2019-2020 School District Budget Development Discussion Brian D. Russ, Superintendent Joanne M. George, Business Administrator Board of Education Meeting March 13, 2019
Budget Development We must remember: This is about more than reductions and balancing a budget. This is about our Values & Vision and upholding the integrity of our commitment to provide excellent quality programs and services to our students.
Considerations for the Budget Process • We are completely and unwaveringly committed to serving the interests of our students . • We are committed to exercising care and good judgment in managing the resources with which we are entrusted. • We are committed to conducting our business in an open, objective, and professional manner. • We are committed to constant improvement and future-focused planning.
Budget Finance Committee • 10/31/18 − Set future dates − Set future agenda items − Discussed 12/05/18 BOE Budget Presentation • 11/26/18 − Discussed adding a column to the Finance Committee working document to reflect the monthly BOE “Grid” report − Discussed adding Revenue rows to the BOE monthly “Grid” report − Discussed future agenda items Ø Prepare Reserve Documents – Postponed discussion Ø Prepare costs for 2019-2020 new requests – Discussed this document − Discussed potential restorations – SRO, Social Worker, Equipment
Budget Finance Committee • 01/02/19 − Reviewed and discussed various scenarios using Debt Service Reserve funds to manage current and future Tax Levy Limit Calculations − Discussed additional scenarios for managing the Tax Levy Limit Calculations − Discussed Establishing a Capital Reserve Fund to manage future Facility Project needs • 02/04/19 Agenda − Reviewed and discussed an additional Tax Cap Projection − Reviewed Governor’s State Aid Projection − Reviewed Fiscal Stress Score − Project expense categories for 2019-20, 2020-21, 2021-22, 2022-23 − Reviewed Reserve Fund Accounts
Budget Finance Committee • 02/25/19 − Additional Tax Cap Projection – Use of Debt Service & Pay down of BAN − Potential Propositions Ø General Fund Budget Ø Establishment of Technology Reserve Ø Establishment of Capital Project Reserve • 03/11/19 Ø Revised Revenue Budget Ø Capital Markets Recent Sale of Bonds – results • Future Finance Committee Dates Ø 04/08/19 Ø 04/29/19
Prior Year Staffing Reductions Previous Budgetary Reductions 3.0 FTE Administrator – Assistant Principal, Principal & Dir. of Instructional Technology 23 FTE K–12 General Education Teachers 2.0 FTE Non-Teaching Districtwide Staff Public Relations Representative 2.0 FTE Business Office Staff Reductions 1.0 FTE Maintenance Helper/Maintenance Mechanic 4.0 FTE Technician Positions 2.0 FTE Technology Integrator Positions
Multi- Year Budget Priorities 2019-20 through 2022-23 • Restoration of Social Worker • SRO – School Resource Officer(s) • Wellness & Athletic Initiatives − Restoration of Modified Sports − Purchase a new utility vehicle − Volleyball – Girls Modified – Boys JV − Lacrosse – Modified Girls & Boys − Fitness Center Cardio Equipment − Fitness Center Strength Equipment – EAEF Grant $21,515 − Fitness Center Supervision − STA Sports Performance Contract − Budget Line item Restorations (Materials & Supplies, Contractual) • Restoration of Technology Technician Position (s) − 2.0 FTE Technician Positions - 1.0 FTE Started 2/4/2019, 1.0 FTE Starting 7/1/2019 − Restoration of Materials & Supplies and Contractual - $15,000 − Develop Disaster Recovery Plan and Equipment Purchases to support the plan • Buildings & Grounds Initiatives − Equipment Restorations − Truck Leases − $100,000 Capital outlay project (s) –Transfer from Buildings & Grounds − 1.0 FTE Maintenance Helper/Maintenance Mechanic − 1.0 FTE Clerical Position
Multi- Year Budget Priorities 2019-20 through 2022-23 • Elementary School Initiatives − 1.0 FTE Position (Kindergarten) − Restoration of Special Area positions − 0.5 FTE Reading − K-4 STEAM Coordinator − 0.5 FTE Math AIS − 1.0 Literacy Coach − Increase to Materials & Supplies and Contractual Line Items • Middle School Initiatives − 1.0 FTE Position − Honors Experience Ø Materials & Supplies Ø Contractual Ø 0.2 FTE − LOTE Experience at 6th Grade − 5-8 STEAM Coordinator − 0.6 FTE AIS Reading − Academic Resource Center (ARC) − Increase to Materials & Supplies and Contractual Line Items
Multi- Year Budget Priorities 2019-20 through 2022-23 • High School Initiatives − Continued Restoration of High School Electives Ø 0.4 FTE Art Ø 0.4 FTE Math Ø 0.4 FTE ELA Ø 6 th Assignment Science Ø 6 th Assignment Social Studies − Academic Resource Center (ARC) − 4.0 FTE - Return to an 8 period Schedule − Increase to Materials & Supplies and Contractual Line Items
Multi- Year Budget Priorities 2019-20 through 2022-23 • District Initiatives − Continuation of Class Size Reductions − Restoration of Administrator(s) − Clerical Staff Restorations(s) − Chromebook Purchases − Building Level/Department Budget Restorations (Materials & Supplies, Contractual) − STEAM Initiatives Ø 1.0 FTE STEAM Teaching Position – High School Ø STEAM Materials & Supplies • Continued Rebuilding of Financial Stability − Unappropriated Fund Balance increased to 4% − Increased to Reserve Funds Ø Technology Reserve Ø Capital Reserve
Multi-Year Budget Completions 2018-19 Budget Planning Priority Completed during 2018-2019 Year Completed Estimated Cost 1.0 FTE Parkdale Classroom Teachers 2018-2019 $68,805 0.5 FTE Parkdale Math AIS 2018-2019 $34,403 0.2 FTE Parkdale Library Media Specialist 2018-2019 $15,237 0.2 FTE Parkdale Physical Education Teacher 2018-2019 $13,761 2.0 FTE Middle School Classroom Teachers 2018-2019 $137,610 0.5 FTE Middle School Business Classes 0.4 FTE - 2018-2019 $34,403 0.6 FTE Middle School Music Teacher 0.5 FTE - 2018-2019 $39,055 2 nd Semester 18-19 1.0 FTE Social Worker $34,100 High School Elective Additions Ongoing $18,000 0.6 FTE High School Physical Education Teacher 2018-2019 $41,283 Grounds Workers – From Part-time to Full-Time 0.5 FTE - 2018-2019 $18,593 Added Funding for Technology – Build Tech Reserve $150,000 - 2018-2019 $50,000 2 nd Semester 18-19 1.0 FTE Technology Position $17,500 Restore Modified Sports to Whole ½ -2018-2019 $10,000 Security Upgrades Raptor – 2018-2019 $20,000
2019-20 Proposed Budget Restorations Priority Completed in 2019-2020 Estimated Cost ATHLETICS Modified Sports Restored to Whole $10,000 Volleyball Girls Modified & Boys JV $7,466 Utility Vehicle $11,000 Restoration of Materials & Supplies $5,000 TECHNOLOGY 1.0 FTE Technology Department Position $38,000 BUILDINGS & GROUNDS Capital Outlay Project – Middle School Replacement of Window Balances Reallocated $100,000 Tractor Replacement Reallocated $11,300 Equipment Restorations Reallocated $28,000 Building Condition Survey $40,000 PARKDALE Restoration of Materials & Supplies $2,500 1.0 FTE Elementary Teacher $68,805
2019-20 Proposed Budget Restorations Priority Completed in 2019-2020 Estimated Cost MIDDLE SCHOOL Six - 6 th Assignments $41,304 Academic Resource Center - ARC $23,792 STEAM Materials & Supplies $5,000 Restoration of Materials & Supplies $3,500 HIGH SCHOOL 1.0 FTE Technology Education Teacher $46,067 0.4 FTE Art Position Restoration $31,090 0.4 FTE Math Position Restoration $17,314 0.6 FTE ELA Position Restoration (0.4 FTE HS 0.2 FTE MS) $27,367 Three 6 th Assignments – Science, Social Studies, Art $20,652 Academic Resource Center - ARC $22,610 Restoration of Materials & Supplies $5,000
Parkdale – Projected 2019-2020 Class Sizes Grade Level Estimated Class Size Kindergarten 22 First Grade 20.6 Second Grade 22.3 Third Grade 20.5 Fourth Grade 22.8
“ East Aurora Schools Experience $1.7 million surplus ” The East Aurora Bee Newspaper -Thursday, October 25, 2018 • Total Increase of $1,677,250 Reserve/Fund Balance 2016 - 17 2017 - 18 • Creation of Tax Cert Reserve - $208,000 towards Employee Benefit Accrued $182,784 $258,458 Fisher Price Tax Refund Liability • $150,000 Capital Technology Reserve Retirement ERS $5,253 $5,639 • $75,674 to rebuild EBLAR Reserve Liability $41,608 $41,636 • $418,148 Appropriated to the 2018-19 Budget Capital $1,133 $151,134 • Unappropriated Fund Balance at 3.69% from 1.52% Repair $393,355 $393,605 • EAUFSD deemed Most Fiscally Stressed in State of Tax Cert $0.00 $270,000 New York 2016-17 Appropriated Fund Balance $0.00 $418,148 − Results of 2017-18 is a good first step in Unappropriated Fund $503,218 $1,265,981 Balance regaining fiscal stability TOTAL $,1,127,351 $2,804,601 − Important to remember – we are not out of the woods yet
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