2019 Discussion Topics for GRPA Swim Webinars & Meetings - - PDF document

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May 08, 2023 279 likes •550 views

5/23/2019 2019 Discussion Topics for GRPA Swim Webinars & Meetings Mute your phones. Ask questions at the end of the presentation or use the Chat Feature. In order to get credit, you must stay on the webinar for 45 minutes

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2019 Discussion Topics for GRPA Swim Webinars & Meetings

Mute your phones. Ask questions at the end of the presentation or

use the Chat Feature.

In order to get credit, you must stay on the webinar for 45 minutes

minimum and GoToMeetings must be at the front of your computer screen or else the report collected at the conclusion of the presentation will show that you were not present for any time when GTM is behind other items (email, etc.).

If you call on your phone and log in to your computer and then exit

from one device, GTM will show that you are not present. You must stay logged in to both devices.

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Class A State Swim Meet July 20th & 21st, 2019 – Cherokee County Aquatic Center Contact: Kim Whatley kwhatley@cherokeega.com 678-880-4761 (office) / 678-230-6144 (cell) http://www.crpa.net/grpa‐swim‐meets/ Class B State Swim Meet July 12th & 13th, 2019 - Tift County Contact: Craig Sowell, craig.sowell@tiftcounty.org recreation@tiftcounty.org 229-382-3262 (office) / 229-388-2599 (cell) www.tiftcounty.org Class C State Swim Meet July 20th – Catoosa County Contact: Caitlin Conduff, Caitlin.conduff@catoos.com 706-891-4199 (office)/ 423-903-2123 (cell) District Meet Dates: June 22nd – July 9th

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WEBINARS PHYSICAL MEETINGS

Thursday, April 25th, 2019 at 2:00 pm Craig Sowell, Kim Whatley, Caitlin Conduff, Carla Wilson Thursday, June 6th, 2019 at 1:00 pm Site #1: Tift County Recreation Department TCRD Office, 401 Victory Drive N, Tifton, GA 301794 Contact: Craig Sowell, craig.sowell@tiftcounty.org 229-388-2599 (cell) / 229-382-3262 (office) ______________________________________________________ Site #2: Cherokee County Aquatic Center 1200 Wellstar Way, Canton, GA 30114 Contact: Kim Whatley Tuesday, May 7th, 2019 at 10:00 am Craig Sowell, Kim Whatley, Caitlin Conduff, Carla Wilson Thursday, May 23rd, 2019 at 2:00 pm Craig Sowell, Kim Whatley, Caitlin Conduff, Carla Wilson All participating agencies are required to attend one of the statewide swim meetings or webinars to cover the rules and regulations for the state swim meets. Per the rule clarification in the 2019 Athletic Manual (p. 128, Article II, Section A, Number 4), it is STRONGLY RECOMMENDED that both an agency member AND swim coach attend a swim meeting/webinar to ensure that all necessary parties are clear on any rule changes or clarifications. Agencies that do not attend must pay a $200 fine to the GRPA office before they can attend the state meet.

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

$7.00 per individual event / $15.00 per relay event



$1.00 sanction/timer fee per swimmer for all swimming classifications



50 % late charge for any agency not paying all entry fees by the time the state meet is finished. Purchase

rders not paid within 30 days are considered late.



In the event of a forfeit or withdrawal after the entry fees deadline, the forfeit fee has been increased to $375, with $250 payable to GRPA and $125 going back to the state host (2017).

 A Protest Fee of $50 must be paid at time of protest for each rule interpretation

protested and each individual swimmer/player eligibility case.

Protests are allowed on rule interpretations and illegal players only

Only the GRPA member accompanying the team or the team’s certified coach may protest

The use of A/V recording devices is not allowed in the resolution of a protest.

Protest info: page 58-59

 $10 fee payable to GRPA for any scratches made after the entry deadline as well

as no-shows at the state meet. The $10 fee will be forfeited ONLY if a doctor’s note is provided. The GRPA member agency is responsible for this fee, not the team.

Scratch deadlines

Class A State Meet: 7/18 at 5:00 pm Class B State Meet: 7/8 before midnight (same day as entry deadline) Class C State Meet: 7/12/2019 before midnight

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ALL GRPA SPORTS:

All head and assistant coaches that are coaching youth teams

participating in all levels of GRPA Athletics must have undergone a criminal background check through their Department. By signing the team’s GRPA roster, the Department Director or their designee attests that this has taken place.

The use of audio or visual recording devices, including a cell phone, is

not permitted in changing areas, rest rooms, or locker rooms. The use

f A/V recording devices is not allowed in the resolution of protested

matters.

The use of drones of any type is not allowed during GRPA events

(2016).

Allow results from preliminaries to be used to determine final

times for events that are cancelled in finals. If finals have begun, the final times in events that have been completed would count. However, if due to inclement weather or any

ther reason that an event cannot be completed in finals, times

achieved in prelims will be considered timed finals. Pg 132‐

changed 2019

Separate Class B and Class C into two different meets. Rules

changes and referenced throughout section – changed 2019

At the Discretion of the State Athletic Committee, the Order of

Events may be altered in Single Classification Meets ( Class A, Class B, Class C) – Pg 129, changed 2019

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Per the “Return to Play Act of 2013,” effective January 1, 2014, all

agencies are required to provide concussion educational material to all youth participants and their parents. The verification of compliance to this law is affirmed by the signature of the agency director on the GRPA roster (2018).

Clarification: pg 44, R1,A1, B.1.di. If the player’s parents are divorced and

the court has awarded joint custody of the child, the child/player is eligible to play for the agency/county where either parent resides (updated in 2018, previously where he/she attended school).

For both relays and individual events, medals will be awarded to

places 1st through 3rd and ribbons will be awarded to places 4th through 8th (updated in 2017, p. 132).

1. All rules for swimming the strokes, for starts and turns, and for

relays, shall be taken directly from the current US Swimming Rule Book.

2. The State meet shall be governed by the 2019 GRPA Athletic
Manual. In the event of a situation not covered in the manual, the

Meet Director, in the consultation with the SAC chair if deemed necessary, shall have the authority to make the final decision.

3. For timing adjustments and malfunctions, refer to USA Swim

Rules (2017).

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4. Youth coaches must be certified by one of the following programs:

NYSCA- swimming, ACEP, GHSA, US SWIMMING or American Red Cross Safety Training for Swim Coaches in conjunction with any nationally recognized life guard certification program (2016), NCAA COACHES, ASCA (certification for summer league coaches) or staff member (2017).

5. A full-time GRPA member representing the team / agency must be

present at the state meet if there is no certified coach. The agency employee or certified coach MUST represent each team at any coaches meetings.

6. Each team will be allowed 2 coaches on the swim deck at a time. Larger

teams will be allowed an additional coach on deck at a ratio of 1 for every 25 swimmers up to a max of 4 coaches. Pg 130

7. Each team shall receive a maximum of 6 current copies of both the heat

sheets and entry sheets by 7am each day of the meet or at the discretion of the state host if 1ess than a ratio of 1 to 20 swimmers. Pg 130

8. The practice of deck changing is prohibited at all GRPA events.

Swimmers participating in deck changing would be in violation of the USA Swimming Rule concerning deck changing and could be subject to removal from further competition.

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9. No other youth sports organizations patches will be allowed on

uniform / swim caps in GRPA tournaments. Penalty – Swimmers who fail to comply will be subject to USA swimming rules and will be barred from further competition until they comply but are not subject to disqualification. EXCEPTION: This does not include swim suits.

10. Swimmers less than 13 years of age cannot wear swim suits that

go below the knees or extend below the shoulder.

11. Dive-over starts shall be permitted for preliminaries with the final

decision to be made in consultation with the meet referee. Dive-over starts are not permitted during the finals (2017).

 https://www.teamunify.com/lscszgs/__eventform__/976033_Georgia

%20Swimming%20Tech%20Suit%20Restrictions%20‐ %20final%20draft.pdf



“In all Georgia Swimming Sanctioned or Approved competitions, the use of Tech Suits as defined below will NOT be allowed by any 10&U athletes (whether competing in age‐specific or “Open” events). In addition, the use of Tech Suits will NOT be allowed in any 11‐12 events, with exception of meets determined as Championship meets by the Technical Planning Committee (list meets here). Georgia Swimming defines “Tech Suit” as any suit with bonded or meshed seams and/or kinetic tape. The LSC will publish a list of restricted suits, which shall be updated on a monthly basis, as a resource for swimmers, parents and coaches; however a suit does NOT need to be included on the list in order to be considered a restricted suit. Restricted Suit List by Manufacturer (include link to website)”

GEORGIA SWIMMING TECH SUIT POLICY ‐ 2019

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12. The use of a bullpen is optional and shall be determined by the

meet host/tournament director (2017).

13. False Start Rule: A swimmer will be disqualified if two or more

judges agree that a false start occurred by the same swimmer. The swimmer will be notified at the end of the race.

14. A participant may be disqualified for failure to swim a stroke

correctly or for exhibiting unsportsmanlike conduct. Any decision to protest must come from the participant’s coach or Agency rep (no parents). Judgment disqualifications cannot be protested. A protest shall be filed with the Meet Director.

15. Relay teams must be composed of members of 1 agency team, not

a district-wide relay team or participants from more than 1 agency team.

16. Relay names must be submitted to the state host prior to the

state entry deadline with the understanding that they can change prior to the competition.

17. Relay swimmers may be changed from District to State, but

swimmers cannot be changed after State meet prelims unless due to illness or injury. Stroke and swimmer’s order CAN change from prelims to finals at the state meet (ORDER NOT SWIMMERS).

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18. Agencies may include up to 2 alternates per relay and the

alternate’s names must be included on the official GRPA roster.

19. Substitutes must be pulled from alternates listed on the roster.
20. Relays found to have ineligible swimmers will be disqualified.
21. Agencies must send in qualifying individual results for relay

participants and swimmers can only be entered in the state meet in the events they swam in the qualifying meets.

22. Relay cards must be provided to the agency rep or coach for each

team in the coaches packets upon arrival at the facility. If the team/agency does not utilize the relay cards to indicate changes, they will have no recourse to challenge any changes to the relay including the order of swimmers other than what was submitted at the entry deadline (2017).

23. If an individual competitor swims up an age division for a relay,

he/she may still swim individual events in their age-appropriate age division for the entire meet.

24. If an individual swims up an age division in one relay (i.e., Free),

they must ALSO compete in the same age division if entered in a second relay (i.e., Medley) – swimmers cannot compete in different age divisions for different relays (2017).

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25. For 1500+ agencies, custom relay times will be allowed for state

relay entries provided that the individual event times used to make the custom relay times were swam at the qualifying meet.

26. If custom relay times are submitted, the 1500+ agency

submitting the entries must clearly indicate to the State Host where the custom times were derived from (i.e., highlight the times in the qualifying meet results).

27. If individual times are not available or submitted from the

qualifying meet, the relay must be entered in the state meet as No Time (NT).

28. Mixed gender relays (freestyle and medley) will be

included again this year for all age divisions.

29. Mixed gender relays consist of two (2) males and two

(2) females.

30. Eligible competitors may swim ONE FREE and ONE

MEDLEY relay. Swimmers who qualify for 2 relays cannot swim 2 Free (same gender & mixed) or 2 Medley relays. *Mixed Gender Relay info – page 130

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31. In all events, a maximum of three (3) entries will be accepted

by any agency in any classification. Any ties at the district or agency competition must be decided before entries are sent to the state host. Four (4) + entries will not be accepted by the state host.

32. Agencies must send in qualifying individual results and

swimmers can only be entered in the state meet in the events they swam in the qualifying meets.

33. Individual competitors may enter a max of THREE individual

events and two relay events (2018, previously two individual & 2 relay).

34. Agencies with 1500+ competitive swimmers registered locally

shall be awarded three (3) entries in each swimming event.

35. For agencies using this provision, a certified letter/s must be

signed by the agency director to their District, GRPA State office & GRPA SAC stating the agency has 1500+ swimmers 7 years and above participating in their swim program. The District must approve first and send to state host prior to the district swim entry meeting or June 1st whichever comes first. The agency should not send directly to state host. Participants in swim lessons do not count towards this total.

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36. A district or county birth certificate meeting must be held

prior to the state qualifying meet. Just because birth verification was checked at District does not nullify the documentation process at state. It is strongly recommended that even in cases where birth certificates were checked at the district level, copies

f BC’s be brought to the state meet in case there are any

questions about a swimmer’s eligibility.

37. 1500+ agencies must send copies of birth verification directly

to the State Host with entries for verification.

38. All agencies must enter swimmers as a team on the GRPA

Official Roster Form (downloadable from www.grpa.org).

39. Entries must be made by Agencies and not to be entered by

associations, leagues, or individual teams.

40. The Recreation Agencies will be responsible for the entries and

all monies getting to and being paid to the State Host.

41. All swimmer’s names must appear on the GRPA roster,

including those who are only swimming relays.

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{

Typed
Alphabetical order by

last name

Separate form for each

gender & age group

Complete rosters with

birth verification to be sent to the state host with entries

Agency Director must

sign the roster

Age Control Date:

June 1, 2019

Download roster

forms from www.grpa.org

$40 fine imposed if

submitted incorrectly.

42. The agency hosting the district or county meet is responsible

for sending the entries to the state host by the deadline. However, the teams often have the software for entries though so the teams and agency must work together.

43. All meet entries must be submitted by the District or 1500+

Agency utilizing Hy-tek or Meet Manager.

District / qualifying meets must be held by July 8th

Entry Deadlines are as follows: Class A: Wednesday, July 11th at 5:00 pm Class B: Saturday, July 7th before midnight Class C: Saturday, July 13 before midnight

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DISTRICT / QUALIFYING MEET- HOST TO SUBMIT: District / qualifying meet results (PDF & Hytek backup file) Official GRPA rosters from District / qualifying meet State entries for each team (PDF & Hytek files) – must use entry methods discussed / outlined in meet info package. Visit Class A, Cherokee Co Aquatic Center , Tift Co Class B & Catoosa Co Class C websites to access Hytek files. 1500+ agencies must also submit copies of birth certificates for all swimmers on official GRPA rosters to be verified by state host TEAMS TO SUBMIT: Team Entry Waiver Form completed with coaches info & signed by team

r agency representative

Fees due by completion of state meet or within 30 days of PO

Fines will be imposed on agencies with incomplete entries, rosters, and district results

Go to Team Manager and open a new file called GRPA 2019.
Download/import the entire GRPA district results into the file. Make

sure to add new swimmers and teams.

Download/import meet events for the GRPA state meet into the team

manager file.

Do your entries BY EVENT and click on the top three swimmers /

relays that will be attending the state meet.

Compare your printed district results with your entries before you

send them in.

Submit hard copy of entries too, as well as the Waiver Form.
When you are done with the GRPA file, go back under File on the
pening page of Team Manager and click on Open / New. Open your

team file and you are back where you started.

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At the discretion of the State Athletic Committee, the ORDER OF EVENTS MAY BE ALTERED IN SINGLE CLASSIFICATION MEETS‐ Class A, Class B & Class C.

Order of Events for Classifications are in Meet Packets

Event Stroke & Distance Age Group 1 50 Free 7 – 8 Girls 2 50 Free 7 ‐ 8 Boys 3 50 Free 9 – 10 Girls 4 50 Free 9 – 10 Boys 5 100 MR 7 & 8 Girls 6 100 MR 7 & 8 Boys 7 100 MR 7 & 8 MIXED 8 100 MR 10 & Under Girls 9 100 MR 10 & Under Boys 10 100 MR 10 & Under MIXED 11 25 Free 7 – 8 Girls 12 25 Free 7 ‐ 8 Boys 13 25 Free 9 – 10 Girls 14 25 Free 9 – 10 Boys 15 25 Breast 7 – 8 Girls 16 25 Breast 7 ‐ 8 Boys 17 25 Breast 9 – 10 Girls 18 25 Breast 9 – 10 Boys Event Stroke & Distance Age Group 19 100 IM 7 – 8 Girls 20 100 IM 7 – 8 Boys 21 100 IM 9 – 10 Girls 22 100 IM 9 – 10 Boys 23 25 Back 7 – 8 Girls 24 25 Back 7 ‐ 8 Boys 25 25 Back 9 – 10 Girls 26 25 Back 9 – 10 Boys 27 25 Fly 7 – 8 Girls 28 25 Fly 7 ‐ 8 Boys 29 25 Fly 9 – 10 Girls 30 25 Fly 9 – 10 Boys 31 100 Free Relay 7 & 8 Girls 32 100 Free Relay 7 & 8 Boys 33 100 Free Relay 7 & 8 MIXED 34 100 Free Relay 10 & Under Girls 35 100 Free Relay 10 & Under Boys 36 100 Free Relay 10 & Under MIXED

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Event Stroke & Distance Age Group 37 100 Free 11 – 12 Girls 38 100 Free 11 – 12 Boys 39 100 Free 13 – 14 Girls 40 100 Free 13 – 14 Boys 41 100 Free 15 – 18 Girls 42 100 Free 15 – 18 Boys 43 200 MR 12 & Under Girls 44 200 MR 12 & Under Boys 45 200 MR 12 & Under MIXED 46 200 MR 14 & Under Girls 47 200 MR 14 & Under Boys 48 200 MR 14 & Under MIXED 49 200 MR 18 & Under Girls 50 200 MR 18 & Under Boys 51 200 MR 18 & Under MIXED 52 50 Free 11 – 12 Girls 53 50 Free 11 – 12 Boys 54 50 Free 13 – 14 Girls Event Stroke & Distance Age Group

55 50 Free 13 – 14 Boys 56 50 Free 15 – 18 Girls 57 50 Free 15 – 18 Boys 58 50 Breast 11 – 12 Girls 59 50 Breast 11 – 12 Boys 60 50 Breast 13 – 14 Girls 61 50 Breast 13 – 14 Boys 62 50 Breast 15 – 18 Girls 63 50 Breast 15 – 18 Boys 64 100 IM 11 – 12 Girls 65 100 IM 11 – 12 Boys 66 100 IM 13 – 14 Girls 67 100 IM 13 – 14 Boys 68 100 IM 15 – 18 Girls 69 100 IM 15 – 18 Boys 70 50 Back 11 – 12 Girls 71 50 Back 11 – 12 Boys 72 50 Back 13 – 14 Girls

Event Stroke & Distance Age Group 73 50 Back 13 – 14 Boys 74 50 Back 15 – 18 Girls 75 50 Back 15 – 18 Boys 76 50 Fly 11 – 12 Girls 77 50 Fly 11 – 12 Boys 78 50 Fly 13 – 14 Girls 79 50 Fly 13 – 14 Boys 80 50 Fly 15 – 18 Girls 81 50 Fly 15 – 18 Boys 82 200 Free Relay 12 & Under Girls 83 200 Free Relay 12 & Under Boys 84 200 Free Relay 12 & Under MIXED 85 200 Free Relay 14 & Under Girls 86 200 Free Relay 14 & Under Boys 87 200 Free Relay 14 & Under MIXED 88 200 Free Relay 18 & Under Girls 89 200 Free Relay 18 & Under Boys 90 200 Free Relay 18 & Under MIXED