2020-21 School Reopening Drafts Plans for the Richmond City School - - PowerPoint PPT Presentation

Richmond Public Schools | 301 North 9th Street | Richmond, VA | www.rvaschools.net

2020-21 School Reopening

Drafts Plans for the Richmond City School Board

Presented by: Jason Kamras, Superintendent Venue: Richmond City School Board Meeting Date: July 9, 2020

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

2

Guiding Principles

Richmond Public Schools | July 9, 2020

Equity

• We strive to ensure that the students who need the most receive the most.

Empathy

• We strive to take into consideration everyone’s unique life circumstances during this extraordinary time.

Efficiency

• We strive to create a plan that we can successfully execute given the resources we have.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

3

Reopening Surveys and Task Force

Richmond Public Schools | July 9, 2020

Surveys

• Families: 4,801 respondents (about 20% of families); all schools represented
• Staff: 2,116 respondents (about 70% of school-based employees); all schools represented

Teachers/Support Staff/Community Member Reopening Task Force

• Thank you to everyone who served on the Reopening Task Force! We deeply appreciate your feedback and

insights.

• Members: Andrea Jewett (Director of Education - Richmond Alterative School), Andria Impson (Teacher – Boushall), Angela Dews (Teacher

– Armstrong), Anith Stith (Teacher – Armstrong), Charlotte Hayer (Teacher - Richmond Community), Cierra Sowers (Teacher – Boushall), Coretta (Cory) Adkins (Teacher – Reid), Dearsley Vernon (Community Member - Communities in Schools), Dianne Callender (Social Worker - Richmond Alternative School), Elizabeth Jorgensen-Best (Teacher - Westover Hills), Elizabeth Wait (Teacher – Armstrong), Gustavo Angeles (Community Member - Sacred Heart Center), James Pickren (Parent), James Wagner (Teacher - Richmond Community), Jason Roberts (Teacher – Woodville), K. Richardson (Teacher – Obama), Kai Banks (Parent), (Kathryn) Margi Roseberry (Teacher – Fisher), Katina Harris (Teacher – Boushall), Kelly Cannon (Parent), Keri Treadway (Teacher – Fox), Ketia Singleton (Teacher – Cary), Kristi Remkus (Parent), Laura White (Teacher – Westover Hills), Leigh Young (Teacher – Mumford and Cary), Luis Luna (Teacher – Huguenot), Margo Buchanan (Community Member - SCAN), Marybeth Ryan (Teacher – Woodville), Meghan McPherson (Teacher – Boushall), Monique Emde (Parent), Natasha Thomas (Teacher – Southampton), Nicole Glover (Teacher – Huguenot), Phillip Moorhouse (Teacher – Armstrong), Ralph Stuckey (Community Member - Richmond Redevelopment and Housing Authority), Ramah Johnson (Counselor – TJHS), Robin Majer (Teacher – Cary), Rosemary Hardwich (Teacher – Mary Scott and Holton), Sarah Kindig (Parent), Tiana Addai-Mensah (Teacher – Miles Jones), Tichi Eppes (Community Member), Tiffany Floyd (Teacher – Blackwell, Carver and Fox), Timmy Nguyen (Community Member), Zelma Lee (Staff Member – Redd)

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

4

Section I

Richmond Public Schools | July 9, 2020

Health and Safety

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

5

Health and Safety

Richmond Public Schools | July 9, 2020

Daily Screening Each day, all students, staff, and visitors will engage in two screenings:

• Before leaving home, all staff and students will answer the CDC screening questions about how they feel vis-à-vis

possible COVID-19 symptoms to determine if they should stay home. RPS will conduct a comprehensive awareness campaign about the key questions in the self-screening.

• Once at school, all staff, students, and visitors will receive a temperature check via a walk-through temperature

scanner that can accurately scan up to 70 individuals per minute (per the CDC, the fever threshold is 100.4). Two staff will monitor each scanner to ensure all individuals are properly scanned. Adults will need to immediately go home and contact their medical provider. Similarly, schools will immediately contact the parents/caregivers of students who register temperatures above 100.4 so that they can be picked up.

• Cost: $180K (60 scanners at $3,000/scanner; larger schools would receive two scanners).

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

6

Health and Safety

Richmond Public Schools | July 9, 2020

Masks Each day, all students, staff, and visitors will be required to wear a face covering while in an RPS building (school or central office).

• All students, staff, and visitors will be required to wear a face covering at all times (including on the bus), except for

certain medically fragile students for whom wearing masks may not be appropriate. Families who do not want their children to wear masks will be required to choose the all virtual path for their children. Similarly, staff who are unable to wear masks due to health conditions will be required to work remotely.

• Students, staff, and visitors will be encouraged to bring their own masks when they come to a school building. But

RPS will provide a face covering to anyone who does not have one when they arrive, no questions asked.

• RPS will provide N95 masks for all nurses. RPS will also provide clear masks for unique educational circumstances

when seeing one’s mouth is critical (for example, for speech pathologists, for students with hearing loss, or for teachers during phonics instruction).

• Cost: $216K ($66K for 30,000 cloth masks at $2.20/mask; $50K for 100,000 disposable masks at $0.50/mask;

$100,000 for clear masks, as needed)

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

7

Health and Safety

Richmond Public Schools | July 9, 2020

Physical Distancing All individuals – student to student, student to adult, adult to adult – will be required to maintain at least three feet distance between them at all times. Six feet of distance will be maintained when possible.

• Student desks will be arranged with at least three feet between them.
• To the extent possible, mixing groups of students will be avoided.
• Use of communal spaces (for example, playgrounds) will be staggered to limit the number of students at any one

time.

• All front office reception points (school and central office) will have a Plexiglass shield.
• Cost: $15K (100 reception area Plexiglass dividers at $150/divider).

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

8

Health and Safety

Richmond Public Schools | July 9, 2020

Handwashing & Hand Sanitizing Handwashing remains one of the most important ways to stop the spread of COVID-19.

• Multiple breaks will be built into student schedules for handwashing (using classroom sinks in primary grades and

the bathroom for others).

• The supply of soap and paper towel for classroom and bathroom sinks will be monitored, recorded, and restocked

throughout the day.

• All classrooms and common areas (for example, library, office, entry space) will have a wall mounted hand sanitizing

station.

• Cost: $1.15M ($600K for additional contracted custodial staff to focus exclusively on maintaining bathroom

supplies and functionality; $150K for 2,500 wall-mounted hand sanitizer stations at $60/station; $400K for 2,500 gallons of hand sanitizer).

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

9

Health and Safety

Richmond Public Schools | July 9, 2020

Facilities While the science indicates that the risk of surface transmission is low, RPS will take a number of steps to ensure that

• ur buildings are clean and disinfected at all times.
• All RPS buildings will be deep cleaned over the summer. In addition, all RPS bathroom sinks, soap dispensers, and

paper towel dispensers will be fully functional and fully stocked for the start of school and through the year. This work has already started.

• Custodians will have clear protocols for daily classroom cleaning. Completion of these protocols will be

documented and posted for students, families, and staff.

• Teachers will receive cleaning supplies for cleaning high-touch surfaces during the day, as necessary.
• Classrooms with limited ventilation will receive portable air filtration systems.
• All water fountains will be shut off. Students will use hydration stations to fill water bottles and/or cups.
• Cost: $2.175M ($1.5 million for summer deep cleaning; $500K for classroom cleaning supplies; $75K for 500

portable air filtration systems at $125/system; $100K for 25,000 hydration station cups at $0.03/cup for 180 days).

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

10

Health and Safety

Richmond Public Schools | July 9, 2020

Nursing Staff Every RPS school will have a licensed nurse on staff. Some schools, based on size, may have multiple staff.

• The Administration is proposing to add 6 full-time nursing positions to ensure a minimum of one per school.
• Nursing staff will be paid to return to work one week prior to the return of staff and students for additional training

related to COVID-19.

• All nursing suites will be fully stocked prior to the return of staff and students and will be maintained throughout the

year.

• We will be designating a “quarantine space” in each school for any student or staff who exhibits COVID-19

symptoms during the school day.

• Cost: $1M ($550K for 6 additional nursing positions; $50,000 for nursing sub budget, $100,000 for one week of

additional training, $300K for nursing suite supplies).

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

11

Health and Safety

Richmond Public Schools | July 9, 2020

Communications RPS will work to ensure accurate, science-based messaging about COVID-19 is shared with the community.

• Posters (in English, Spanish, and other languages, where applicable) will be hung throughout buildings to share

general information about COVID-19, as well as the importance of hand washing, physical distancing, mask wearing, etc. Videos on these same topics (in English, Spanish, and other languages, where applicable) will be shared via rvaschools.net, RPS Direct, and social media.

• Final reopening plans and protocols will be shared (in English, Spanish, and other languages, where applicable) vis

the RPS website, Parent Link calls, physical letters home, RPS Direct, all RPS social media accounts, and through radio, TV, and print media interviews.

• Cost: $250K ($5K per school for posters and other signage)

Protocols We are in the process of developing protocols for student attendance, staff sick leave (including access to new federal leave), return-to-work and return-to-school, limiting non-essential visitors, and accountability.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

12

Section II

Richmond Public Schools | July 9, 2020

Academic Plans (A and B)

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

13

Plan A – Overview

Richmond Public Schools | July 9, 2020

Survey Data

• Plan A is based on six feet of social distancing, which necessitates a staggered student schedule. Among the four

schedules included in our reopening surveys, Schedule 2 (alternating days) was the most highly rated among families and staff.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

14

Plan A – Overview

Richmond Public Schools | July 9, 2020

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

15

Plan A – Overview

Richmond Public Schools | July 9, 2020

• Plan A also includes a fully virtual option, as a significant percentage of families indicated a desire for such a path.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

16

Plan A – Overview

Richmond Public Schools | July 9, 2020

Monday Tuesday Wednesday Thursday Friday

Full Virtual Path Student Group 1 Hybrid Path Student Group 2 Student Group 3 Full In-Person Equity Path for Select Students Student Group 4

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

17

Plan A – Overview

Richmond Public Schools | July 9, 2020

Full Virtual Path

• This path would be available to any family, K-12. It would not be available to Pre-K students, as full virtual is not

developmentally appropriate for such young learners. Virtual instruction would largely consist of live teaching, supplemented by pre-recorded materials and the use of online platforms such as Flocabulary, Reflex Math, iReady, and Edgenuity. Hybrid Path

• This path would be available to any family, K-12. Families who choose this path would be split into two groups to

ensure a roughly even number of students in each group per school. One group would have virtual instruction on M/W/F and in-person instruction on T/Th. The other group would have virtual instruction on M/T/Th and in-person instruction on W/F. Monday was selected as the virtual day for both groups given the high number of holidays and teacher workdays scheduled then. Full In-Person Equity Path for Select Students

• This path – five days of in-person instruction each week – would be available to students with the greatest need:

those with intensive IEPs, very low English language acquisition, and all Pre-K students. Families of these students would decide whether they want to access the full-time in-person path or choose another one.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

18

Plan B - Overview

Richmond Public Schools | July 9, 2020

Monday Tuesday Wednesday Thursday Friday

Full Virtual Path Student Group 1 Full In-Person Path Student Group 2 Impact of Recent Shift in VDH/VDOE Guidance

• As a result of the VDH/VDOE now indicating that three feet of physical distancing is acceptable if everyone is

wearing a mask, we were able to craft Plan B, which does away with the hybrid path from Plan A (initially created to allow six feet of social distancing), and offers a full virtual path and a full in-person path.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

19

Plan B – Overview

Richmond Public Schools | July 9, 2020

Full Virtual Path

• This path would be available to any family, K-12. It would not be available to Pre-K students, as full virtual is not

developmentally appropriate for such young learners. Virtual instruction would largely consist of live teaching, supplemented by pre-recorded materials and the use of online platforms such as Flocabulary, Reflex Math, iReady, and Edgenuity. Full In-Person

• This path – five days of in-person instruction each week – would be available to any families who wanted it. If more

families wanted this path than physical distancing would allow, we would prioritize the highest-need students (for example, those with IEPs, English Learners, etc.).

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

20

Virtual Instruction Terminology

Richmond Public Schools | July 9, 2020

“Live”

• In the virtual setting, we use the term “live” to indicate when a teacher is working with students in real-time through

an application like Google Meet. “Playlist”

• In the virtual setting, we use the term “playlist” to indicate when a student is working independently on

instructional content assigned by their teacher. A playlist would typically include a pre-recorded instructional video followed by practice via instructional applications like i-Ready, Reflex Math, Flocabulary, Gizmos, or Edgenuity. This is akin to RPS@Home, but would be combined with a teacher of record who provides feedback, grades assignments, and so on.

• Cost: $700K ($500K for teacher stipends to create playlist content; $200K for web support to host/manage the

playlist online).

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

21

Virtual Instruction Terminology

Richmond Public Schools | July 9, 2020

“Blended” In the virtual setting, we use the term “blended” to indicate a combination of “live” and “playlist” instruction. Here’s an elementary math example of “blended” instruction:

• Students log onto Google Classroom, open the Google Meet link, and listen to a LIVE introduction of the lesson

from their teacher.

• To further student understanding, the teacher then cues up a pre-recorded instructional video from a PLAYLIST.
• After the video, the teacher leads the class LIVE through guided practice, with students responding over the

computer, orally or in writing.

• Students then do small group independent rotations as part of a PLAYLIST.
• Finally, the lessons concludes a LIVE whole-group review and discussion.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

22

Sample Full Virtual Schedule for ES Student (for Plans A & B)

Richmond Public Schools | July 9, 2020

Time Activity

8:30 am – 8:45 am Morning Meeting to build community, review schedule for day, etc. (LIVE) 8:45 am – 10:30 am ELA Instruction (BLENDED) 10:30 am – 11:00 am Physical Education/Movement Break (PLAYLIST) 11:00 am – 12:15 pm Math Instruction (BLENDED) 12:15 pm – 1:00 pm Lunch Break for both teacher and students 1:00 pm – 2:00 pm Alternating Social Science/Science Instruction (PLAYLIST) OR Small Group Academic Intervention (LIVE) 2:00 pm – 3:00 pm Alternating Social Science/Science Instruction (PLAYLIST) OR Small Group Academic Intervention (LIVE) 3:00 pm – 3:15 pm Afternoon Meeting to build community, call attention to homework, etc. (LIVE)

• We are still exploring how to approach specials such as art, music, etc. In addition, we are working with a variety of community arts
• rganizations to support re-opening efforts and to provide students with a variety of enrichment opportunities. Partners include: SPARC,

Richmond Ballet, Richmond Symphony, RPAA, Cultural Arts Center at Glen Allen, VA Repertory Theatre, Art 180, Visual Arts Center of Richmond, Cadence Theatre Company, Partners in the Arts, and Studio Two Three.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

23

Sample Full Virtual Schedule for MS Student (for Plans A & B)

Richmond Public Schools | July 9, 2020

Time Activity

8:00 am – 8:15 am Homeroom Morning Community Circle using restorative practices (LIVE) 8:15 am – 9:15 am English (BLENDED) 9:15 am – 9:20 am ”Passing Period” to switch to link for next class / Brain Break 9:20 am – 10:20 am Math (BLENDED) 10:20 am – 10:25 am ”Passing Period” to switch to link for next class / Brain Break 10:25 am – 11:25 am Science (BLENDED) 11:25 am – 12:00 pm ”Passing Period” to switch to link for next class / Brain Break 12:00 pm – 1:00 pm History (BLENDED) 1:00 pm – 1:05 pm ”Passing Period” to switch to link for next class / Brain Break 1:05 pm – 2:05 pm Elective (BLENDED) 2:05 pm – 2:10 pm ”Passing Period” to switch to link for next class / Brain Break 2:10 pm – 3:10 pm Elective (BLENDED) 3:10 – 3:30 pm Homeroom Afternoon Community Circle using restorative practices (LIVE)

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

24

Sample Full Virtual Schedule for HS Student (for Plans A & B)

Richmond Public Schools | July 9, 2020

Time Activity

8:00 am – 8:15 am Homeroom Morning Community Circle using restorative practices (LIVE) 8:15 am – 9:45 am English (BLENDED) 9:45 am – 10:00 am ”Passing Period” to switch to link for next class / Brain Break 10:00 am – 11:30 am Math (BLENDED) 11:30 am – 12:00 pm Lunch (for both teacher and students) 12:00 pm – 1:30 pm History (BLENDED) 1:30 pm – 1:45 pm ”Passing Period” to switch to link for next class / Brain Break 1:45 pm – 3:15 pm Science (BLENDED) 3:15 – 3:30 pm Homeroom Afternoon Community Circle using restorative practices (LIVE)

• This model assumes a “4x4” semester block, which would enable students to take four courses per semester, for a total of 8 courses for the

year.

• Certain RTC courses would not be available in a Full Virtual model due to practicum requirements. Also, in Plan A, students who opt for the

hybrid path and who want to take RTC courses would spend the entirety of their in-person day at RTC to reduce transportation complexity. They would take self-paced core content classes at RTC.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

25

Sample Hybrid Schedule for ES Student (for Plan A Only)

Richmond Public Schools | July 9, 2020

Time Activity

8:30 am – 8:45 am Breakfast (in classroom ) & Morning Meeting to build community, review schedule for day, etc. 8:45 am – 10:30 am English Language Arts 10:30 am – 11:00 am Physical Education / Specials 11:00 am – 12:15 pm Math 12:15 pm – 12:45 pm Lunch (in classroom) 1:00 pm – 1:45 pm Social Science/History and Science (Alternating Weeks) 1:45pm- 2:30pm Small Group Instruction/Intervention alternating with SEL Lessons (Counselors) 2:30pm-3:15pm Small Group Instruction/Intervention alternating with SEL Lessons (Counselors)

In-Person Day

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

26

Sample Hybrid Schedule for ES Student (for Plan A Only)

Richmond Public Schools | July 9, 2020

Time Activity

8:30 am – 8:45 am Morning Meeting to build community, review schedule for day, etc. (LIVE) 8:45 am – 10:30 am ELA Instruction (PLAYLIST) 10:30 am – 11:00 am Physical Education/Brain Break 11:00 am – 12:15 pm Math Instruction (PLAYLIST) 12:15 pm – 12:45 pm Lunch Break 12:45 pm – 1:30 pm SEL Lesson (LIVE) with Counselor / Social Worker OR Small Group Instruction/Intervention 1:30 pm – 2:15 pm SEL Lesson (LIVE) with Counselor / Social Worker OR Small Group Instruction/Intervention 2:15 pm – 3:00 pm Alternating Social Science/Science Instruction (PLAYLIST)

Virtual Day

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

27

Sample Hybrid Schedule for MS Student (for Plan A Only)

Richmond Public Schools | July 9, 2020

In-Person Day Time Activity

8:00 am – 8:15 am Morning Meeting in homeroom to build community, review schedule for day, etc. 8:15 am – 9:45 am Course 1: English Language Arts & Reading (with Personalized Learning Time/Intervention) (Teacher Transitions to class/not students) 9:50 am – 11:20 am Course 2: Math (with Personalized Learning Time/Intervention) (Teacher Transitions to class/not students) 11:25 am – 11:55 am Lunch 12:00 pm – 1:30 pm Course 3: Science (Tuesday) Course 4: Social Science/History (Thursday) 1:35 pm – 3:05 pm Course 5: Elective 1 (Tuesday) Course 6: Elective 2 (Thursday) 3:05 pm Dismissal

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

28

Sample Hybrid Schedule for MS Student (for Plan A Only)

Richmond Public Schools | July 9, 2020

Virtual Day Time Activity

8:00 am – 8:30 am Morning Meeting to build community, review schedule for day, etc. (LIVE) 8:30 am – 10:00 am English Language Arts (PLAYLIST) 10:05 am – 11:35 am Math (PLAYLIST) 11:35 am – 12:15 pm Lunch 12:15 pm – 1:00 pm Science (PLAYLIST) 1:05 pm – 1:50 pm Social Science/History (PLAYLIST) 1:50 pm – 2:00 pm Brain/Movement Break (PLAYLIST) 2:00 pm – 2:30 pm Elective 1 (PLAYLIST) or Small Group Intervention (LIVE) 2:30 pm – 3:00 pm Elective 2 (PLAYLIST) or Small Group Intervention (LIVE) 3:00 pm Confirm all assignments submitted via Google Classroom

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

29

Sample Hybrid Schedule for HS Student (for Plan A Only)

Richmond Public Schools | July 9, 2020

In-Person Day Time Activity

7:15 am – 7:45 am Breakfast & Morning Meeting in homeroom/advisory to build community, review schedule for day, etc. 7:50 am – 9:30 am Course 1 9:35 am – 11:05 am Course 2 11:05 am – 11:35 am Lunch 11:40 am – 1:10 pm Course 3 1:15 pm – 2:45 pm Course 4 2:45 pm – 4:00 pm Extended day for students needing to complete spring 2020 coursework and/or intervention

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

30

Sample Hybrid Schedule for HS Student (for Plan A Only)

Richmond Public Schools | July 9, 2020

Virtual Day Time Activity

8:00 am – 8:15 am Morning Community Circle in homeroom using restorative practices (LIVE) 8:15 am – 9:30 am Course 1 (PLAYLIST) 9:30 am – 9:35 am “Passing Period” to switch to link for next class 9:35 am – 11:05 am Course 2 (PLAYLIST) 11:05 am – 12:00 pm Lunch 12:00 pm – 1:30 pm Course 3 (PLAYLIST) 1:30 pm – 1:35 pm “Passing Period” to switch to link for next class 1:35 pm – 3:05 pm Course 4 (PLAYLIST) 3:05 pm Confirm all assignments submitted via Google Classrooms 3:15 pm – 4:30 pm Extended virtual day to complete spring 2020 coursework and/or virtual intervention

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

31

Student Accountability and Support

Richmond Public Schools | July 9, 2020

Student Attendance

• Regardless of which plan we ultimately adopt, student attendance would be required, as normal. Attendance for

virtual path students would be recorded each day during the morning meeting via Google Classroom. Assignments/Grades/Credit

• Unlike the approach we took last spring, all students will be expected to completed all assigned work and will

receive formal grades for each marking period. To earn credit for high school courses, students will need to pass their courses, as normal. At-Home Learning Kits

• To support students while learning at home, we will develop resource kits (for example, rulers, graph paper, etc.) for

each students.

• Co

Cost: $500K (25,000 kits at $20/kit).

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

32

Section III

Richmond Public Schools | July 9, 2020

Staffing

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

33

Staffing

Richmond Public Schools | July 9, 2020

Health-Related Option to Work Remotely or In-Person with a Modified Schedule

• We recognize that this is an extraordinarily challenging time not just for our families, but also for our staff, some of

whom have underlying health conditions that make them susceptible to COVID-19 or live with/care for family members in high-risk groups. Given this, we will offer employees the opportunity to work remotely (or in-person but with a modified schedule) for health-related reasons (either their own health or that of any individuals they live with).

• Example of working remotely: a teacher who provides virtual instruction full-time
• Example of working with a modified in-person schedule: a custodian who only works in the evenings or only

works outside

• All staff – whether working in-person or remotely – will have a full tour of duty. Of course, anyone who is ill will be

entitled to use their leave, as appropriate.

• Once the School Board adopts a reopening plan, we will create an electronic process for employees to formally

notify RPS of their need for a health-related exemption from in-person work. As noted above, the exemption could be based on their own health or that of an individual they live with.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

34

Staffing

Richmond Public Schools | July 9, 2020

Training for Virtual Teaching/Service Delivery

• We were pleased to see from our Reopening Survey that nearly 2/3 of our staff indicated that they were

“comfortable” or “very comfortable” using internet video applications.

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

35

Staffing

Richmond Public Schools | July 9, 2020

Training for Virtual Teaching/Service Delivery

• A little over 60% of our staff indicated that half a day or one full day of PD on virtual teaching/service delivery would

be sufficient. The remaining 40% were fairly evenly split between two full days and more than two full days of PD. We will use this data to guide our summer and pre-service training by offering multiple tiers of support.

• Cost: $100K (training on virtual teaching/service delivery)

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

36

Section IV

Richmond Public Schools | July 9, 2020

Other Considerations

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

37

Other Considerations

Richmond Public Schools | July 9, 2020

Social-Emotional Supports

• We recommend expanding out partnership with Child Savers, SCAN, CIS, and RBHA to further support out

students’ social-emotional needs upon returning to school. Specifically, we recommend:

• 3 additional school-based clinicians (ChildSavers)
• 3 trauma-informed educational specialists (SCAN)
• 14 additional CIS coordinators (Communities in Schools)
• 13 Therapeutic Day Treatment Providers and an expansion of our Case Management and Assessment and

Therapy Services to new school sites (RBHA)

• Cost: $2.5 million

Technology

• To aide with the implementation of either plan, it would be helpful to have ALL RPS students using a Chromebook

synched to our “console.” Thus, we recommend purchasing an additional 8,000 devices. In addition, we recommend purchasing 250 laptops for staff members who need devices themselves.

• Cost: $2.65 million ($2.4M for 8,000 Chromebooks at $300/device; $250K for 250 staff laptops at $1,000/device)

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

38

Other Considerations

Richmond Public Schools | July 9, 2020

Transportation

• Our transportation approach is highly contingent upon which reopening plan the Board adopts. We have begun

modeling both to be prepared for implementation.

• Cost: Given that purchasing additional buses is both extremely expensive and takes a great deal of time, we are

recommending that we not attempt to expand the fleet at this time, but rather modify schedules as necessary to accommodate the Board’s selected plan. Food

• To the extent possible, all meals will be eaten in classrooms to avoid congregating large groups of students.
• We will continue to offer meal distribution for families who choose the virtual path (in either reopening plan) and for

the virtual days of the hybrid path. We will develop the details of this process once the Board selects a plan.

• Cost: $1.5M (Though we do not anticipate additional food costs, we incurred approximately $1.5 million in

expenses related to our meal distribution program during the closure, which we will charge against our federal stimulus dollars.)

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

39

Section V

Richmond Public Schools | July 9, 2020

Projected Costs and Revenue Sources

2020 2020-21 21 Sc Scho hool Reo eopeni ening ng: Draft Plans ns for the he Richm hmond nd City Sc Scho hool Board

40

Projected Costs and Revenue Sources

Richmond Public Schools | July 9, 2020

Cost Category Amount

Health and Safety $4,986,000 Academics $1,200,000 Social-Emotional Supports $2,500,000 Staffing $100,000 Technology $2,650,000 Food and Nutrition $1,500,000 Other (books, cots) $250,000 Emergency Reserve $2,000,000 TOTAL $15,186,000

Revenue Source Amount

Federal Stimulus $12,468,000 Potential Reallocation of FY21 Capital Funds $2,000,000 Philanthropy $1,000,000 TOTAL $15,468,000