2019 FALL Working with our Members SYMPOSIUM 2018-19 Year in - - PowerPoint PPT Presentation
2019 FALL Working with our Members SYMPOSIUM 2018-19 Year in Review 2019-2020 BOARD of DIRECTORS Vice Chair Ian Tetley, Chair Elaine Brimicombe, Finance Elizabeth Woolnough, Gordon Stephen, Rick Thurston, Amanda Gebhardt, Gerry
Working with our Members
2019-2020 BOARD of DIRECTORS Vice Chair – Ian Tetley, Chair – Elaine Brimicombe, Finance – Elizabeth Woolnough, Gordon Stephen, Rick Thurston, Amanda Gebhardt, Gerry Sundwall (missing Jonathan Giancroce)
2019 Wall of CHAMPIONS
WORKING WITH OUR MEMBERS
Active Communications
Guiding Principals
Active Communications ACTIVE COMMUNICATIONS How to communicate with the different stakeholders and in the form of their
withdraw at any time from the mailing list. MEMBER CLUBS – MailChimp, Social Media Need club contacts that are current and updated regularly. One Club = One Vote must have at a minimum the voting delegate info. Communicate every six weeks (plus social media information). PARTICIPANTS – Social Media, Direct Emails (CurlON Chronicle) Open source opt in for communications. CurlON Chronicle, Direct emails. Communicate on a monthly basis. COMPETITORS – Direct Emails, Social Media Opt in when signing up for competition. Direct emails usually pertaining to the competition or information. Communicate on an as needed basis. OTHERS – Who have we missed?
Engaged Community ENGAGED COMMUNITY How to effectively provide programs that get engaged in the community. MEMBER CLUBS Develop programs that are important to the clubs then communicate them. Create a business plan that matches the Board’s strategic goals. Services: PROMOTION: TryCURLINGnow.ca, Adult Learn to Curl, Promo Inventory DEVELOPMENT: BoC Seminars, Value Programs, PARTICIPATION: Clinic Team Program, Effective Competitions ENGAGEMENT: CurlON Chronicle, Club Value proposition, EXCELLENCE: Athlete performances, Hosting opportunities, Celebrate Value: Every program needs to show value to the membership. Promotional products loan program (Street Curl, Floor Curl, Banners, Posters) Vendor Programs: BrokerLink, Elavon, VGM, Value Programs: Charitable Receipt, Ice Team, Clinic Team, MCAF, Awards: Curling Club Volunteer, Lifetime Achievement Education: BoC Consultations, Webinars, Government relations, Food Safety Others: Capital Asset program, Infrastructure Funding Excellent Programs
Effective Governance EFFECTIVE GOVERNANCE The elected Board prepares a strategic plan that follows the bylaws after consultation with the Member Clubs. The plan is built on series of pillars and helps guide the operations team in the development of their business plan. CurlON Strategic Plan 2019-2020 In September, 2019 the Board presented a new set of bylaws for the Association that changed the voting structure from a Voting Member system to a system that has each club vote (One Club = One Vote) CurlON Bylaws – Effective September 14, 2019 To be effective the Board needs to be in communication with each member club and have a voting representative from each club annually. Clubs are now able to update their information directly on the CurlON website by logging into their portal and updating the information. LOGIN PORTAL Annually the Board reviews their strategic plan your voice is important please contact the Board directly with any suggestions or comments. Elaine Brimicombe, Chair ebrimicombe@ontcurl.com Ian Tetley, Vice Chair etetley@ontcurl.com
Effective July 1, 2019 the Government of Ontario has updated the legislation requirements under Rowan’s Law. ALL CLUBS MUST INFORM and HAVE ANY PARTICIPANT UNDER THE AGE OF 25 SIGN AN AKNOWLEDGEMENT FORM BEFORE PARTICIPATING IN THE SPORT AT YOUR FACILITY. Concussion E-Booklets Ages 10 and under Ages 11-14 Ages 15 and up Concussion awareness receipt form POSTERS HIT, STOP , SIT SIGNS
Clubs may become certified in the Safe Sport which supports the Responsible Coaching Movement and have a Safe Sport Certified facility sticker to post at your club. 3 Steps to Responsible Coaching Movement Rule of Two Background Screening Ethics & Respect Training Club SAFE SPORT Verification. Update your policies (Word templates) Rowan’s Law – Concussion Code of Conduct, Concussion Guideline Safe Sport Policies – Abuse, Appeal, Code of Conduct, Ethics, Discipline, Dispute Resolution, Investigations, Rule of Two, Screening, Social Media, Whistleblower. Once a club has completed all of the steps listed they may upload the necessary documentation and receive the designation. SUBMIT DOCUMENTATION RESPONSIBLE COACHING MOVEMENT POSTER
THE ACT (AODA) Not-For-Profit under 20 employees
By January 1, 2012, you need to: Provide accessible customer service Train your staff and volunteers to serve customers of all abilities Provide accessible emergency and public safety information Provide accessible emergency information to staff By January 1, 2015, you need to: Create accessibility policies Consider accessibility when purchasing self-service kiosks By January 1, 2016, you need to: Train your staff on Ontario’s accessibility laws Make it easy for people with disabilities to provide feedback when asked By January 1, 2017, you need to: Make your public information accessible when asked Make your employment practices accessible By January 1, 2018, you need to: Make new or redeveloped public spaces accessible By December 31, 2020, you need to: File an accessibility report (CurlON will provide templates by Spring 2020)
Technical Standards and Safety Act TSSA is the investigative and regulatory agency for all plant operations in Ontario. FREON now moving to Foron (synthetic version being tested) PENDING RULES (Fernie Disaster – implications to CurlON Clubs) PLANT REPLACEMENT (use a Capital Asset Program – pending report by 2020) Total Estimated Cost $ 150,000 – Life Expectancy 25 years or $ 6,000/yr Based on a membership of: 100 Members $ 60.00 per year 150 40.00 200 30.00 250 24.00 300 20.00 ** costs are estimate only no actual number used. Full report will include details and fact based estimates
Food Handler Certificate Program All Ontario facilities are required to have a Certified Food Handler onsite at any times when food is being served. Ontario Regulation 493/17 Food Premises Part VI – Food Handling Section 32 Food Handler Training
least one food handler or supervisor on the premise who has completed food handler training during every hour in which the premise is operating. CurlON will be launching a training program this fall that will organize group training sessions at reasonable costs for clubs to have their volunteers or kitchen staff trained. Maximum cost per trained candidate will be $ 40.00. First BETA test will be held at Metcalfe Curling Club in early December
VENDOR PACKAGES BrokerLink: Insurance package with complete coverage package GoldLIne: Getting Started program (Direct orders with rebates to Clubs) Elavon: Complete Credit/Debit card program Connect Hearing: Club rental packages VGM: Supplier packages with direct savings to Members Moosehead Breweries – specialized package for Clubs
CurlON PROGRAMS and SERVICES ON 50-50 Lottery Clinic Program Business of Curling - Webinar Series (Symposium, 50-50, Grants)
Promotions
Infrastructure
Other Programs Hit Draw Tap – registration now open for clubs to get their hosting kit – so they may host their own HDT Club Championship. New this year – 2020- Hit Draw Tap Tour Championship
@CurlONclinics
@CurlONclinics
ONTARIO CURLING COUNCIL
National Sport Trust Fund – Charitable Tax Receipting Program to support club fundraising Adult Learn to Curl Train the Trainer Courses – we teach you how to run successful ALTC programs and TryCurlingNow Events to grow your membership Leaders in Training – Online training module for volunteers assisting trained coaches in Youth Programs Safe Sport Program Ice Technician Training - Facility Operator Assistant/Rink Rat – 1 day program to teach volunteers how to help with ice maintenance
Coach Training - NCCP Program Delivery
***Coming in Spring 2020 – Ontario Coaching Symposium*** Officiating - Level 1 Officiating Level 2 Officiating
Registered Members will receive monthly packages that will benefit the member in direct savings offers. GOAL: TO SAVE EACH MEMBER A MINIMUM OF $ 10.00 ANNUALLY
www.ontcurl.com/register
ONTARIO CURLING COUNCIL Athlete Programs Next Gen – support 10 high performance teams and their coaches for an entire season. Quest for Gold – administer direct to athlete support program on behalf of MTCS Games Program – operates the Multi-Sport Games Program for curling in Ontario inclusive of OWG, PSWG, CWG Para Programming and Competitions (Cathy Kerr) U15 Challenge Cups – Youth development competitions Various development camps
WHAT’S NEXT 2019-20 PROGRAMMING & OBJECTIVES
WHAT CAN WE DO FOR YOU ????
Executive Director steve@ontcurl.com Executive Assistant terri@ontcurl.com Administrative Assistant / 50-50 janis@ontcurl.com Business of Curling Coordinator laurence@ontcurl.com Competitions Coordinator dave@ontcurl.com