2018 SPEEDO EASTERN CANADIAN CHAMPIONSHIPS TECHNICAL MEETING April - - PowerPoint PPT Presentation

TECHNICAL MEETING

April 11, 2018

2018 SPEEDO EASTERN CANADIAN CHAMPIONSHIPS

Windsor International Aquatic & Training Centre

INTRODUCTION

Organizing Committee

Meet Manager: Jennifer Potma Local Organizing Chair: Jason Potma Swimming Canada National Meet Director: Paul Corkum Swimming Canada National Meet Referee: Dave Shewfelt Swimming Canada Events Manager: Amanda Zevnik Swimming Canada Para Technical Advisor: Jeff Holmes Swimming Canada Entries & Data Management: Trevor Cowan

RECAP of NEWER ROLES

Na National Me Meet Di Director

• Lead technical representative
• Oversee the technical execution of the competition
• Oversee pool temperature, deck space allocation, pool access etc.
• Chair jury of appeal

Na National Me Meet Re Referee

• Oversee official placements
• Oversee all officiating and protests at the competition

En Entry y Co Coordi dinator

• Oversee all entries and changes up until the technical meeting
• Oversee scratches and the production of heat sheets at the competition

MEET CONDUCT

Dave Shewfelt, Meet Referee Paul Corkum, Meet Director

START TIMES

Prelims (10 lanes): Warm-up: 7:30 – 8:50 am (Sprint / Pace lanes open 8:00 am) Start Time: 9:00 am Finals (10 lanes): Warm-up: 4:30 – 5:50 pm (Sprint / Pace lanes open at 5:00 pm) Start Time: 6:00 pm Para lane:0 (7:30 to 8:30 am. & 4:30 to 5:30 pm. = dedicated lane) Pace lanes: 0 & 9 Sprint lanes: 1 & 8 (starts from deep end in lane 1 & starts from shallow end in lane 8) Backstroke Ledge: lane 8 on Thursday, and Saturday (shallow end), lane 1 on Friday (deep end), no backstroke start events Sunday = during Sprint / Pace lanes open

TIMELINES ( ESTIMATES ONLY )

DAY 1: Prelims finish: 2:50 pm Finals finish: 8:40 pm DAY 2: Prelims finish: 1:30 pm Finals finish: 7:45 pm DAY 3: Prelims finish: 1:15 pm Finals finish: 8:15 pm DAY 4: Prelims finish: 2:25 pm Finals finish: 7:50 pm Timelines are estimates only….

COMPETITION MANAGEMENT INFO.

• Flyover starts for Prelims / No–flyover in Finals (clear pool each

event/heat in Finals)

• Relay events all start in scoreboard end; Relay heats swim fast to slow
• Thursday Prelims. Relay Events: moved to Thursday Finals and heats

swim fast to slow, alternating gender heats at end of session

• Distance Events: in Prelims. 1 swimmer per lane distance on Thursday
• am. and Sunday am fast to slow alternating gender
• Swim-offs = run by the end of the session when the tie occurred
• Finals sequence: B -> A -> B -> awards announced during B
• > A -> B -> awards announced during B
• 50m event starts in 50m deep end = finish shallow end

READY ROOM PROCEDURES

• Swimmers reporting timelines and locations
• Positive check in at the clerk of course during warm-ups
• Swimmers (all A & B finalists) report to ready room 15 minutes before

scheduled start of their race

• A finalist will not be marched on; they will be released during previous B

race and they will be introduced during their race.

• B finalist will not be marched on; they will be released during previous A

race and they will be introduced during their race.

WARM-UPS

SWIMMING CANADA WARM-UP COMPETITION PROCEDURES dated September 26, 2016 are in effect. Violations:

• Swimmers may be removed from their first event
• Second offense in same competition: removal from competition

Permitted:

• kick boards, pull buoys, snorkels (in comp pool)

Not permitted:

• fins, paddles, stretch cords in comp pool
• No Diving in comp pool except in Sprint Lanes during Sprint / Dive

Starts in designated timeframes

HEAT SHEETS & RESULTS

Prelims and Final Sheets:

• Available daily from the Clerk of Course
• Posted on the web as soon as they are ready and prior to each

session

• Foreign swimmer designation = A finals & B finals (max 2 only in

each heat)

• Foreign swimmer alternate = max 1 alternate for finals to replace

foreign swimmer no-show only Results:

• Posted after each event on the pool deck and upstairs
• Posted after each event on the Swimming Canada website.

SCRATCH PROCEDURE

• Deadlines

Ø Thursday Prelims:

30 minutes post Technical Meeting

Ø Friday–Sunday Prelims: 30 minutes following the start of

Finals the previous evening

Ø Finals :

30 minutes following Prelims events

(incl. Thurs. Relay event 6)

(excluding time final events) (ie. Fri. event 20; Sat. event 30; Sun. event 40)

• Penalties for no show (heats and finals) = $50 (as per SNC 3.4)
• Email scratches Not accepted

BACKSTROKE DEVICES

• The Meet Mgmt. team / IT will install the device
• The IT will ensure the device is set at 0, initially
• The IT will check the strapping is free of any twists or knots

and also that the wedge/ledge is sitting flat against the wall.

• Once the athletes arrive behind the block the athlete may

change the setting and ensure secured into position, or swimmer may ask the IT what setting to position, or if they wish to use the device at all. If requested, the IT will adjust the device to the requested setting.

RELAY PROCEDURE / SUBMISSION

• Clerk will provide/have available Relay Forms for Coaches at start of Prelims. warm-up
• n Thursday morning for Relays at Thursday Finals (Thursday Prelims: Relays have

moved to Finals session)

Ø Coaches will return Relay forms completed, even if no change from initial entries Ø Thursday Finals:

Relay names to Clerk 30 minutes prior to start of Finals

• Clerk will provide/have available Relay Forms for Coaches at start of Finals warm-up

the evening before Friday Prelims. and Saturday Prelims.

Ø Friday & Saturday Prelims: Relay names to Clerk 30 minutes prior to start of

• Prelims. session start (Fri. & Sat. mornings)
• Clerk will provide/have available Relay Forms for Coaches during Saturday Prelims.

Ø Saturday Finals: Relay names to Clerk 30 minutes prior to start of Finals

session

FOREIGN ATHLETES

Able-body events

• A maximum of two (2) foreign swimmers and or relays will be permitted

to advance to an “A” Final OR seeded top 10 in a timed final event. A maximum of two (2) foreign swimmers will be permitted to advance to a “B” Final.

PARA-SWIMMING

Finalist will be determined using the British Points System

• British 2015 Para Points Scoring (implemented in Hy-Tek MM).
• 3 Para Swimmers per Class limit on Finals to be highlighted.
• Seeding in Finals is by time for Para events
• Para S3, S4 and S11 classes for Lane designations in Warm-up periods to be

determined as Para lane: 0 for 7:30 to 8:30 am. & 4:30 to 5:30 pm. timeframe = dedicated lane (all Para swimmers may use this lane)

DQ’S AND PROTESTS

Disqualifications:

§ Disqualifications will be announced including event number, heat number and lane

number.

Procedure for protests: 1. Discuss DQ with the session Referee

• 2. If not resolved, a written protest may be presented to the Referee. A written protest

must be presented within 30 minutes after the conclusion of the event (protest forms will be available at the Clerk of Course)

• 3. If not resolved after discussion of the written protest, the matter may be assigned to a

Jury of Appeal. Jury of Appeal will include 1 Coach, of the 3 designated candidates (before Technical Meeting), with that Coach on Jury determined least impacted by DQ & decision.

JURY OF APPEAL

• Chaired by: National Meet Manager
• 1 appointed coach among the following coaches (least biased to the swimmer

involved in the appeal and no vested interest):

• Chris Stone (NS)
• Rob Novak (ON)
• Martin Gingras (QC)
• 2 or 4 officials

OPERATIONS & ADMINISTRATIVE CONDUCT

Paul Corkum, Meet Director Jennifer Potma, Meet Manager

SMS (TEXT) SERVICE FOR COACHES

• To subscribe text SW

SWIMEAS EAS to 767638 767638

GENERAL FACILITY INFORMATION

• Facility Entrances
• Hospitality
• WiFi access
• Coaches folios; heat / finals sheet pick-up
• Deck traffic flow

WIATC FACILITY POOL LAYOUT

Team Team Seat eating ng - bl bleachers rs Clerk

• f

Course Call Room

Turn End - Deep Warm-up warm-down Pool

1 2 3 4 5 6 7 8 9 1 2 3 4 5 6 7 8 9

Coaches Tables

Start End - Shallow

Spectator Bleachers

Lifeguard Office

Commission, Referees & Starters Awards Podium

Dive Towers

ACCREDITATION INFORMATION

§ Accreditation will be required to gain access to the pool deck § Access to the pool will be through the locker rooms past the main security checkpoint § ALL athletes, coaching staff and support staff must have accreditation, individuals without accreditation will not be permitted pool access § Lost accreditation will be replaced at a cost of $60.00 per accreditation at the clerk of course

SEATING

• Swimmers, Coaches seating is available on-deck in

bleachers on the stands side of pool deck

• Due to the potential number of swimmers, we encourage

teams and swimmers not competing in any given session to sit in the stands. This will assist in meeting pool safety standards and will be more comfortable.

CHANGE ROOMS

• Lockers are available in the change rooms for free. Please

bring your own lock.

• The family locker room is reserved for officials ONLY
• Swimmers should not leave their belongings in the lockers

between sessions

• Please ensure that all lockers are well locked. The venue,
• rganizing committee and Swimming Canada are not

responsible for lost or stolen items.

MEET SCORING

• Individual events, places 1 – 20:
• A final: 50-30-20-19-18-17-16-15-14-13
• B final: 12-9-8-7-6-5-4-3-2-1
• Relays events, places 1 – 10:
• A final: 100-60-40-38-36-34-32-30-28-26
• Foreign swimmers are not eligible to score points

AWARDS

• Medals for 1st, 2nd, 3rd place
• Team Championship banner
• Male and Female High Point Aggregate by age group (Olympic

Program)

• Male and Female High Point Aggregate (Paralympic Program)

If a swimmer is unable to pickup their award when announced at the awards podium, please send a uniformed substitute swimmer in their place

PARKING

§ Parking at the venue is paid for at machines in municipal lots.

Municipal Parking in the 2 highlighted lots off Bruce Ave (lot 22) and Caron Ave (lot 23) for:

• $1.50 per hour – Max of $5 per day

9:00 a.m. to 6:00 p.m., Monday to Saturday

• $1.50 per hour or $2.00 flat rate

6:00 p.m. to 12:00 midnight, Monday to Saturday and all-day Sunday

• Parking Directly adjacent to the pool

(west side and behind the building) has a time limit of max. 3hr. parking

Public Parking also available at variable rates.

Have a great meet!