2019 Dead End Water Main Elimination Project Nathaniel Virdell, - - PowerPoint PPT Presentation

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2019 Dead End Water Main Elimination Project Nathaniel Virdell, - - PowerPoint PPT Presentation

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2019 Dead End Water Main Elimination Project Nathaniel Virdell, P.E. Project Engineer, SAWS Stella Manzello Contract Administrator, SAWS Marisol V. Robles SMWVB Program Manager, SAWS Non-Mandatory Pre-Bid Meeting July 15, 2020 Page 2

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2019 Dead End Water Main Elimination Project

Non-Mandatory Pre-Bid Meeting July 15, 2020

Nathaniel Virdell, P.E.

Project Engineer, SAWS

Stella Manzello

Contract Administrator, SAWS

Marisol

  • V. Robles

SMWVB Program Manager, SAWS

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2019 Dead End Water Main Elimination Project

July 15, 2020

Oral Statements

Oral statements or discussion during the pre-bid meeting will not be binding, nor will it change or affect the terms or conditions within the Plans and Specifications for this Project. Changes, if any, will be addressed only via an Addendum.

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Meeting Agenda

  • General Information
  • Solicitation

Website

  • SMWVB Requirements
  • Vendor Registration
  • Bid Packet Preparation
  • Additional Reminders
  • Communication
  • IFB Schedule
  • Contract Reminders
  • Project Overview
  • Required Experience
  • Coordination
  • Contract Requirements

– Supplemental Conditions – Special Conditions

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Pre-Bid Meeting

  • This is a Non-mandatory pre-bid meeting
  • Attendees should sign-in via chat on WebEx and sign-in sheet will be

posted on SAWS website

  • Key project information:

– Construction duration is 200 calendar days – Construction estimate $862,000.00 – Liquidated damages of $450.00 per day – Construction services being procured through Invitation for Bid (low bid) underTexas Government Code 2269

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Aspirational SMWVB Goal

Industry Aspirational SMWB Goal Construction 20%

The aspirational SMWVB goal is 20% of your total bid price

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Accepted SMWVB Certification Agency

  • South Central T

exas Regional Certification Agency

(Includes the T exas Historically Underutilized Business “HUB” Program, MBE, WBE, SBE) Minimum Qualifications for SMWVB recognition:

  • SBE-Certified (even MBEs and WBEs)
  • Local office or local equipment yard
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Good Faith Effort Plan (GFEP) FAQs

  • Q: Is the 20% SMWVB goal mandatory?

A: No, but we ask prime contractors to do their best with good faith outreach efforts. If the goal is not met, proof

  • f outreach efforts is required with the submittal.
  • Q: What if I am having trouble finding SMWVB subcontractors?

A: Please email the SMWVB Program Manager with the scopes of work you are seeking. You will receive lists of local SMWVB-certified firms to contact.

  • Q: What if my business is SMWVB-certified? Do I need to find SMWVB subs?

A: If your firm is SMWVB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a good faith outreach effort is still necessary.

  • Q: Do I need to include all my subcontractors in the GFEP or just those that qualify towards the

SMWVB goal? A: All subcontractors need to be included in the GFEP, even those that may not count towards the SMWVB goal.

  • Q: What if I have questions about the GFEP?

A: Please contact the SMWVB Program Manager at 210-233-3420, or at Marisol.Robles@saws.org. GFEP questions can be asked at any time before the submittal is due.

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Post Award: Subcontractor Payment & Utilization Reporting (S.P.U.R.) System

1.Subcontractor & Supplier Payment Tracking 2.Subcontractor and Supplier Additions or Substitutions 3.LCP Tracker 4.Must be Current and Accurate before Retainage is released

https://saws.smwbe.com

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Contract Solicitations Website – Recent Changes

  • To locate the Contract Solicitations website choose Resources
  • At the drop down menu choose Contract Solicitations
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Contract Solicitations Website – Recent Changes

  • Choose the specific

project

  • The following buttons

are now located under the advertisement:

– Notify Me – Plan Holder’s List – Downloads

  • Plans
  • Specs
  • Addendums
  • Geotechnical Data Report
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Vendor Registration & Notification (VRN)

  • Please register through SAWS Vendor Registration Program on the

SAWS website at www.saws.org to ensure access to the latest information.

  • T
  • receive updates on specific projects, registered vendors must

‘Subscribe’ to the project by selecting the project, and clicking ‘Subscribe’ under the Notify Me box. https://apps.saws.org/Business_Center/Contractsol/

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Key Reminders

  • All questions should be sent in writing to the corresponding Contract

Administrator by email or fax.

  • Please identify the project by its associated solicitation number.
  • Contractors should not contact the SAWS project engineer, the consultants

for this project,or any other SAWS staff up until Board award.

  • Late bids will not be accepted,and will be returned unopened.
  • If mailing bids, ensure that sufficient time is allowed for the package to reach

SAWS.

  • If bids will be delivered in person to SAWS, Respondents should allow

sufficient travel time.

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IFB Schedule

Questions Due

Wednesday, July 21, 2020 10:00am (CT) Answers Posted Monday, July 24, 2020 4:00pm (CT)

Bids Due

Thursday, August 6, 2020 11:00am (CT)

Board Award

September 1, 2020

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Bid Packet Preparation

  • Utilize the Bid Packet Checklist within the specifications

– All items due with the bid

  • Double check all mathematical calculations and verify all extensions
  • Addendums are acknowledged on the Bid Proposals
  • Ensure Mobilization & Prep ROW Line Item do not exceed the

percentages allowed

  • References and contact information must be verified prior to submitting

bid(s)

  • A Baseline Schedule should be part of the Bid Packet
  • NTP date of September 8, 2020
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Contract Requirements

  • Prevailing Wage Rate and Labor Standards – Section 2.10 of the

General Conditions

  • Certified payroll to be submitted on weekly basis
  • Wage decisions are included within the specifications
  • Contractors to utilize LCP Tracker
  • Site visits are random and unannounced
  • Interviews will be conducted and will be private & confidential
  • Payroll records are subject to review
  • All apprenticeship programs will need to be approved by Department of Labor

prior to starting

  • Contractors are responsible for sub-contractor payroll
  • Late payrolls delay contractor payments from SAWS
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Contract Requirements (Continued)

  • Insurance requirements are found in Section 5.7 of the GCs

– Include General Liability for Construction, Pollution Liability, Excess Liability and Installation Floater (in lieu of Builder’s Risk). – Compliant prior to executing the contract – SAWS will ask for insurance prior to Board award to expedite execution of the contract – Any deficiencies must be corrected prior to Board award

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  • There should not be any communication with the following:

 Design Engineer  SAWS Project Manager or Project Engineer  Any other SAWS staff  City Council member or staff  SAWS Board of Trustees

  • This includes phone calls, emails, letters, or any direct or indirect

discussion of the Bid.

Communication Reminders

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  • Bids are due no later than

11:00 AM CST Thursday, August 6, 2020

  • Follow specific delivery instructions:
  • Deliver to 2800 U.S. Highway 281 North, Customer Service Building
  • Make arrangements if mailing a bid
  • Late responses will not be accepted and will be returned unopened
  • Due to the COVID 19 situation, SAWS will accept bids

electronically

Key Dates - Submission Due Date

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Contract Reminders

  • Contractors must include a “Baseline Construction Schedule”

(CPM method) with the Bid Proposal and acknowledged in the Bid Packet Checklist

  • Use September 08, 2020 as the NTP date
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Project Overview

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Project Overview

Jamar Boulevard: 140 LF of 12” DI water main by boring method and 50 LF by open cut method

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Project Overview

  • W. Travis Street: 49 LF of 8” HDPE water main by open-cut

method and 232 LF of 8” HDPE by HDD

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Project Overview

W Quincy Street: 296 LF of 8” PVC water main by open-cut method and 12 LF of 6” DI water main by open-cut method

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Project Overview

W Buchanan Street: 330 LF of 8” PVC water main and 5 LF of 6” PVC water main by open-cut method

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Project Overview

San Fernando Street: 68 LF of 8” HDPE water main by open-cut method and 264 LF of 8” HDPE by HDD

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Project Overview

Blackhawk Pass: 14 LF of 3” PVC water main, 837 LF of 8” PVC water main, and 35 LF of 12” PVC by open-cut method.

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Required Experience

Bidders to provide six (6) similar projects

  • T

wo (2) open-cut projects (Prime contractor)

  • T

wo (2) jacking/boring/tunneling projects (Prime or subcontractor)

  • T

wo (2) horizontal directional drilling projects (Prime or subcontractor)

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Required Experience

The combination of similar projects must include the following:

  • Construction of 8-inch or larger pipeline using:

– A minimum of 2,000 LF of water main installation by horizontal directional drilling (HDD) – A minimum of 2,000 LF of water main installation by open-cut trenching – A minimum of 200 LF of water main installation by jacking/boring/tunneling

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Required Experience

The combination of similar projects must also include the following:

  • Projects shall have been completed in an urban setting requiring

coordination with residents and businesses, traffic control, pavement restoration, mill and overlay, trench excavation and compaction, and AC pipe handling and disposal

  • Project included work at multiple site locations and work was

performed simultaneously at different locations

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Contract Requirements – Supplemental Conditions

  • Contractor shall perform the work with its own organization
  • n at least 40% of the total original contract price
  • Baseline Schedule & Experience must be submitted with Bid
  • Liquidated Damages of $450.00 per day

Key Supplemental Conditions

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Contract Requirements – Special Conditions

  • Contractor must limit work to public ROW or areas of Right-Of-Entry
  • agreements. Agreements for additional areas must be obtained by

Contractor and provided to SAWS

  • Coordination and work scheduling required for Alazan Creek pipeline

crossings to avoid impacts to ongoing SARA Alazan CreekTrails Project

  • Work shall not occur at more than 2 work sites concurrently.

Substantial completion for work sites must be achieved prior to working at additional sites Key Special Conditions

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Contact Information

Contact Name Title T elephone Number Email address Stella Manzello Contract Administrator 210-233-3914 Stella.Manzello@saws.org Marisol

  • V. Robles

SMWVB Program Manager 210-233-3420 Marisol.Robles@saws.org

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QUESTIONS?

Reminder: Oral statements or discussion during the pre-bid meeting today will not be binding, nor will it change or affect the terms or conditions within the Plans and Specifications of this

  • Project. Changes,if any, will be addressed in writing only via an Addendum.
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2019 Dead End Water Main Elimination Project

Non-Mandatory Pre-Bid Meeting July 15, 2020

Nathaniel Virdell, P.E.

Project Engineer, SAWS

Stella Manzello

Contract Administrator, SAWS

Marisol

  • V. Robles

SMWVB Program Manager, SAWS