2012 Continuum of Care (CoC) Competition 2012 SuperNOFA Competition - - PowerPoint PPT Presentation

2012 Continuum of Care (CoC) Competition

2012 SuperNOFA Competition Overview

• HUD makes new and renewal funding available annually under the

Annual Super Notice of Funding Availability (SuperNOFA) for Continuum of Care Homeless Assistance Grant Programs.

• Continuums of Cares (CoC) around the country complete one

consolidated application in order to compete for national funds.

• This year, the Los Angeles Continuum of Care (LACoC) is eligible for

approximately $6,056,912 in new funding through the Permanent Housing Bonus (project that serves the chronically homeless, homeless families and homeless individuals with disabilities).

11/27/2012

2012 SuperNOFA Competition Overview

Significant changes made by HUD impacting 2012 competition

• Exhibit 1 = CoC Application
• Exhibit 2 = Project Application
• HHN = Annual Renewal Demand (ARD)
• LAHSA has been designated Collaborative Applicant
• Consolidation of Programs
• Pro Rata Need/Hold Harmless Calculation

11/27/2012

2012 SuperNOFA Competition Overview

Consolidation of Programs

• Prior Years

Supportive Housing Program (SHP) Shelter Plus Care (S+C) Single Room Occupancy (SRO)

• Current Year

Continuum of Care Program

The components that comprise the Continuum of Care Program (Permanent Housing, Transitional Housing, Supportive Services Only, and Homeless Management Information System), will continue from the former programs.

11/27/2012

2012 SuperNOFA Competition Overview

Annual Renewal Demand Calculation

• Prior Years

HHN = the greater of PPRN or SHP Renewals

• Current Year

ARD = the greater of PPRN or (SHP + S+C Renewals) HHN = Hold Harmless Need PPRN = Preliminary Pro-Rata Need

11/27/2012

• The Continuum of Care Collaborative Applicant

submits the application on behalf to the CoC.

• The Los Angeles Homeless Services Authority

(LAHSA) is the Los Angeles CoC Collaborative Applicant.

• Other CoC’s in the region include

– Glendale – Pasadena – Long Beach

Who is responsible for submitting the application?

• The NOFA is divided into two sections

– CoC Application- formerly Exhibit 1 – Project Application- formerly Exhibit 2

• The CoC application is scored based on

information presented in the application.

• The CoC application must meet a minimum
• f 97/130 points required by HUD, in order

to be eligible for new projects.

What makes up the Application?

COC APPLICATION

• The CoC Application has several pieces

that tell a story about the entire CoC.

• This includes a listing of all homeless

programs within the CoC.

– Emergency Housing – Transitional Housing – Permanent Housing – Voucher Programs – Safe Havens

CoC Application

• Bed Inventory

– How many beds does the CoC have for Homeless Individuals and Families?

• Point in Time Homeless Count

– How many homeless individuals & families are within the CoC boundaries?

• What are the numbers by various sub-populations

(demographics of the population)?

• CoC Performance

– How well did the programs within the CoC perform?

• Were they able to move people to Permanent Housing?

CoC Application

• How well did the CoC coordinate services for

the individuals and families experiencing homelessness?

• Did the CoC meet its goals & objectives?
• Has the CoC increased the number of programs

using the HMIS system?

CoC Application

PROJECT APPLICATIONS

For Project Applicants (formerly “Direct Grantees”)

• Projects that have been previously awarded

and have reached the end of their grant term.

• All renewals are on an annual cycle after the

initial grant term has ended.

• Renewal Projects include:

– Supportive Housing Program (SHP) – Shelter + Care (S+C) – SRO Moderate Rehabilitation

What are eligible renewal projects?

• Permanent Supportive Housing (PH)
• Transitional Housing (TH)
• Supportive Services Only (SSO)
• Safe Haven (SH)

Supportive Housing Program

• Shelter Plus Care

– Tenant Based Rental Assistance – Sponsor Based Rental Assistance – Project Based Rental Assistance

• SRO Moderate Rehabilitation

Shelter Plus Care & SRO Mod Rehab

• Supportive Housing Program

– LAHSA

• LAHSA has a grant with HUD
• Subcontracts to sponsor agencies

– Some agencies have a direct grant with HUD

• S&C

– Housing Authorities have a direct grant with HUD – Housing Authorities subcontract with sponsor agencies

• SRO Moderate Rehab

– Housing Authorities have a direct grant with HUD – Housing Authorities subcontract with sponsor agencies

Who Administers These Programs?

• General rule:

–The entity that has the grant with HUD is responsible for preparing the renewal project application

Who is responsible for preparing the renewal project application?

• LAHSA divides you into two groups for the

SNOFA renewal process:

– Project Applicants (formerly Direct Grantees)

• Agencies that have direct SHP grants with HUD
• Housing Authorities

– LAHSA Project Sponsors

At the end of the day…

• Responsible for Reporting on Past Performance
• Responsible for identifying and reporting to

LAHSA:

– Projects that will renew each year – Any major budget modifications that have been approved by HUD (must have already been approved).

• Responsible for preparing the eSNAPS project

application

• Responsible for submitting project application

in eSNAPS to LAHSA

Project Applicants

• Remember the General Rule
• It means a different process

depending on which group you are in

What does it mean to be responsible for preparing the renewal project application?

HUD ESNAPS SYSTEM

• Project Applicants are responsible for

interfacing with eSNAPS and completing their renewal application online

• Project Sponsors don’t interface with

eSNAPS

– They will provide and verify information about their project with the grantee (LAHSA) and/or Housing Authorities – The Project Applicant, LAHSA, or the Housing Authorities have the pleasure of making sure your project application is submitted to HUD correctly.

HUD’s eSNAPS System

• The electronic vehicle through which the

CoC submits the entire SuperNOFA Application

• CoC Application
• Project Applications

HUD’s eSNAPS System

• 1. Make sure you have completed the Central Contractor

Registration (CCR) in the new System for Award Management (SAM) – You must transfer your old registration in CCR to SAM – You should receive a notice from grants.gov indicating that your registration will expire in 60 days – You will not be able to access eSNAPS if you do not register in SAM – www.sam.gov

Things to complete before working in eSNAPS

• 2. Find your eSNAPS Username & Password
• Please make sure you have this prior to accessing

esnaps

– If you cannot get it from the staff that left the agency last year, then you need to contact the eSNAPS administrators to create a new username and password – File it somewhere for next year

• LAHSA does not know your username and

password, nor can we get that for you. We cannot even see your project without your permission.

Things to complete before working in eSNAPS

• 1. Applicant Profile
• 2. Project Application

eSNAPS Project Application

– Identifies your agency as the grantee

• Section to upload all pertinent agency identifying

documents and forms

– HUD form 2880 – 501 (c) 3 paperwork (if you are a non-profit entity)

– The Applicant Profile must be completed before you can complete your project application – You also have to submit your SF-424 to the State of California

Applicant Profile

• After completing the Applicant Profile, you

must do the following:

– Register for the Funding Opportunity – Create your project(s) – Complete & review you project application before submitting to LAHSA – Complete projects are due in eSNAPS no later than December 11, 2012

Accessing the Project Application

• The project application CANNOT be “imported”

from the prior year’s application

– Agencies will have to re-enter all data/information in the project application

• Project Applicants are responsible for…

– Reviewing inputted information – Making any necessary changes as approved by HUD – Submitting the application to LAHSA

• Once LAHSA receives the application it will be

reviewed for major errors and sent back for corrections if necessary

eSNAPS Project Application

• After all projects applications are

corrected and received in the CoC (LAHSA) list…

– The projects are either accepted or rejected by the CoC lead – All accepted projects will be ranked and submitted to HUD. – All new projects will be ranked as well

eSNAPS Project Application

COC PRIORITY RANKING PROCESS

For New and Renewal Projects

• HUD has mandated that all projects be ranked

within eSNAPS at least 15 days prior to the close

• f the competition.
• This date is January 3, 2013, but our goal is to

complete this process before the holidays.

CoC Priority Ranking Process

• For the 2012 Competition, HUD has created a

two-tiered ranking system.

– Tier 2 – High priority, high performing, meets CoC gaps – amount for Tier 1 projects is based on the value

• f Annual Renewal Demand (ARD) less 3.5%. LACoC

= $76,848,578 – Tier 2 – May meet CoC needs and gaps, but are lower performers or lower priority for the CoC – amount for Tier 2 is based on value of 3.5% of ARD + Planning $ + PH Bonus. LACoC = $9,094,166

CoC Priority Ranking Process

• Ranking Criteria for the two-tiered approach will

be based upon HUD’s specifications in the NOFA and will reflect projects categorized as “High need”, “high performing” and “meeting the CoC gaps”.

• Every effort will be made to solicit community

involvement as we work through these issues.

• Please ensure you read all future emails and

correspond within the timeline provided.

CoC Priority Ranking Process

• HUD will establish “Extreme High Needs”

to prioritize new PH Bonus projects. Areas to be based on:

– Number of homeless persons – Unemployment – Ratio of sheltered to unsheltered persons – Foreclosures – Preliminary Pro-Rata Need (PPRN) – Number of chronically homeless

CoC Priority Ranking Process

2012 COC PROGRAM COMPETITION

Resources

• HUD esnaps Project Applicant Training

Modules

– https://esnaps.hudhre.info/projectapps.cfm

• CoC Program Competition Information

– http://www.hudhre.info/index.cfm?do=viewEsn apsIssuances

• Esnaps Website

– https://esnaps.hud.gov/grantium/frontOffice.jsf

• Access to CCR Registration (SAM)

– https://www.sam.gov

Resources

Important Dates & Deadlines

• November 26th and November 28th

Project Applicants Overview Webinar– Overview of the project renewal application process.

• December 11th

Project Applicants Project Application (Exhibit 2) to LAHSA via esnaps

• December 12th- December 18th

LAHSA will rank all new and renewal projects received

 January 18th

CoC Collaborative Application due to HUD

Direct Grantee SuperNOFA Timeline (Tentative)

If you have any questions or concerns please send an email to snofa@lahsa.org.