 Ext 132 ATCC-CCJ-PBHS 9 DECEMBER 2016 MEMORANDUM FOR THE RECORD SUBJECT: 100 % Inventory Results 1. References. a. AR 710-2, Supply Policy Below the National Level b. DA PAM 710-2-1, Using Unit Supply System (Manual Procedures) 2. During the 100% inventory there were no discrepancies and all the assigned property has been inventoried and is 100% accounted for. 3. Point of contact is the undersigned at (573) 785-6471 ext 132 , email jrotc241192@gmail.com GREGORY C CRITES MAJ (Ret.) 19 PHRH

4 JROTC LOGISTICS HAND RECEIPT Date 01SEP2016 MEMORANDUM FOR USACC, G4, PROPERTY BOOK OFFICE, FT. Knox, KY SUBJECT : Discrepancy Memorandum for Record 1. The following discrepancies were found while conducting 100% inventory: Discrepancy 1: a. LIN: 60002N b. NSN: 1005-01-C11-4951 c. Nomenclature: Rifle Air, 5.5 to 8.0 lbs .177 Cal (4.5MM) d. Discrepancy: Incorrect serial number. Serial number on hand receipt is 090908915; serial number on actual rifle is 090908916 e. Action taken to correct discrepancy: DA 4949 Administrative Adjustment Report along with picture of data plate on rifle (showing the correct serial number) is attached for PBO approval and processing. Discrepancy 2: a. LIN: 60002N b. NSN: 1005-01-C11-4951 c. Nomenclature: Rifle Air, 5.5 to 8.0 lbs .177 Cal (4.5MM) d. Discrepancy: Missing two rifles; Serial numbers 654321; 123456 were discovered missing while conducting 100% inventory. e. Action taken to correct discrepancy: DD 200/ FLIPL (Financial Liability Investigation of Property Loss has been initiated. 2. Point of contact for this memorandum is the undersigned. JANE DOE MSG (Ret) 20 Red Brule JROTC PHRH

4 JROTC LOGISTICS HAND RECEIPT SCHOOL NAME STREET ADDRESS CITY, STATE, ZIP CODE MEMORANDUM FOR RECORD DATE: 17 MAY 2016 SUBJECT: Delegation of Authority 1. At this time I do NOT elect to designate a representative to request or receive equipment or documentation from the Cadet Command Property Book Office, Fort Knox, KY. 2. I fully understand that I will be the ONLY individual authorized to request and receive equipment from Cadet Command Property Book Office as well as turn- in/pick-up documentation. 3. I am aware that If I decide to delegate this authority that I can submit a DA 1687 to Cadet Command Property Book Office which would override this memorandum. 4. POC is the undersigned which can be reached at phone 123-456-7890; e-mail address LTC (R) Doe, John D. (UIC) 21 ___________________________________________________________________ PRINT NAME/HR NUMBER (UIC) SIGNATURE

4 JROTC LOGISTICS HAND RECEIPT REPLY ATTENTIO TO N OF YOUR OFFICE SYMBOL DATE MEMORANDUM SUBJECT: Additional Duty Appointment - Primary Hand Receipt Holder (PHRH) for (YOUR UIC) 1. Effective DATE , NAME OF PHRH, YOUR SCHOOL, is appointed as the Primary Hand Receipt Holder for YOUR UIC. 2. Authority: AR 710-2, AR 735-5, and DA PAM 710-2-1. 3. Purpose: Assume/maintain accountability for the use, care and safeguarding of all government property issued to unit concerned. 4. Period: Until officially relieved or released from duty. 5. Special Instructions: Conduct 100% inventory prior to signing for hand receipt and as directed by the Property Book Officer. HS PRINCIPAL SIGNATURE BLOCK SIGNED BY HIGH SCHOOL PRINCIPAL 22

4 JROTC LOGISTICS HAND RECIPT SUMMARY • Accountability— • Consolidated Property Book • Manual Property Book Accountability/Automation • Appoints Military Property Specialist (MPS) • Military Specialist Property Book Responsibility • FLIPL 23

4 TURN IN PROCEDURES • U.S. government property has to be disposed of in a certain way. This section will provide detailed information on how to turn in JROTC property.