2017 Welcome to SoH Assoc Prof Goh Geok Yian Associate Chair - - PowerPoint PPT Presentation

School of Humanities Graduate Orientation

2017

Welcome to SoH

Assoc Prof Goh Geok Yian

Associate Chair (Research) School of Humanities

Graduate Studies at SoH

Gr aduate Studie s Matte r s

By Ivy Goh

 Chinese

Asst Prof Qu Jingyi

Graduate Studies Coordinators

 English

Asst Prof Yong W ern Mei

 History

Asst Prof Scott Michael Anthony

Graduate Studies Coordinators

Linguistics and Multilingual

Studies Assoc Prof Francis Bond

Graduate Studies Coordinators

 Philosophy

Asst Prof Christina Chuang

Graduate Studies at SoH

Pe r iod of Sc holar ship VS Pe r iod of Candidatur e

Scholarship Period (Full Time Candidates)

• PhD
• 4 years
• MA
• 2 years

Candidature Period (Full Time Candidates)

• PhD
• 2 - 5 years
• MA
• 1 - 3 years

Period of Scholarship/ Candidature

Extension of candidature requests need to be put up

• nly if a student has exceeded the maximum candidature period.

Candidature Period (Part Time Candidates)

• PhD
• 3 - 7 years
• MA
• 1 - 4 years

Period of Scholarship/ Candidature

Extension of candidature requests need to be put up

• nly if a student has exceeded the maximum candidature period.

Graduate Studies at SoH

T e ac hing Re quir e me nts

Graduate Assistantship Programme for International PhD students on MOE non-premium scholarship

No Mode of Clocking Graduate Assistantship Programme Hours (Per Candidature) Maximum hours allowable for this category during candidature Maximum % allowable

• ut of the stipulated

GAP requirement Remarks 1 Teaching Hours/Laboratory Supervision 416 hours 100% Official office hours and preparation of the class can be taken into account. As a guide, preparation time taken for the assignment done should not take more than half

• f the time required for the assignment.

2 Research Assistant duty, inclusive of research supervision 125 hours (Out of 416) 30% The quality of the research supervision or RA duty needs to be endorsed by the student’s supervisor. No preparation time is to be clocked in this assignment. The RA duty should go beyond the scope of the research project undertaken by the student to fulfil the requirement of the PGR programme. 3 Other developmental assignments 83 hours (Out of 416) 20% Other assignments with developmental value approved by the Vice Dean.



PhD IS on a non-premium scholarship should serve 104 hours per semester (8 hours x 13 weeks) for a 2-year period, i.e. a total of 416 hours in his/her candidature.



The maximum percentage allowable for the 3 categories of duty remains the same for all IS on MOE PGR scholarships (regardless of programme or type of scholarship).



Flexibility is allowed for the IS to plan on a yearly basis instead of completing the hours by semester.



The above stated hours are the baseline requirements for IS on MOE-funded scholarships



GRO Students are not required to fulfil the GAP Hours



NPGS Singaporean and SPR students are required to fulfil 50% of the above requirement.

SINGAPORE ANS AND SINGAPORE AN PE RMANE NT RE SIDE NT S WIL L NE E D T O F UL F IL L 50% OF T HE HOURS L IST E D ABOVE

Graduate Assistantship Programme for International MA students on MOE non-premium scholarship

No Mode of Clocking Graduate Assistantship Programme Hours (Per Candidature) Maximum hours allowable for this category during candidature Maximum % allowable

• ut of the stipulated

GAP requirement Remarks 1 Teaching Hours/Laboratory Supervision 156 hours 100% Official office hours and preparation of the class can be taken into account. As a guide, preparation time taken for the assignment done should not take more than half

• f the time required for the assignment.

2 Research Assistant duty, inclusive of research supervision 47 hours (Out of 156) 30% The quality of the research supervision or RA duty needs to be endorsed by the student’s supervisor. No preparation time is to be clocked in this assignment. The RA duty should go beyond the scope of the research project undertaken by the student to fulfil the requirement of the PGR programme. 3 Other developmental assignments 31 hours (Out of 156) 20% Other assignments with developmental value approved by the Vice Dean.



MA IS on a non-premium scholarship should serve 78 hours per semester (6 hours x 13 weeks) for a 2-year period, i.e. a total of 156 hours in his/her candidature.



The maximum percentage allowable for the 3 categories of duty remains the same for all IS on MOE PGR scholarships (regardless of programme or type

• f scholarship).



Flexibility is allowed for the IS to plan on a yearly basis instead of completing the hours by semester.



The above stated hours are the baseline requirements for IS on MOE-funded scholarships

SINGAPORE ANS AND SINGAPORE AN PE RMANE NT RE SIDE NT S WIL L NE E D T O F UL F IL L 50% OF T HE HOURS L IST E D ABOVE

 PhD students are required to teach 3 hours without payment per week per semester  MA students on College-funded scholarship are required to teach 2 hours without payment per week per semester  For students on a scholarship who teach only 1 semester per academic year, they are required to teach double of the above requirements without payment per week. For example, PhD students on RSS will need to teach 6 hours without payment per week if they are only teaching for 1 semester per academic year  Beyond the requirement, students on scholarships will be paid  Students who are self-funded or no longer on scholarship  paid starting from their very first hour of teaching

Teaching Requirements

Graduate Studies at SoH

Gr aduation Re quir e me nts

PhD Candidates (Full Time)

• Complete 6 courses
• Obtain a minimum CGPA of 3.50
• Pass a Confirmation Exercise
• Attend 15 Seminars and submit a copy of proof of attendance
• Pass Research Integrity Online course and submit the certificate
• Candidates will be required to pass HWG702 (Small Group

Teaching) by their Confirmation before they can be granted the $500 RSS stipend increment

• Submit thesis before the end of the scholarship period

Graduation Requirements

All of the above by the end of 18 months

PhD Candidates (Part Time)

• Complete 6 courses
• Obtain a minimum CGPA of 3.50
• Pass a Confirmation Exercise
• Attend 20 Seminars and submit a copy of proof of attendance
• Pass Research Integrity Online course and submit the

certificate

• Submit thesis before the end of the candidature period

Graduation Requirements

All of the above by the end of 24 months

MA Candidates (Full Time)

• Complete 3 courses
• Obtain a minimum CGPA of 3.00
• Submit a satisfactory progress report from their supervisor
• Attend 10 Seminars and submit a copy of proof of attendance
• Pass Research Integrity Online course and submit the certificate
• An official confirmation exercise is not required for MA students
• Submit thesis before the end of the scholarship period

Graduation Requirements

All of the above by the end of 12 months

MA Candidates (Part Time)

• Complete 3 courses
• Obtain a minimum CGPA of 3.00
• Submit a satisfactory progress report from their supervisor
• Attend 10 Seminars and submit a copy of proof of attendance
• Pass Research Integrity Online course and submit the certificate
• An official confirmation exercise is not required for MA students
• Submit thesis before the end of the candidature period

Graduation Requirements

All of the above by the end of 12 months

Can I take additional courses?

Graduation Requirements

Can I be exempted from courses if I have taken an equivalent course from another university?

What are the maximum number of courses allowable per semester?

• 1 out

ut of 3 3 courses f for M MA s stude udents

• 3 out

ut of 6 6 courses f for PhD PhD stude udents

• Research s

stude udents m may take up up to 2 addi dditio ional courses dur during t the heir ir c candida ndidature (on n top o p of t total pr programme r requir uirements)

• MA S

Stude udents – 9 AUs or 3 3 Courses p per er sem emes ester

• PhD

PhD S Stude udents – 15 AUs o

• r 5

5 Courses p per er sem emes ester

Information Literacy Seminar for PG Students

• Compulsory Seminar – Information Research and Management for PG Research

Students

• Seminar is offered by the Library and is non-graded
• Should be completed in your first year
• Aimed at providing all postgraduate research students with a strong foundational

knowledge of current resources, tools, methods and practices in undertaking research in a digital information environment

• The seminar is held monthly and the schedule is provided in the link below
• Sign Up here: https://blogs.ntu.edu.sg/lib-learning/workshops/

Information Literacy Programme

Complete before 1st Year of Candidature (this is tied to your renewal of scholarship) Library In Charge – Mr Frank Seah – frankseah@ntu.edu.sg

All students must attend 10 Seminars Per Academic Year

• Proof of attendance must be submitted together with all renewals and

progress reports at the end of every semester.

• Failure to attend 10 Seminars per Academic Year or 5 Seminars per

Semester will result in stipends being withheld.

• The seminar attended can be of a different discipline or different division
• r even from a different school (if they allow). Any seminar is accepted as

all seminars are beneficial to a Graduate student’s professional development.

Seminar Attendance

1. *Appointment of Examiners should be done at least 3 months before the submission of thesis. 2. Update the correct thesis title when submitting the thesis through the online system. 3. The uploaded thesis should have been cleared by your supervisor beforehand. 4. Get your thesis checked for plagiarism via turnitin or iThenticate. 5. After you have submitted your thesis, you can check this link to find out roughly when you’ll be receiving your conferment letter. http://www.ntu.edu.sg/STUDENTS/GRADUATE/ACADEMICSERVI CES/Pages/conferment.aspx

Thesis Submission

Pr Prevent d del elays i in submi mission o

• f thes

esis

*The idenTiTy of Thesis examiners and oral panel members are confidenTial To sTudenTs

Thesis Online Submission System

Flow Chart

Appointm ent of Exam iners (3 months before thesis submission) without approved examiners, A/ C cannot endorse the thesis online. Exam iner given 2 m onths to m ark thesis

Student Subm its Thesis (Send supervisor-approved Turnitin report to School)

OAS to inform Supervisors the Examiners’ replies –

Reports can be found in Thesis Portal Minor Amendment with Reply to Examiners (1 month)

Supervisor Endorse Thesis Online (OAS takes this date as the official thesis submission date which will also be counted and student’s last day of candidature) Feedback to OAS about taking student’s submission date, but to no avail. Associate Chair Approves Thesis online

Minor Amendment without Reply to Examiners (1 month) Major Amendment with Reply to Examiners (3 months) Major Amendment without Reply to Examiners (3 months)

OR OR

Student to upload amended thesis and replies to examiners and proceed with oral exam Division to give amended thesis to internal examiner and proceed with

• ral exam

Student to upload amended thesis and replies to examiners and proceed with oral exam Division to give amended thesis to internal examiner and proceed with

• ral exam

Subm it Oral Exam Report Form and/ or Confirm ation of Am ended Thesis by I nternal Exam iner Form to School for subm ission in the online Thesis Portal

Graduate Studies at SoH

Confir mation E xe r c ise Aka Qualifying E xamination (QE )

 There will be 3 examiners for the oral QE, i.e., two examiners and chairman of the oral QE committee.  The oral QE is mainly to present research progress that students have made since admission.  Candidates are required to submit 4 copies of their confirmation report to their supervisor. The report should containt

• An abstract;
• A concise statement of the research topic;
• A justification for the choice of topic;
• A thorough literature review and critical summary of prevous research;
• An explanation of the conceptual framework used;
• An outline of the preliminary work that has been done;
• Plans for future research work and areas to be explored;
• A tentative table of contents for the thesis;
• A workplan/timeline for the future – this should be 3 pages in length;
• A brief bibliography and a list of publications or presentations made during probationary candidature.

 The report should be about 10,000 to 20,000 words with 1.5 line spacing. Include a word count on your title page.  The panel’s report and recommendation will be conveyed by the School to Office of Academic Services (OAS).  Candidates who do not pass the QE may be required to undergo the process again within a fixed period or may face termination.

Confirmation E xercise / QE

Only for PhD students

Graduate Studies at SoH

Plagiar ism and Ac ade mic F r aud Polic y

Penalty Guidelines

• Schools in HASS apply the following penalty policies on

plagiarism:

• A student found guilty of plagiarism will receive one (1) letter grade down and

depending on the seriousness of the offence and in some cases, zero mark may be awarded.

• In the event of a second offence, a student will be given a ‘Fail’ grade for the

subject in question.

• In the event of a third offence, it may lead to expulsion from the programme.
• Notwithstanding the standard policy listed above, HASS reserves the right to

apply other penalties, or escalate the penalty, if they are deemed to be warranted in the circumstances.

Plagiarism Policy

Procedures

• Students are to read the write-up on academic integrity and the NTU

Honour Code (http://academicintegrity.ntu.edu.sg).

• Students are required to check that all written assignments are their own

work and where relevant, references need to be provided.

• Students are to ensure that they submit their written

assignments/assessments with the signed declaration on the originality of their work.

• Students are required to sign and submit the “Declaration of Authorship”

form for their written assignments and other assessments.

Plagiarism Policy



E pig e um Re se a rc h Inte g rity Prog ra mme (online NT UL e a rn c ourse ) In c onsulta tion with your supe rvisor, c hoose one of the 2 tra c ks:

› So c ia l a nd Be ha vio ura l Sc ie nc e s › Arts a nd Huma nitie s

E pigeum Research Integrity Programme

Components in in Epig Epigeum RI I Pr Program Durati tion Online Course Modules 4-5 hrs Optional Activities (within online course) 11-13 hrs Communicative Activities (face-to-face activities) 13 – 17 hrs

Course is available on NTULearn

Cour

se Comple tion Cr ite r ia

E pigeum Research Integrity Programme

Asses essment I t Item tems Stu Studen ents Module Quiz (1-4 Qn) Required with 100% passing score Course Quiz (16 Qn) Required with 100% passing score Track-specify Course Quiz from Question Pools (16 Qn) Required with 100% passing score Course Evaluation Required Research Portfolio Optional Participation in online activities and discussion forum Optional

Graduate Students Office

I nnovation Centre Unit 1 1 7

(will be demolished in Dec 2017)

Tem porary Office at SSC



Due to limite d spa c e , a lloc a tions a re subje c t to a va ila bility



F ull T ime stude nts will be a ssig ne d a c ubic le , if a va ila ble . Othe rwise , the y will ta ke a long ta ble while wa iting for a c ubic le to be fre e d up.



He re a re a list of ite ms provide d for a ll our Gra dua te Stude nts: ›

De dic ate d offic e for Gr aduate Stude nts ac c e ssible only by stude nt c ar d

›

Shar e d Photoc opie r x2

›

Shar e d Ne twor k Pr inte r x2

›

Pe de stal dr awe r / L

• c ke r

s for Stor age

›

Disc ussion Rooms x2

›

Me e ting Room x1

›

Pantr y



Print a nd Photoc opy limit – pe r c a ndida ture ›

MA (Pr int – 7,000 page s, Photoc opy – 3,000 page s)

›

PhD (Pr int – 20,000 page s, Photoc opy – 8,000 page s)

Graduate Students Office

Graduate Students Office

Graduate Studies at SoH

L e ave Matte r s

• T

ype s of L e a ve

• Unoffic ia l L

e a ve › 21 da ys pe r c a le nda r ye a r › Ca nno t b e b ro ug ht fo rwa rd › Must b e suppo rte d b y the supe rviso r, a nd the He a d o f Divisio n, a nd a ppro ve d b y the Asso c ia te Cha ir (Gra dua te Studie s) › Stipe nds no t de duc te d

• L

e a ve of Abse nc e (L OA) › T

• b e ta ke n if mo re tha n 21 da ys.

›

Counte d towa rds ma ximum pe riod of c a ndida ture a nd pe riod of sc hola rship

› Administra tive fe e o f $53.50 pe r se m to re ta in the ir na me s o n the hig he r de g re e re g iste r › Surre nde r stude nt pa ss if o n L OA fo r mo re tha n 3 mo nths › Appro va l is a t the disc re tio n o f the Asso c ia te Cha ir (Gra dua te Studie s) o n c a se -b y-c a se b a sis.

• Ma te r

nity L e a ve (Simila r to L OA) › F ull sc ho la rship stipe nd up to a limit o f 8 we e ks

• R

e se r vist/ In Ca mp T r a ining › Applic a b le to ma le Sing a po re a n c itize n o nly › Stude nts unde r NT U sc ho la rship will ha ve the ir stipe nd pa id during this pe rio d a wa y.

• Compa ssiona te L

e a ve › A stude nt is g ra nte d c o mpa ssio na te le a ve o f up to 3 wo rking da ys o n the b e re a ve me nt o f a n imme dia te fa mily me mb e r. I t ma y b e ta ke n a ny time , e ithe r c o nse c utive ly o r within 7 c a le nda r da ys o f the de a th da te

• f the imme dia te fa mily me mb e r. F
• r the purpo se o f this pro visio n, a n imme dia te fa mily me mb e r re fe rs to

the stude nt’ s spo use , c hild, pa re nt, pa re nt-in-la w a nd g ra ndpa re nt. › Stude nts unde r NT U sc ho la rship will ha ve the ir stipe nd pa id during this pe rio d a wa y.

Leave Matters

Apply for leave via the Graduate Students’ Link (GSLink)

• Appr
• val is gr

ante d on a c ase - by- c ase basis

• Suppor

ting le tte r and Ove r se as Re se ar c h Attac hme nt F

• r

m is r e quir e d

• L

e tte r is to be signe d by Supe r visor

• Stipe nd will not be withhe ld dur

ing this pe r iod

• Gr

aduation r e quir e me nts will still ne e d to be me t in the time line give n

Overseas Research Attachment

• Appr
• val is gr

ante d on a c ase - by- c ase basis

• PhD S$5,000 is gr

ante d pe r stude nt pe r c andidatur e (AY2013/ 2014 onwar ds)

• MA  $1,500 is gr

ante d pe r stude nt pe r c andidatur e

• Subje c t to the availability of funding
• Stude nts must pr

e se nt a pape r

Overseas Conference Leave

For Current Students

http://www.soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/Home.aspx

Administrative Information and Forms

http://www.soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/Administrative- Information-and-Forms.aspx

Questions and Answers