0 Lincoln County Schools n y chool Li coln 2016-2017 Proposed Budget 20 6-2017 Pr p d B d t Steve Boynton, Superintendent
LCSD Budget Process CSD B. dge ~ Process LCSD Budget process in an on-going activity for the District The business office works in three fiscal years concurrently ◦ Prior year 2014-15 Fiscal year close out, audit prep and final audit report is concluded in December Final funding reconciliation is not complete until May 2016 ◦ Current year Regular business operations of the District Funding updates from ODE General Fund cash flow ◦ Upcoming year 2016-17 Budget development typically begins in the fall Superintendent makes decisions about building and department allocations, with support from the LST State law requires the upcoming budget be adopted no later than June 30th
LCSD Budget Process June ◦ Board announced Budget Committee vacancies in Zones 2 & 3 October ◦ Board presented with Budget Process Calendar November ◦ Board approved date for the first Budget Committee meeting
LCSD Budget Process CSD Budge · Process January ◦ Board appointed Budget Committee members Terry Buggenhagen to Zone 2 Thomas Hurst to Zone 3 ◦ Business Services worked on projecting revenues and expenditures, as well as enrollment for 2016-17 February ◦ Learning Support Team met throughout the month to discuss: School and department needs Staffing allocations and impact of suggested changes Sustainability of 2016-17 budget decisions into the 2017-2019 biennium
LCSD Budget Process LCSD 8 . dget Process 1 March ◦ Business Services finalized 2016-17 budget staffing sheets for schools and departments ◦ State School Fund estimate for 2016-17 released, with less than previously suggested allocation to LCSD ◦ Superintendent made final decisions about allocations to schools and departments ◦ LST met with Principals to distribute and review 2016-17 Budget Staffing Sheets ◦ Principals assigned Licensed and Classified staffing, discretionary line items and Co-Curricular assignments on the 2016-17 Budget Staffing Sheets ◦ LST met with Principals regionally to review 2016-17 Budget Staffing Sheets ◦ Human Resources began recruitment activities
LCSD Budget Process April ◦ Finalized 2016-17 Budget Staffing Sheets from schools and central departments were submitted on April 1st ◦ Human Resources Reviewed staffing sheets Continued with recruitment Worked with transfer requests ◦ Business Services worked on Proposed Budget document
LCSD Budget Process LCSD 8 1 dget Process May ◦ Budget Committee meeting notice reported in the News Times and posted on the District’s website ◦ Business Services finalized Proposed Budget document and delivered to the Budget Committee ◦ Budget Committee deliberates and approves the budget June ◦ Public Budget Hearing notice with Financial Summary will be published in the News Guard ◦ Board conducts Public Hearing on 2016-17Approved Budget ◦ Board Adopts 2016-17 Budget at regular board meeting (required prior to June 30, 2016)
2015-16 Adopted Budget - 2015-16 Adopted Budget 2015-16 budget was Approved by the Budget Committee with the following changes to the Proposed Budget ◦ Increased General Fund $500,000 for possible additional State School Funding ◦ Reallocated $800,000 from General Fund Unappropriated Ending Fund Balance to expenditures ◦ These additional resources were not realized in 2015-16 ◦ Entries to balance Transfers In/Out between General and Special Revenue Funds 2015-16 Approved Budget was Adopted by the Board of Directors on June 9, 2015 Actual Beginning Fund Balance of $4,796,040 was $430,178 higher than budgeted
2015-16 SSF Revenue Changes _ 2015-16 SSF Revenue Changes 2014-15 State School Fund Reconciliation LCSD teacher experience rate updated Increased slightly, .10 from (2.55) to (2.45) Previously dropped from .13 to (2.71) in 2012-13 Year-end ADMw updated – increased 45.67 from 5-9-15 estimate LCSD is no longer in Stop-Loss Transportation Grant reconciled to actual expenditures Funding per ADMw increased $86 Carve-outs for the biennium are reconciled from projected to actual $55,499,081 more available for formula distribution Many of these factors are outside the District’s control and are unknown prior to final reconciliation details released by the state. Total SSF updates equal $732,199 additional revenue
2015-16 SSF Revenue Changes, Cont’d 20 I 5.. 6 SSF Revenue Changes Contd Property taxes, State Timber Tax, County School Fund and Federal Forest Fees are all part of Local Revenue included in the SSF formula. State resources make up the difference between Local Revenue collected and the District’s SSF allocation. The more Local Revenue collected, the less funding comes from State resources . LCSD was aware of the additional $1.6 M Local Revenue received and that the reduction would be reconciled and due to the State in May 2016. As a result, we reduced SSF revenue recorded in 2014-15. Monthly financial reports to the Board track local revenue collections as compared to the SSF estimate. The possible reconciling adjustment is included in the monthly reports. Reconciled Local Revenue resulted in an additional $49,304 Total adjustments to 2014-15 SSF revenue $781,503
2015-16 SSF Revenue Changes, Cont’d _ 20 5 .. 16 SSF Revenue Changes Contd 2015-16 State School Fund estimate updated ◦ Funding per ADMw increased $23 ◦ Slight decrease of ADMw (6.80) Adjustment to Students on IEP above 11% ◦ Adjusted estimated Local Revenue Updates generated $76,628 additional revenue High Cost Disability estimate $271,347 ◦ State School Funding includes $35M carve out to reimburse school districts for special education student costs in excess of $30,000 per student. ◦ LCSD estimated 2015-16 expenditures to be $389,769 ◦ This funding will be reconciled in May 2017 once actual expenditures are known state-wide. Total 2015-16 adjusted SSF Revenue $347,975
District Accomplishments District Accompl's ments We are excited about our accomplishments: • Increased student achievement • Improved resources and tools for accessing and analyzing student achievement data • Increased opportunities for PE and music at all elementary schools • Increased programs and electives for our secondary schools
o·s ~r·ct Acco District Accomplishments We are excited about our accomplishments: • Improved wages for ALL district staff that meet or exceed state average • Increased cash reserves to allow for • Negative changes to SSF revenue without derailing a school year • Sustaining increased programs and staff into the future • Possible flat or decreased state funding in the next biennium
2016-17 Budget Development Assumptions 20 1 16-17 Bu 1 dg, et Development Ass 1 umpti , ons General Fund Revenue Genera l l Fund I R, evenue SSF Revenue: ◦ State 2015-17 biennial K-12 education budget of $7.376 billion ◦ 2016-17 K-12 allocation is $3,747,130,346, which is 50.8% of the biennial budget ◦ Proposed budget developed using 3-7-16 estimate District revenue assumptions: ◦ $7,004 general purpose formula rate per ADMw ◦ Projected 6,967 ADMw ◦ $51,037,016 State School Fund formula revenue SSF revenue includes Local Revenue: Property Taxes County School Fund, State School Fund, Common School Fund State Managed Timber
2016-17 Budget Development Assumptions 2 1 0 I 1 6-17 B 1 udget Develop : mi ent Assu 1 mptions General Fund Revenue Gen 1 eral I Fund Re · venue Other local/miscellaneous revenue budgeted (not included in SSF formula) is $220,750 more than 2015-16 budget ◦ Interest income Planned larger ending fund balance Slightly increased interest rates ◦ Transportation services requested by Charter Schools ◦ Increase in other miscellaneous resources Miscellaneous revenue budgeted for 2016-17 includes resources from LBL ESD Tier II funds for the following: ◦ Community Resource Liaison ◦ Student Information Systems Coordinator contract ◦ Early Childhood Education Coordinator
2016-17 Budget Development Assumptions 20 I 6- 7 Budget Deve l lopme t Assumptio : ns General Fund Revenue G1 eneral Fu 1 nd I Reve ue Beginning Fund Balance is budgeted at $6,600,000 ◦ $408,630 is for building carryover balances ◦ $1,180,820 is used to increase staff and programs for students ◦ $750,000 is offset with Contingency ◦ $4,260,550 is added to UEFB to be held in reserve for the 2017-19 biennium Ending Fund Balance is projected to be less than $2 million dollars at the end of 2018-19 It is not anticipated that the actual July 1, 2016 BFB will be substantially higher than budgeted
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