2018 Capital Budget Presentation 2018 General Capital Budget - - PowerPoint PPT Presentation

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2018 Capital Budget Presentation 2018 General Capital Budget - - PowerPoint PPT Presentation

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2018 Capital Budget Presentation 2018 General Capital Budget Expenditures 2018 Capital Asset Type Projects Police 1,431,200 Fire 1,200,000 Finance 37,000 Transportation 8,231,900 Drainage 7,356,000 Parks 3,176,100 Recreation

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SLIDE 1

2018 Capital Budget Presentation

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SLIDE 2

2018 General Capital Budget Expenditures

Asset Type 2018 Capital Projects Police 1,431,200 Fire 1,200,000 Finance 37,000 Transportation 8,231,900 Drainage 7,356,000 Parks 3,176,100 Recreation 1,120,800 Fleet Replacement 1,128,800 Information Technology 4,295,000 Community Facilities 6,254,300 Parkland Acquisition 2,500,000 36,731,100

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SLIDE 3

2018 General Capital Budget Revenue Sources

Revenue Source 2018 Capital Projects General Operating (Core Capital) 14,149,000 Future Expenditure Reserve

  • General Capital Reserves

9,456,700 Lands Sale Reserve 2,000,000 Development Cost Charges 1,298,000 Equipment Replacement Reserve 2,535,400 Grants & Contributions 470,000 Borrowing 6,822,000 36,731,100

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SLIDE 4

2018 Capital Budget Sewer and Water

Asset Type Sewer Water Replacement Program 6,735,000 7,688,000 Funding Operating - User Fees 5,235,000 7,615,000 Reserves 73,000 Borrowing 1,500,000 6,735,000 7,688,000

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SLIDE 5

Capital Budget

Vehicles Equipment Technology

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SLIDE 6

Divided into 7 Sections Presenter

  • Police Vehicles, Equipment and Technology

Police Board (Feb 28)

  • Finance Equipment

Finance

  • Engineering Equipment

Engineering

  • Fleet Vehicles (Parks & Public Works)
  • Parks and Recreation Equipment

Parks & Rec

  • Fire Vehicles, Equipment and Technology

Fire Dept

  • Information Technology

Corporate Services

Vehicles, Equipment & Technology

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SLIDE 7

All vehicle replacements are funded from the Vehicles and Equipment Replacement Reserve Vehicles identified for replacement in 2018 include:

  • 3 small pickups
  • 4 vans
  • 2 backhoes
  • 5 crew trailers
  • 1 aerial lift truck

Criteria to determine vehicles due for replacement includes age, mileage, condition, and GHG reduction potential

Engineering Equipment / Fleet Vehicles

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SLIDE 8

Annual replacements from core and reserves

  • Golf course grounds equipment
  • Recreation Equipment
  • Parks equipment

Parks and Recreation Equipment

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SLIDE 9

All Fire Vehicle acquisitions are funded from the Vehicles and Equipment Replacement Reserve. Reserve has annual budgeted funding of $500K which manages the replacement of the current fleet. Impact of USD exchange rate, rising costs

Fire Vehicles and Equipment

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SLIDE 10

Capital Budget

Technology

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SLIDE 11

Council Strategic Plan

  • Implement business technology resource planning (P3)
  • Integrate and improve the management of electronic records (L2)
  • Implement asset management (L2)
  • Strengthen information technology foundation (L2)

Corporate Technology Principles

  • Maintain integrity and security of large, complex system which also

contains elements of personal information

  • Maintain functionality of products and services
  • Average life cycle of hardware and software of 3-5 years
  • Maintain compliance with licensing and maintenance

Principles

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SLIDE 12

Life Cycle and Costing

As the project becomes better defined, budget estimates become increasingly accurate. The project budgets covers three distinct phases:

  • 1. Discovery – the assessment of needs and scope of project

followed by design and planning for resources, budget, interdependencies with other systems and creation of RFP

  • 2. Awarding of RFP, creating contractual agreement with vendor

followed by construction and installation

  • 3. Maintenance of asset and work; budgeting towards

replacement and return to phase 1

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SLIDE 13

Assets

IT Infrastructure End user systems and

  • ther tools that support

all of the computer applications, security and data storage for 9 locations as well as mobile and remote access Business Systems Core systems upon which the entire

  • rganization depends

to meet legal, statutory, business and citizen requirements New Assets / Projects as identified in Council’s strategic plans or by departments

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SLIDE 14

2018 2019 2020 2021 2022 Total Capital $ 4,295,000 $ 4,003,000 $ 3,623,500 $ 3,783,000 $ 5,306,500 Associated Operating Costs $ 532,000 $ 797,523 $ 696,200 $ 167,700 $ 410,200

5 Year Technology Capital Plan

  • Corporate Plan for IT infrastructure
  • Data for 2018 and 2019 is accurate, data for 2020-2022 is best estimate
  • The 2022 budget includes $1.5 million for the electronic records

management initiative

  • Operating costs of new hardware and software is estimated at 22% of
  • riginal cost
  • Current estimates see technology capital requests stabilizing between $2.5

and $3 million annually

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SLIDE 15

Capital – IT Infrastructure

Servers 2017 Approved Funding - $750,000 2018 Capital Plan - $450,000

  • 2017 - HCI Phase 2 updating legacy servers and moving all

corporate data to the new data centers

  • 2018 – HCI, systems tools, continue security program and

enhance capabilities of the data centers

  • Estimated operating increase 2018 - $0 2019 - $35,200

Network 2017 Approved Funding - $200,000 2018 Capital Plan - $300,000

  • 2017 – enhancement of core and perimeter security
  • 2018 – firewalls and network equipment upgrades
  • Estimated operating increase 2018 -$0 2019 - $370,800
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SLIDE 16

Phone

Previously Approved Funding - $1,000,000 2018 Capital Plan - $25,000

  • 2017 – understanding business needs, technical

and functional design

  • 2018 –RFP process and implementation of system
  • Estimated operating increase 2018 - $70,400

2019 - $70,400

Email

Previously Approved Funding - $250,000 2018 Capital Plan - $0

  • 2017 – licensing compliance
  • 2018 – Groupwise remediation / directory consolidation
  • Estimated operating increase 2018 - $44,000

2019 - $99,000

Capital – IT Infrastructure

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SLIDE 17

Capital – Business Systems

Core System upgrades

2017 Approved Funding - $3,332,700 2018 Capital Plan - $2,900,000

  • Systems being upgraded (either major and minor) include:
  • JDE (HR & Safety)
  • Fire Dispatch / Ecomm system / 911 next generation
  • Tempest upgrade
  • GIS
  • SCADA
  • CLASS (recreation software)
  • Election
  • Traffic signals
  • Estimated operating increase 2018-$273,215 2019-$116,500
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SLIDE 18

New Assets

2017 Approved Funding - $624,000 2018 Capital Plan - $447,000

  • Additional systems being added to asset base
  • Plotter standardization
  • Prints shop capabilities refresh
  • Capital Contingency (10%)

Capital – New Assets / Projects

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SLIDE 19

Questions?

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SLIDE 20

Capital Budget

Engineering Water Utility Sewer Utility

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SLIDE 21

Engineering Capital Investments

Transportation

  • Sidewalks
  • Bike routes
  • Bus stops
  • Traffic signals
  • Bridges &

structures

  • Roads

Underground Infrastructure

  • Sewer, water, drain

mains

  • Pump stations
  • Reservoirs
  • Service connections
  • Fire Hydrants

Facilities

  • Fire halls
  • Police station
  • Parks & Public

Works

  • Community

facilities

  • Libraries
  • Municipal hall
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SLIDE 22

Facilities

Council / Corporate Policies

  • Saanich Green Building Policy (LEED Silver for New and >500m2)
  • Corporate GHG emissions reduction of 50% by 2020
  • Library Operating Agreement
  • Draft Strategic Facilities Master plan

Guiding Principles

  • Maintain facilities in acceptable condition
  • Support sustainability initiatives to improve municipal operations

targets

  • Accommodate needs to address growth & changing demographics

Investment Strategies

  • Utilize Carbon Fund to improve facility efficiency.
  • Leverage grant funding (BC Hydro rebates, Rick Hansen Foundation,

Strategic Priority Fund)

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SLIDE 23

Facilities

Renewal ($3.92 M)

  • Building Exterior (e.g., roofs, concrete repair)
  • Building Interior (e.g., accessible washrooms, fire kitchen)
  • Electrical (e.g., emergency lighting, network, distribution, emergency

backup power)

  • Heating, Ventilation and Air Conditioning (e.g., design, RTU

replacement)

Future Replacement Reserve ($2.3 M) Strategic Facilities Master Plan

  • Final phase underway.
  • Plan adoption Q2 2018.
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SLIDE 24

2017 Carry Forward

  • Municipal hall lighting replacement
  • Nellie McLung lighting replacement
  • Cedar Hill Golf Course ventilation

replacement

2018 Capital Plan

  • Fire Hall 1 barracks refresh
  • Les Passmore wheelchair

accessible washroom

  • Municipal hall sidewalk repairs
  • Saanich Commonwealth Place

HVAC design

Facilities

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SLIDE 25

Transportation

Council / Corporate Policies

  • Official Community Plan (39 policies)
  • Strategic Plan – C2, C7, F4
  • Pedestrian Priority Implementation Plan (PPIP)
  • Draft Active Transportation Plan

Guiding Principles

  • Encourage walking, cycling, and public transit as

preferred transportation options

  • Provide safe and active routes to school
  • Maintain infrastructure in acceptable condition

Investment Strategies

  • Leverage grant funding (Strategic Priority Fund, BikeBC, Road

Improvement Program, Active Transportation Innovative Fund )

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SLIDE 26

Transportation

$- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000

Walking Transit Vehicles Bridges Signals & Streetlights Walking Cycling Cycling Transit Vehicles Programming Signals & Streetlights

Renewal - $5.6m New - $2.6m

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SLIDE 27

2017 Carry Forward

  • Finnerty complete street upgrade
  • Haliburton sidewalk
  • Morris sidewalk

2018 Capital Plan

  • Feltham bike lanes
  • Wilkinson sidewalk & bike lanes

upgrade

  • Interurban Traffic Signal
  • Cedar Hill at Doncaster

crosswalk

Transportation

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SLIDE 28

Underground Infrastructure

Council / Corporate Policies

  • Official Community Plan (30 policies)
  • Strategic Plan – C4, F4

Guiding Principles

  • Proactive maintenance and replacement of infrastructure to sustain

service levels

  • Design resilient infrastructure to address climate change
  • Upgrade/expand infrastructure to address growth

Investment Strategies

  • Enhance cost-effectiveness through strategic procurement & project

planning

  • Secure grant funding
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SLIDE 29

Underground Infrastructure

Renewal ($20.8M)

  • Drain: ($6.9M)
  • 2.4 km of drain main
  • Reserve contribution $2.1M
  • Water: ($7.2M)
  • 2.2 km of water main
  • Reserve contribution $2.4M
  • Sewer: ($6.7M)
  • 2.2 km of sewer main
  • 1.0 km of sewer main re-lining
  • Reserve contribution $1.3M
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SLIDE 30

2017 Carry Forward

  • North Dairy/Kingsley construction
  • f deep sewer replacement with

drain and waterworks

  • Jamaica/Parkside/Winchester

construction of sections of full and partial underground replacement

2018 Capital Plan

  • Foul Bay watermain replacement
  • Ridgebank utilities and paving

replacement

  • Sims utilities replacement

Underground Infrastructure

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SLIDE 31

Capital Budget

Parks and Recreation

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SLIDE 32

P&R Capital Investments

Recreation Facilities Cedar Hill Cedar Hill Golf Gordon Head Pearkes Commonwealth

Park and Trail Structures Playgrounds Sports fields Sports courts Parking lots Bridges and Structures Trails Buildings Signage Natural Areas

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SLIDE 33

Sport Fields, 22,021,200 Trails, 16,553,200 Hard Courts, 3,200,000 Pedestrian Bridges, 4,825,400 Irrigation, 4,434,500 Parking, 7,477,900 Playgrounds, 5,221,800

Parks

  • Over 100 km of trails
  • 62 sportsfields
  • 35 tennis/pickleball courts
  • 21 sports courts
  • 56 playgrounds
  • 1 water park
  • 1 skate park
  • 21 public washrooms
  • 37 beach accesses
  • Over 350 km of irrigation lines TOTAL VALUE: $63,000,000
  • Over 100 bridges and stairs
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SLIDE 34

Parks

  • 0.50

1.00 1.50 2.00 2.50 3.00 3.50 Dollars (in millions) Year

Parks Infrastructure

Amount Target

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SLIDE 35

2017 Carry Forward $ 1,178,200 2018 Capital Plan $2,823,000

Parks

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SLIDE 36

McMinn Cul de Sac Trails

Rainbow Rosedale Lambrick Mount Douglas

MAJOR PROJECTS 2018

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SLIDE 37

Locations

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SLIDE 38

2017 Carry Forward $ 1,508,100 2018 Capital Plan $727,400

Recreation

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SLIDE 39

Recreation

19% 17% 23% 23% 18%

Cedar Hill Recreation Gordon Head Saanich Commonwealth Pearkes Golf Course

2018 Proposed Allocations

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SLIDE 40

Questions