2019 Leadership Council Meeting Debra Kaysen, PhD, ABPP Julian - - PowerPoint PPT Presentation

2019 Leadership Council Meeting

Debra Kaysen, PhD, ABPP Julian Ford, PhD, ABPP Diane Elmore Borbon, PhD, MPH Ananda Amstadter, PhD Carolina Salgado, MD Marit Sijbrandij, PhD November 13, 2019

Overview

• How ISTSS is organized

Julian/Rick

• The Board and EC
• Who are the staff?
• Work groups and leaders
• Strategic Plan Overview

Julian

• Integrated Strategic Plan
• Recent Accomplishments and Ongoing Activities
• ISTSS Finances

Marit/Eric

• Breakout Group Discussion: 2019-2021 priorities

Debra

• Discuss priorities and specific deliverables by area
• What should we keep doing that we are already doing?
• What new things should we add?
• What should we put down or let go of?
• Report back and wrap-up

Debra

Role of the Board

Bylaws Section 1. The duties and powers of the Board of Directors shall be to manage the affairs of the corporation, receive and disburse funds, employ staff, and to do all other acts necessary and proper to carry out the purpose and functions of the Corporation as stated in Article III of the Bylaws. i.e., Board has fiduciary responsibility

• Broad leadership & volunteer involvement via Committees and Task

Forces, Editors, other key roles

• Only the Board can speak for ISTSS, enter into contracts, etc

The BoD/ EC Demystified

Board of Directors (BoD)

• 21 members –18 at-large + President,

President-Elect, Past President

• Meets 2 x / year in person
• At ISTSS Annual Meeting
• Mid-year meeting (goal = location
• utside North America in collaboration

with global partners)

• At least 2 other meetings by phone

(more as needed) Executive Committee (EC)

• 6 members: President, Vice President,

Treasurer, Secretary, President-Elect, Past President

• Meets by phone at least monthly
• What does the EC do?
• Operates for the BoD
• Makes decisions between BoD

meetings

Staying involved with the BOD

How do I contact the BoD/ EC?

• Start with your EC

liaison, send an email When might I contact the BoD/ EC?

• When you need

input/advice on direction

• When you want to

do something that needs approval

• When you want to

spend significant money / resources Contacting / working with staff

• Know which staff

person(s) deal with your committee’s area of focus

• Nature / frequency
• f contact depends
• n nature of

committee tasks How do I find out what the BOD is doing?

• Just ask us –

contact your EC liaison or email us.

• Read StressPoints
• Check the Website
• Keep an eye out for

announcements by e-mail to the membership

Headquarters (K (Kellen Company) Staff

• Rick Koepke, MSW, MSIS, Executive Director.
• ISTSS leadership, public policy and global initiatives, organizational

excellence and financial management.

• Krista Baran, Administrative Director
• ISTSS Membership Committee, Diversity Committee, Nominations

Committee, Data Use Committee , volunteer coordination. Supports the Executive Director in leadership activities.

• Michael Hagedorn, Program Director
• ISTSS Annual Meeting and global meetings, Awards, Student

Section, Research Grants, Travel Grants, SIGs.

http://www.istss.org/about-istss/istss-leadership/istss-staff.aspx

Headquarters (K (Kellen Company) Staff

• Eric Bailey, Senior Director of Communications.
• Responsible for public relations or website initiatives. Eric

facilitates media requests for information or interviews with leadership..

• Rachel Nathanson, Marketing Communications Manager.
• Communications, social media, and StressPoints.
• Amy Metzgar, Conference Coordinator
• Exhibitors and meeting sponsors.
• Elaina McCalmont, Education Manager
• Online education, continuing education credits, and the Advanced

Training Certificate Program

http://www.istss.org/about-istss/istss-leadership/istss-staff.aspx

Board of f Dir irectors

ISTSS HQ/Staff Committees

• Annual Meeting Organizing Sub-Committee
• Audit
• Awards
• Data
• Diversity
• Education Review Sub-Committee
• Finance
• Global Initiatives
• Guidelines Committee
• Journal of Traumatic Stress Planning
• Membership
• Nominations & Elections
• Production Sub-Committee
• Public Health and Policy
• Public Information and Education Oversight
• Revenue
• Scientific Program Sub-Committee
• Student Research Grant
• Travel Awards

Task Forces/Time Limited Groups

• Code of Conduct
• History of ISTSS
• Journal of Traumatic Stress (JTS)
• Editor Search Committee
• Membership Engagement Public
• Information and Education
• Selection Social Networking
• Administrator Search
• StressPoints Editor Search
• Website Editor Search

Editors

• Journal of Traumatic

Stress (JTS) Editor

• Social Networking

Administrator

• StressPoints Editor
• Website Editor
• Student Section
• Ombudsperson

2019 Strategic Plan Priorities

• Established/updated annually by the Board of Directors
• Aim is to advance ISTSS’s Strategic Mission/Goals
• Goal 1. Research & Clinical Excellence: ISTSS promotes excellence in research, clinical

practice, training, and public health related to traumatic stress.

• Goal 2. A Diverse and Engaged Organization: ISTSS promotes professional,

demographic, cultural and geographic diversity & inclusivity in membership. We value varied perspectives and create an atmosphere of and opportunities for respectful dialogue and exchange of ideas and experiences.

• Goal 3. Global Impact: ISTSS supports efforts to increase the health and resilience of

people and communities globally by the prevention of and response to traumatic stress.

• Goal 4. Promoting Innovation: ISTSS acts as a catalyst to energize new approaches to

the study, prevention, and treatment of trauma in a scientifically-informed way. We promote innovation in our strategies to transfer knowledge and engage with membership and other stakeholders.

• Goal 5. Financial Strength: ISTSS’ financial strength provides for the funding of key

priorities and opportunities in alignment with the strategic plan.

What is a strategic plan anyway?

• It is a roadmap that guides ISTSS in meeting the needs of

members and serving the traumatic stress field.

• It is a living document
• It is a constant set of core goals
• The goals are addressed by objectives and strategies that

evolve as times change

• It was developed as an iterative process by ISTSS leadership

with input from membership.

• We also engaged a marketing firm to give us feedback,

resulting in the 2018 Business Plan and Strategic Objectives.

Goal 1. Research & Clinical Excellence: ISTSS promotes excellence in research, clinical practice, training, and public health related to traumatic stress. Objectives 1.1 Disseminate knowledge and promote high-quality education and training to improve access to/quality of care for those impacted by traumatic stress. 1.2 Increase activities that promote excellence in research to advance the scientific understanding of traumatic stress. Infrastructure Enhancements in 2019 Convened an Education Product work group suite + Oversight Committee

• Education Selection Task Force
• Education Production Committee
• Education Review Committee

Strategic Goal 1 Strategies (2019 accomplishments in italics)

• 1A. Create a comprehensive educational content selection plan and

recommendations for distribution channels that is responsive to the needs of ISTSS members, potential members, and users/participants.

• 1B. Use new and existing communication channels to disseminate knowledge,

meeting the needs of ISTSS members, potential members, and participants.

• Created 2 pilot microlearning podcasts.
• Leveraging Treatment Guidelines 3rd Edition and Annual Meeting

presentations to build social media presence with “#Beyondtheroom”

• New work group Chairs have been appointed and have begun a systematic

revamping of the Society’s educational portfolio.

• Public Information and Education Oversight CommitteeChair: Brian Marx
• Public Information and Education Selection Task Force Chair: Nicole Nugent
• Public Information and Education Production Committee Chair: Melissa Zielinski
• Public Information and Education Review Committee Chair: Jen Wachen

Goal 2. A Diverse and Engaged Organization: ISTSS promotes professional, demographic, cultural and geographic diversity & inclusivity in membership. We value varied perspectives and create an atmosphere of and opportunities for respectful dialogue and exchange of ideas and experiences. Objectives 2.1 Grow the number of ISTSS members while increasing engagement among current members. 2.2 Increase all forms of diversity, including the range of professional disciplines, in our membership. Infrastructure Enhancements in 2019 Convened a Membership Engagement Task Force

Strategic Goal 2 Strategies (2019 accomplishments in italics)

• 2A. Develop strategies for promoting membership engagement,

including leveraging the Annual Meeting for participation throughout the year and promoting membership engagement

• utside of the Annual Meeting.
• Initiated a conversation and consultation initiative at the Annual

Meeting in collaboration with the Annual Meeting Committee (BeyondTheRoom).

• Increased mentoring opportunities for ISTSS members, affiliates,

and users/participants from around the globe in collaboration with the Global Initiatives Committee and Annual Meeting Committee (Global Ambassadors).

• Goal 3. Global Impact: ISTSS supports efforts to increase the health and

resilience of people and communities globally through the prevention of and response to traumatic stress.

• Objectives
• 3.1 Increase ISTSS’ visibility as the premier global professional organization

related to traumatic stress.

• 3.2 Highlight and support efforts to raise awareness, inform public policy

and advocate on globally-relevant trauma issues. Infrastructure Enhancements in 2019 Convened a Global Initiatives Committee

Strategic Goal 3 Strategies (2019 accomplishments in italics)

• 3A. Review the current global initiatives of ISTSS and

recommend new global initiatives.

• Increased outreach to, and welcoming of, members

from under-represented continents, cultures, and communities at the Annual Meeting (Global Ambassadors).

• Promoted language diversity at the Annual Meeting to

encourage global engagement.

• Encouraged Annual Meeting submissions from

underserved countries/regions.

• Fundraising initiative for global travel awards.

Goal 4. Promoting Innovation: ISTSS acts as a catalyst to energize new approaches to the study, prevention, and treatment of trauma in a scientifically-informed way. We promote innovation in our strategies to transfer knowledge and engage with membership and other stakeholders. Objectives 4.1 Systematically build a culture of innovation for the study, prevention, and treatment of trauma, knowledge transfer, and member engagement. 4.2 Effectively use technology to advance the study, prevention and treatment

• f trauma, knowledge transfer, and member engagement.

Strategic Goal 4 Strategies (2019 accomplishments in italics)

• 4B. Encourage and reward innovation within the ISTSS membership

through recognition opportunities and grants.

• Established a new ISTSS award recognizing innovative work in

the trauma field.

• Reconfiguring the ISTSS website.

Goal 5. Financial Strength: ISTSS’ financial strength provides for the funding

• f key priorities and opportunities in alignment with the strategic plan.

Objectives 5.1 Increase the amount of available financial resources. 5.2 Increase the degree to which ISTSS uses multi-year financial planning in line with the multi-year strategic plan. Infrastructure Enhancements in 2019 Convened a Revenue (Fundraising) Committee

Strategic Goal 5 Strategies (2019 accomplishments in italics)

• 5A. Design and implement a multi-year strategic budget that is

reviewed annually by the board.

• Implemented a 3-year overall budget
• Finalizing 2020 Budget in December 2019
• 5B. Increase revenue and revenue diversification.
• Engaged a fundraising expert consultant.
• Consultant is pilot testing a targeted fundraising initiative at the

2019 Annual Meeting.

Additional 2019 Highlights

• Treatment Guidelines for PTSD (3rd Edition) close to publication
• Policy Brief on Hate Based Violence
• Two new SIGs on Sleep Disorders and Education and Training
• Global Collaboration Project’s several new Initiatives
• Featured Symposia:
• By ISTSS at the ESTSS Biennial Conference
• By ESTSS at the ISTSS Annual Meeting
• Code of Conduct coming for ISTSS…..

Breakout Group Discussion: Supporting 2020 Strategic Plan Implementation

• Select a chair, note taker, timekeeper, and reporter
• Discuss priorities and specific deliverables by area
• What should we keep doing that we are already doing?
• What new things should we add?
• What should we put down or let go of?

What gets us closer to completing our objectives?

Go Goal 1.

• 1. Research an

and Clin linic ical l Excelle lence: ISTSS promotes excellence in research, clinical practice, training, and public health related to experiences of traumatic stress.

Objectives 1.1 Disseminate knowledge and promote high-quality education and training to improve access to care and quality of care for those impacted by traumatic stress. 1.2 Increase activities that promote excellence in research to advance the scientific understanding of traumatic stress. Strategies

• 1A. Create a comprehensive educational content selection plan and recommendations for distribution channels that is

responsive to the needs of ISTSS members, potential members, and users/participants. (editorial groups, new groups)

• 1B. Use new and existing communication channels to disseminate knowledge, meeting the needs of ISTSS members,

potential members, and users/participants.

• Create pilot microlearning products (e.g., podcasts) leveraging briefing papers, guidelines, Annual Meeting

presentations, and JTS publications

• Create 3 strategic fact sheets related to early response to trauma
• Conduct ongoing evaluation of educational products in accruing revenues or extending reach to members, potential

members, and users/participants.

• 1C. Creation of strategic scientific and clinical resources
• 1D. Support advocacy using existing ISTSS scientific and clinical expertise and resources

Goa

• al 2.

. A Div Diverse and Engaged Organization: ISTSS promotes professional, demographic, cultural and geographic diversity and inclusivity among our membership. We value different perspectives and create an atmosphere of, and opportunities for, respectful dialogue and exchange of ideas and experiences. Objectives 2.1 Grow the number of ISTSS members while increasing engagement among current members. 2.2 Increase all forms of diversity, including the range of professional disciplines, in our membership. Strategies

• 2A. Develop strategies for promoting membership engagement. Strategies should include leveraging the Annual

Meeting for participation throughout the year and promoting membership engagement outside of the Annual Meeting.

• Conversation and Consultation initiative at Annual Meeting.
• 2021 Virtual conversation and consultation initiative (on-line platform, interactive web-site)
• Increase mentoring opportunities for ISTSS members, affiliates, and pre-affiliates
• 2022 Light touch mentoring initiative
• 2B. Utilize the Strategic Membership Task Force to develop a plan to increase the value of ISTSS to the membership

from the start of career through to retirement.

• 2C. Develop and monitor a tiered membership structure based on the value of access to ISTSS’s unique learning

resources and expertise, with bundled incentives that (a) are consistent with members’ value preferences, and (b) promote new and sustained membership

• 2D. Refine and re-administer member surveys to monitor satisfaction, needs, and develop a process for extracting

findings to inform (a) the Board/EC and (b) more broadly the entire ISTSS membership

Go Goal 3.

• 3. Gl

Global Im Impact: ISTSS supports efforts to increase the health and resilience of people and communities globally through the prevention of and response to traumatic stress.

Objectives 3.1 Increase ISTSS’ visibility as the premier global professional organization related to traumatic stress. 3.2 Highlight and support efforts to raise awareness, inform public policy and advocate on globally-relevant trauma issues. Strategies

• 3A. Review the current global initiatives of ISTSS and recommend new global initiatives.
• Increase outreach to, and welcoming of, members from under-represented continents and cultures at the Annual

Meeting

• Promote language diversity at the Annual Meeting to encourage global engagement
• Encourage Annual Meeting submissions from specific underserved countries/regions
• 3B. Explore opportunities to promote evidence-based and culturally sensitive practices in low-resource areas.
• Include a global networking component in ISTSS mentoring program
• Translate more ISTSS resources, with appropriate acknowledgement of volunteer translators
• 3C. Highlight and support relevant advocacy efforts of members around the world.
• Coordinate StressPoints columns on global advocacy activities

Go Goal 4.

• 4. Promotin

ing In Innovation: : ISTSS acts as a catalyst to energize new approaches to the study, prevention, and treatment of trauma in a scientifically-informed way. We promote innovation in

• ur strategies to transfer knowledge and engage with membership and other stakeholders.

Objectives 4.1 Systematically build a culture of innovation for the study, prevention, and treatment of trauma, knowledge transfer, and member engagement. 4.2 Effectively use technology to advance the study, prevention and treatment of trauma, knowledge transfer, and member engagement. Strategies

• 4A. Create opportunities to highlight trauma innovations through existing and new ISTSS education and communication

channels.

• Highlight trauma innovations through ISTSS education and communication channels
• 4B. Encourage and reward innovation within the ISTSS membership through recognition opportunities and grants.
• Establish an ISTSS award recognizing innovative work
• Develop small grant program to foster research and clinical excellence
• Establish new Innovation Task Force, identify foci for innovation grants
• 2021 innovation grant targets could be built into the fundraising campaign
• 2022 Launch the first round of grants
• 4C. Reconfigure website to maximize functionality, access, marketing of ISTSS’s unique value to members

Goal l 5. . Fin inancia ial l St Strength: : ISTSS’ financial strength provides for the funding of key priorities and opportunities in alignment with the strategic plan.

Objectives 5.1 Increase the amount of available financial resources. 5.2 Increase the degree to which ISTSS uses multi-year financial planning in line with the multi-year strategic plan. Strategies

• 5A. Design and implement a multi-year strategic budget that is reviewed annually by the board.

Implement a 3-year overall budget, to finalize in December 2020 to implement in 2021.

• 5B. Increase revenue and revenue diversification. The board should consider reserving funds for renewal,

consistent with 3-year budget.

• Implement a pilot fundraising initiative
• 5C. Evaluate overall organizational management structure and related costs at least every five years.

Include 3-year scope of work in the 3-year budget, and the organizational management structure can be reviewed periodically.

• 5D. Develop a systematic multi-media targeted marketing program to (a) retain members, (b) recruit new

members, and (c) reach users/participants.