2020 CSIU SIS User Meeting Interoperability Breakout Session Agenda - - PDF document

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2020 CSIU SIS User Meeting Interoperability Breakout Session Agenda - - PDF document

Oct 15, 2023 308 likes •481 views

2/7/2020 2020 CSIU SIS User Meeting Interoperability Breakout Session Agenda Introduction Exporting Data - Zaps and APIs Custom Zap Wizard Importing Data - Profiles and APIs New Student & Staff Information Import Tool

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2/7/2020 1

2020 CSIU SIS User Meeting Interoperability Breakout Session Agenda

  • Introduction
  • Exporting Data - Zaps and APIs
  • Custom Zap Wizard
  • Importing Data - Profiles and APIs
  • New Student & Staff Information Import Tool
  • Learning Tools Interoperability V 1.1
  • Updating Data - Rules
  • Questions
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Introduction Interoperability Lingo

  • Zaps – Automated file transfer to/from third-party

application

  • eSchoolData term for an automatic way to share CSV files
  • API – Application Programming Interface
  • Automated way of immediately sharing information between

software

  • API is always listening for requests and will respond with data
  • Profiles – Data mapping for importing back into SIS
  • Grades, Bus Info, Meal Status, etc.
  • Can be automated using Zaps
  • Rules - Guidelines for mass updating data in the SIS
  • Can be automated using Zaps
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FTP Server

Zap Process

SIS Third Party Application

API Process

Data SIS API Third Party Application

GET GET Re Resp sponse

  • nse

PUT PUT

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Considerations and Limitations

  • Zaps/APIs are standard – no customizations
  • Must be implemented in summer to use grading imports
  • Best to coordinate with CSIU support staff, pre-schedule if you can
  • Not all third-party apps have a Zap/API
  • It takes time for the companies to establish a relationship, spec out the process, develop, test,

and implement

  • Zaps only update data as frequently as you schedule them
  • Is overnight acceptable?
  • Data problems and unforeseen data variations will sometimes cause issues
  • Zap/API success also depends on a good third-party vendor
  • Third-party support is sometimes sketchy

Exporting Data - Zaps and APIs

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Available Zaps

  • Achieve 3000
  • Apple School Manager
  • Canvas
  • Castle Learning
  • ClassFlow
  • ClassLink
  • Clever
  • Destiny
  • Ellevation
  • FitnessGram
  • Frontline Special Ed & Interventions
  • Google Classroom – waiting for OneRoster version 1.1 from

Google

  • Hero
  • Houghton Mifflin Harcourt (ThinkCentral, Holt McDougal

Online, and Ed: Your Friend in Learning)

  • i-Ready
  • Illuminate Education
  • K12 Alerts
  • Kickboard
  • LinkIt!
  • Literably
  • Little SIS for Classroom
  • Microsoft Classroom/Office 365
  • Naviance
  • Nutrikids
  • NWEA
  • One to One Plus
  • OneRoster
  • PCS Revenue Control Systems
  • PDE Early Warning System
  • Pearson EasyBridge
  • Remind
  • RightPath by Right Reason Technologies (RRT)
  • School Messenger
  • Schoology
  • SNAP Health Center
  • STAR Renaissance Learning
  • Study Island
  • Transfinder
  • VersaTrans
  • Xello (formerly known as ”Career Cruising”)

Available APIs

  • Alpine Achievement
  • BARS
  • Blackboard - Engage (formerly Edline), Mass Notifications (formerly

Blackboard Connect), Mobile Communications App (formerly ParentLink), and Blackboard Web Community Manager

  • BusBoss
  • eDoctrina
  • EdVistas - Datamate and StaffTrac
  • Microsoft Office 365 Classroom SDS One Note
  • One Roster
  • Parent Square
  • Renaissance Place
  • ScholarChip
  • Tardy Calculator
  • Tools4ever
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Popular Zaps and APIs in PA

  • Popular Zaps in PA:
  • Destiny
  • School Messenger
  • Schoology
  • Clever
  • OneRoster
  • Popular APIs in PA:
  • Blackboard
  • OneRoster

Multi-Use Zaps and APIs

  • OneRoster Zap and API
  • Standard created by IMS Global Learning Consortium
  • Used for rostering third-party applications directly with vendors
  • Microsoft Classroom
  • HMH ThinkCentral
  • Any third-party application that supports OneRoster v1.1
  • Clever Zap
  • Used for rostering third-party applications through Clever
  • Navigate
  • Sangha
  • SchoolRush
  • eSD Custom Zap
  • Build your own vendor-specific extracts to match vendor specs
  • Other Zaps may also work with your vendor
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Custom Zap Wizard

  • Configure custom zap outputs to meet district-specific integration needs

Custom Zap Wizard

  • Select and map fields in SIS to your file format
  • School Information
  • Staff Information
  • Student Information
  • Class Information
  • Class Roster (Students)
  • Class Roster (Teachers)
  • Student Enrollment
  • Guardian Information
  • After installing from Marketplace, create and schedule Zap
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Zap Setup

  • Configure Server
  • Obtain necessary credential information from vendor
  • Define Storage folder on server for data export
  • Install Zap from Marketplace
  • Create Data Export Zap
  • Apply filters
  • Schedule run frequency

API Setup

  • Configure Vendor
  • Select API Resource Permissions needed by vendor
  • Provide Vendor with URL, Client ID, and Client Secret
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Zap and API Tips for Exporting

  • Zaps
  • Test Server credentials provided by vendor using Filezilla or WinSCP
  • Enter an Email Address on the Notifications tab to be notified when the Zap is

successful or fails

  • Use the Run Locally (Download Result) Action to view files
  • Select the History Action to review error messages
  • APIs
  • Use the API Explorer from the Action drop-down to review data

Importing Data - Profiles and APIs

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Types of Profile and API Imports

  • Photos
  • Locker information
  • Meal Eligibility Statuses
  • Student Bus information
  • New Student & Staff Information Import Tool - Replaced Client Import Tool
  • Assignments and Grades from Teacher Gradebooks, like Schoology
  • Status of APIs (Google Classroom, Microsoft, new LTI API)

Student & Staff Information Import Tool

  • Data able to be imported:
  • Student First Name
  • Student Middle Name
  • Student Last Name
  • Student Nickname
  • Student State ID
  • Student Social Security
  • Student Gender
  • Student Enrolled Date
  • Student Anticipated Enrolled Date
  • Student Date of Birth
  • Student Birth City
  • Student Multiple Births
  • Student Email or Staff Email
  • Student Date Enter 9th Grade
  • Student Ethnicity
  • Student Dominant Language
  • Student Birth Country
  • Student Advisor
  • Student Counselor
  • Student Cohort
  • Student Homeroom
  • Student Home School ID
  • Student BOCES ID
  • Student Lunch ID
  • Student Library ID
  • Student Pre-Registration Flag
  • Student Projected Graduation Year
  • Student Home District
  • Student Home School
  • Student Hispanic Indicator
  • Student Integration ID or Staff Integration ID
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Moving Data To and From the SIS

  • Microsoft
  • Sync staff, students, classes, and rosters from the SIS using the OneRoster API connecting to

Microsoft Teams SDS (School Directory Sync)

  • Sync assignments and grades to the SIS from One Note via the Microsoft One Note API
  • Teacher sets up class mapping and sync is automatic thereafter
  • Zap for Microsoft Office 365 and Classroom (retired by MS) can still be used to sync data from

the SIS

  • Google Classroom
  • Sync staff, students, classes, and rosters from the SIS using the Google Zap pushing files to

the Google School Directory Sync (SDS) tool installed locally

  • BET

BETA: Sync assignments and grades to the SIS via Google API

  • Teacher sets up class and assignment mapping and initiates sync from Google Classroom as desired
  • Waiting for Google – you are encouraged to contact them

Moving Data To and From the SIS

  • Schoology with Zaps
  • Sync student data from SIS with the Schoology Zap
  • Update SIS Gradebook assignments and grades from Schoology using the Gradebook Profile and a Dataflow Automation

Zap

  • Batch updates done overnight
  • Schoology with APIs (BETA)
  • Sync staff, students, classes, and rosters from the SIS using the OneRoster API
  • Update SIS Gradebook assignments and grades from Schoology using the OneRoster API
  • Waiting for Schoology
  • May only be for Enterprise customers – check with Schoology
  • Teacher sets up class and assignment mapping in Schoology and initiates sync as desired
  • Canvas
  • Sync SIS student data from the SIS using the Canvas Zap
  • Import data into the SIS Gradebook with a Gradebook Profile, automate using a Dataflow Automation Zap
  • Nutrikids
  • Sync student info from the SIS using the Nutrikids Zap
  • Sync Meal Status info from Nutrikids by creating a Nutrikids Profile and a Zap to automate it
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Learning Tools Interoperability (LTI) v1.1

  • Teachers link Assignments to

Assessments in other software

  • Students launch and complete

assessment from Student Portal

  • Score automatically syncs with

Gradebook

  • Currently working with Illuminate

products

  • Use with any product that

supports LTI v1.1

  • Still need Zaps/APIs to manage

rostering

Profile Setup

  • Select appropriate Entity Type
  • Obtain necessary credential information from vendor
  • Define Data Transfer
  • Interactive for running process manually
  • Remote Server for use with the Dataflow Automation Zap to automate
  • Provide file template
  • Formats: Text file (.txt), CSV file (.csv), or Excel file (.xls, .xlsx)
  • Map the data fields
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Profile and API Tips for Importing

  • Initially set up Remote Server Data Transfer Type Profiles as Interactive ones

so you can establish Field Mapping

  • Be aware of warnings that may appear at bottom of Data Format tab of

Profiles indicating missing fields that are required

Updating Data - Rules

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2/7/2020 14

Rules

  • Create rules for updating SIS data that previously had to be entered manually
  • Can be automated by creating a Dataflow Rule Zap

Rules - Updating Data

  • Grade Calculations
  • Staff and Student Email Addresses
  • Staff and Student Integration IDs
  • Student Homerooms
  • Student Poverty Flag
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Rules Setup

  • Select appropriate Entity Type
  • Select the appropriate School
  • Select Update Option - Overwrite or Skip
  • Define Rule Specific Settings

Rules Setup

  • Rule Specific Settings
  • Grade Calculation - Select Event: Marking Period or Final Course Grade
  • Student Homeroom - Select Semester, Day, Period (similar to settings on Mass Student

Information Update)

  • Student Poverty Flag - No Specific options, but currently will only add the Economically

Disadvantaged (POV) Student Status record for students with a Meal Eligibility Status

  • f Direct Certification (5187)
  • All others - Add Rules using these Operations: Concatenate, Left, Left Trim, Literal,

Replace, Right, Right Trim, and Substring

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Rules Tips

  • Use the Replace Operation to remove hyphens and apostrophes when

including a first or last name in a Student or Staff Email Address Rule

  • Use the Simulate Rule option to “try out” the rule without actually updating

data

  • Review Log after selecting Simulate Rule or Run Rule to review changes -

Export to Excel to filter results

  • Use the Rollback feature to “undo” changes after the Run Rule option has

been selected and errors are identified

Questions?