2019 University of Toronto Governance Elections Information Session - - PDF document

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2019 university of toronto governance elections
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2019 University of Toronto Governance Elections Information Session - - PDF document

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12/3/2018 2019 University of Toronto Governance Elections Information Session Governing Council, Academic Board, and the UTSC Campus Council and its Committees UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

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2019 University of Toronto Governance Elections Information Session

Governing Council, Academic Board, and the UTSC Campus Council and its Committees

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Mandate of the Governing Council The University of Toronto Act defines the system

  • f governance and specifies its powers and duties:

“government, management and control of the University and of the property, revenues, business and affairs thereof are vested in the Governing Council”

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University Decision Making

Administration

Management of the University

Governance

Oversight, advice, and approval of specific matters within delegated authority bounded by the Committee’s Terms of Reference.

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

The Function of University Governance

Approval: specific policies, plans, projects Oversight: reports and monitoring decision making Advice: consultation and input

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UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Unicameral Governance Structure

  • Most Canadian universities are Bi-cameral

(Board of Governors and a Senate)

  • U of T has a single body, Governing Council,

which oversees all aspects of the University

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Governing Council Organizational Chart

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Governing Council

  • The Governing Council was created from the University of Toronto

Act, 1971, and was established in 1972.

  • The Act, is a key document that guides governance and

administration of the University. It outlines the composition of the Governing Council, provides definitions of groups of members of Governing Council, and explains how members should be assigned to seats.

  • The Act outlines the authority and power of the Governing Council,

which includes:

  • Approval
  • Oversight
  • Advice

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Governing Council

25 Internal President (Ex-Officio) 12 Teaching Staff 8 Students 2 Administrative Staff 2 Presidential Appointees 25 External Chancellor (Ex-Officio) 16 Lieutenant-Governor-in-Council (LGIC) 8 Alumni

50 Members

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UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

The UTSC Campus Council

  • Oversight of campus-specific matters;
  • Concerned with matters affecting the

Campus’ objectives and priorities; and

  • Development of long-term and short-

term plans

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

The UTSC Campus Council

28 Members

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11 Community Members 6 Teaching Staff 5 Ex Officio Members 4 Students 2 Administrative staff

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UTSC Academic Affairs Committee

  • Concerned with matters dealing with the

teaching, learning and research functions of the Campus; and

  • Amendments to academic policy and

modifications to existing degree programs.

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

UTSC Academic Affairs Committee

33 Teaching staff 10 Ex officio members 9 Students 3 Community members 2 Administrative staff 2 Librarian staff 2 Presidential Assessors

61 Members

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UTSC Campus Affairs Committee

  • Matters that directly concern the quality of student

and campus life;

  • Monitors, reviews, makes recommendations on

planning issues and priorities for the use of campus resources; and

  • Areas of Responsibility include: capital projects,

campus & student services, co-curricular programs

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

UTSC Campus Affairs Committee

9 Teaching staff 7 Students 6 Ex officio members 4 Administrative staff 4 Community members 3 Presidential assessors 1 Librarian

34 Members

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Expectations and Attributes of Members

KNOWLEDGE OF THE UNIVERSITY

HONESTY INTEGRITY

COMMUNICATE RESPECTFULLY

GOVERNANCE VS

MANAGEMENT FIDUCIARY

RESPONSIBILITY

ADD VALUE CONFIDENTIALITY

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Time Commitment

Approximate annual time commitment: 35-50 hours Orientation 3-4 Hours Meeting Preparation 2 Hours Meeting Time Up to 2 Hours Meetings Per Governance Year 6 per committee Other Duties Varies

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UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Available Seats in the 2019 University Governance Elections

GOVERNING COUNCIL ACADEMIC BOARD UTSC CAMPUS COUNCIL UTSC ACADEMIC AFFAIRS COMMITTEE UTSC CAMPUS AFFAIRS COMMITTEE

Administrative Staff 1 1 Librarians Students 8 Up to 4 7 6 Teaching Staff 1 1 5 2

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Terms of Office

Each term Begins on July 1st Ends one year later on June 30th

*Please note* Terms for Administrative Staff and Teaching Staff = 3 years Terms for Students = 1 year

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Student Eligibility

 Be a Student (FT Undergrad/PT Undergrad/Gr) and Registered at UTSC;  Be nominated by Student within own constituency (e.g. FT nominated by FT);  Remain a Student of that same constituency from close of nomination period to when winners have been declared; and  Remain a Student in that same constituency between September 2019 and June 2020

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Nominations

  • Nomination forms available online:

https://www.utsc.utoronto.ca/governance/2019-elections

  • Nomination signatures required from members of your

constituency

5 nominator signatures for administrative staff and full-time undergraduate students 3 nominator signatures for graduate students, part-time students, and teaching staff

  • Sign and deliver to BV502
  • Attach Nominee Statement and email a soft copy to the Office
  • f the UTSC Campus Council: campuscouncil@utsc.utoronto.ca
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Nominee Statement

  • 100 words or less;
  • Must submit a hard and soft copy of the statement;

Include: biographical motivation for running and details on how your background qualifies you to serve on the Council/Committee (s) Nominee Statement will be:

  • Distributed to voters on mail ballots
  • Posted online during Elections voting process

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Campaign Period

Campaign Guidelines Information Sessions:

For Administrative, Librarian and Teaching Staff Candidates: Tuesday, January 22, 2019 at 10:00 a.m. in room BV 575 For students: Tuesday, January 22, 2019 at 2:00 p.m. in room BV 575

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Voting

Administrative Staff and Teaching Staff Secure online voting through website designated by Chief Returning Officer Students U-Elect

Please note- Winners Declared Elected (Administrative Staff and Teaching Staff) Friday, February 22, 2019 at 12:00 p.m. Winners Declared Elected (Students) Thursday, April 11, 2019 at 12:00 p.m.

UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4

Summary

Nomination Period Monday, January 7, 2019 at 12:00 p.m. to Friday, January 18, 2019 at 5:00 p.m. Nomination Forms Available online at: https://www.utsc.utoronto.ca/governance/2019-elections Nominee Statements 100 words of less to be submitted with nomination form and electronically to campuscouncil@utsc.utoronto.ca Campaign Period Monday, January 28, 2019 at 9:00 a.m. to Friday, February 15, 2019 at 5:00 p.m. Voting Period Monday, February 4, 2019 at 9:00 a.m. to Friday, February 15, 2019 at 5:00 p.m.

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Contact Information

Rena Prashad Deputy Returning Officer Interim Director of Governance, UTSC & Assistant Secretary of the Governing Council rparsan@utsc.utoronto.ca 416-208-5063 Office- BV502