2018 Community Foundation Run Eligibility to Participate Qualifying - - PowerPoint PPT Presentation

2018 Community Foundation Run

Eligibility to Participate

Qualifying organizations must be one of the following:

• 501 (c) (3) Nonprofit Organization in or primarily serving Gaston County
• Agency or special project fund of the Community Foundation – with

Foundation approval

• Program of a registered 501 (c) (3) – with written approval from sponsoring
• rganization
• Gaston County Public Schools – with written approval from school Principal.
• Gaston County Charter Schools – with written approval from school Principal.
• Local government entity – programs within the purview of town, county or

federal government agencies submitting a separate Nonprofit Agreement form.

• Faith based organization – demonstrating that all funds (donations

and match) will be used for non-denominational public outreach in Gaston County.

Application/Nonprofit Agreement

• NEW THIS YEAR: Online Application
• Smarter Select
• Link to the online application will be sent via email using the email

address you’ve provided today

• Only applications submitted online will be considered
• Application/Agreement must be completed and submitted online by

Midnight on Thursday, November 16, 2017

• Application/Agreement will be reviewed and eligibility determined by

Review Committee established by the Community Foundation

• A confirmation email will be sent to the eligible and ineligible
• rganizations on or before December 29, 2017
• To guarantee you receive email notifications regarding the Run

add ewiggins@cfgaston.org to your email contacts

Participation Requirements

• Volunteer assistance is essential to planning, organizing and staging the Run

so each organization is required to have at least one volunteer help with a Run Volunteer Team

• Volunteer sign up will be online and the link will be sent out at the end
• f December in the acceptance email to participating nonprofits
• Organizations will have from January 1st-January 31st to sign up their

volunteer

• Each organization is required to pick up and distribute 3 Community

Foundation Run posters (available February 1st)

• Each organization is required to have at least one walker or runner

participate in the Run

• All runners and walkers must register to participate in the

Community Foundation Run

• Participants must register individually using an ENTRY FORM;

no group registrations

Race Registration

• Race registration will open on February 1st
• Participants are encouraged to pre-register and do so early
• 5K Run Registration:
• Early bird registration ONLINE is $20 and $25 by check (until

March 31st)

• After March 31st, registration is $30 online and by check.
• Day of race registration is $35
• 2K Walk Registration:
• Early bird registration is $10 (until March 31st)
• After March 31st, registration is $15
• Day of walk registration is $20
• Both the 5K Run and the 2K walk registrations include a

T-shirt while supplies last

• New, certified 5K course

• Each organization is responsible for picking up donor/entry forms from

the Foundation (available February 1st)

• Once available, additional donor/entry forms may be printed from

www.cfgaston.org/Run

• Completed forms must be submitted to the Community Foundation in

person or by mail (NO CASH)

• Donor/Entry forms are required for:
• Making a donation to the Match fund or to a participating

nonprofit

• Participating in the Run/Walk
• In February, Donor/Entry forms will be sent via mass mailing to

past Run contributors. To avoid overlap, do not send out forms to your past donors

Donor/Entry Forms

• Matching Funds are distributed equally to all of the participating non-profits
• Donations to the Match Fund support EACH organization
• The Match percentage
• Percentage depends on the ratio of the total amount raised through the

Match Fund compared to the amount of eligible donor contributions

• 34% match percentage in 2017
• The Cap
• Eligible contributions matched up to $10,000 raised by a single organization
• Affiliation programs must participate under the same, single shared $10,000

cap (determined by whose name is on the tax ID letter)

• Gaston County Public Schools must participate under the same, single

shared $15,000 cap

• Gaston County Charter Schools must participate under the same,

single shared $15,000 cap

• Above the $10,000 cap, organizations will receive 100% of the

contributions unmatched

The Match Fund

Use of Funds

• Restricted to local use only
• Must be used within 6 months except for endowment funds

within the Foundation

• Excludes religious activities, political organizations/campaigns,

tickets for benefits, solicitations or lobbying

• Support existing or new programs

• All gifts must be made payable directly to the Community Foundation by

check, cashiers check or money order; credit card donations can be made

• nline
• No cash donations. If donors do not have access to checking accounts

please contact the Community Foundation and we will work to assist you

• Donations MAY NOT result from fundraising events or pooling

contributions

• Only gifts received by the Foundation from February 1, 2018 to April 20,

2018 will be eligible for matching funds

• No goods or services can be exchanged for a Run 2018 contribution

Contributions: General Guidelines

• Contributions should be sent to the Community Foundation promptly.

Donations must not be brought in or mailed as a group.

• Donor contributions may not be processed through a beneficiary or other
• individual. One may not collect several contributions and write a single check

to the Foundation.

• The Community Foundation will acknowledge all contributions $250 and over

with a tax receipt letter. Organizations are encouraged to acknowledge donors in the form of a thank you letter.

• Door to door solicitations are strongly discouraged, particularly by

unsupervised youth.

• Participating agencies cannot make contributions for their
• wn benefit.

Contributions: General Guidelines (cont.)

Keeping Track of Contributions

• Each organization will have an online login
• If your organization is new, the login information will be created after

the 1st donation is received

• If your organization has participated before, the login information is

the same as last year

• The online profile provides name, address, amount donated
• Gives option to export list of donors
• Foundation does not save donor list from year to year. The 2017 online

list will be deleted in January – Please save your list!

• Online donations can take up to 1 month to process
• Donations do not automatically update
• Donations are updated once per week

Eligible Contributions

• Checks/Money Orders/Cashier Checks (CASH NOT ACCEPTED)
• Made payable to the Community Foundation of Gaston County with a

Donor form

• Sent directly to the Foundation
• Gifts received after April 20, 2018 will not be eligible for matching

funds

• Donors contributing to multiple organizations and/or the match fund

should complete a single donor form and write a single check

• Credit Cards accepted online
• www.cfgaston.org, DONATE NOW
• Employer Matching Gifts Programs
• The matching portion paperwork from employers must be

received by the Foundation prior to April 20th in order to qualify

Ineligible Contributions

• Cash: No cash will be accepted by the Community Foundation
• Pledge Payments
• Gifts for Run 2017 cannot be made in fulfillment of a pledge agreement.
• United Way pledges are not eligible
• Event Proceeds
• Funds raised by raffles, drawings, auctions, dinners or other events are

ineligible

• Organizations must communicate this to potential donors.
• Sponsorships, Fees and Membership Dues
• Golf tournaments, concerts, media events are not eligible.
• Participation, team, event, uniform or any other type of fee is not

permitted

• No membership privileges may be provided by an organization

for Run contributions.

• Participating agencies cannot make contributions for their own

benefit.

Nonprofit Agreement Packet Checklist

• Organization’s online application MUST INCLUDE the following:
• Organization’s mission
• 2017 use of funds statement
• 501 (c) (3) letter for your organization or from sponsoring organization
• Board of Directors List
• Most recent tax return Form 990 or Form 990Z. If 990n epostcard is filed a

budget MUST accompany. If local chapter of national organization, must include a local budget.

• COMPLETED packets must be submitted online by November 16, 2017 at

midnight

• Printed applications will not be accepted
• Failure to provide necessary documents will result in ineligibility

to participate.

How to Make More Money

• People’s Choice - Booth Contest
• Applications will go out in acceptance

email at the end of December

• Limited to the first 40 organizations

that submit applications

• People’s choice booth winner will

receive $500

• Facebook Challenge
• Beginning February 1st, organizations

can submit a photo and photo caption to ewiggins@cfgaston.org to be posted on our Facebook

• Photo with the most likes on CFGC’s

Facebook page will receive $250

• Cornhole Contest
• Applications will go out in acceptance

email at the end of December

• 1st place $500, 2nd place $250
• Runners
• 1st place overall in men and women,

$1,000 each to their organization

• 1st place per age group in men and

women: $300

• 2nd place per age group in men and

women: $150

• Walkers
• Organization with most walkers

receives $500

• Final Hill Jam Band
• Applications will go out in acceptance

email at the end of December

• For pep bands, school bands, or

marching bands

• Only one band selected; $250 for

participation

Important Dates to Remember

• November 16, 2017 by Midnight:
• Deadline for online applications to be submitted in order to participate in

the 2018 Run

• By December 29, 2017:
• Organizations will be notified of application decisions via email
• Volunteer sign up will open online and link will be sent out
• Applications available for People’s Choice, Cornhole, and Final Hill Band
• February 1, 2018:
• Foundation begins to accept donations
• Participant registration opens
• Posters and brochures ready for pickup and distribution
• Volunteer sign up closes
• April 14, 2018 at 9AM:
• Community Foundation Run, Rotary Pavilion, Downtown Gastonia
• April 20, 2018:
• Deadline for contributions to qualify for matching funds

Questions?

To stay up to date on details regarding the 2018 Run visit our website, www.cfgaston.org/Run, and be sure to like the Community Foundation of Gaston County on Facebook, @CommunityFndGC!