2018 CoC Consolidated Application Process Debrief December 13, 2018 - - PowerPoint PPT Presentation

2018 CoC Consolidated Application Process Debrief

December 13, 2018 Danita Osborne-Morris, CoC Grants Coordinator CCSS Serving as the Collaborative Applicant Email: danitao@clarkcountynv.gov

The Survey

Survey Structure

• 6 parts to the survey
• Done in Google Forms to include branching

questions.

• Attempt to capture different perspectives

depending on role in the process

• Survey provided to new applicants, renewal

applicants, board members, members of the EWG, MWG, Scoring & Ranking, anyone who attend the TA session in June and chose not to apply

1 2 3 4 5 6 Category 1 Category 2 Category 3 Category 4 Series 1 Series 2 Series 3

Applicant Questions and Responses

5 10 15 Rate this year's application process Mandatory TA attended by grant writer How helpful was the TA How clear was the process? ZoomGrants Support eSnaps Support Timeline comfortability

Much Improved Yes! Very Helpful Somewhat Helpful Very Clear Somewhat Clear Very Supported Very Supported Comfortable About the

A little better

1 2 3 4 5 6 7 8 9 10 Kept Informed Amount of Information provided Rate this year's application Reviewed the narratives Willing to take a role in 2019 Series 5 Series 4 Series 3 Series 2 Series 1

CoC Board Members

1 2 3 4 5 6 7 8 Kept Informed Info Provided Rate Application Reviewed Narratives Future Role

0.5 1 1.5 2 2.5 3 3.5 Scoring and ranking process was a success It was easy to access assistance Timeline realistic Group scoring day was an effective use of time Strongly Disagree Disagree Not Sure Agree Strongly Agree

SRT

0.5 1 1.5 2 2.5 3 3.5 Fair Process Reviewer's Guide Accessible assistance Ease of Scoring Tool Realistic Timeline

1 2 3 4 5 6 7 8 Input taken into consideration CoC application fair to all interested in participating Joint meeting was effective Strongly Disagree Disagree Not Sure Agree Strongly Agree

EWG/MWG

1 2 3 4 5 6 7 8 Input taken into consideration CoC application fair to all interested in participating Joint meeting was effective

Process Strengths

• Ease of application with ZoomGrants mirroring

eSnaps.

• Developed spreadsheet and feedback form to

receive and provide targeted feedback to applicants.

• Instituted two scores that were averaged for

agency application during review process to provide.

General Comments

• Improvement in scoring criteria and process.
• Designing a monitoring tool to ensure it is conducive to ALL CoC

program types.

• Getting the V3 Tool implemented to ensure everyone is scored

fairly.

• Threshold to identify programs that are truly low performing so

they can be restructured or reallocated

• Feedback to providers on ZoomGrants applications to improve eSnaps

submissions.

• Earlier Process

What are your suggestions for improving the process in 2019?

Taking it back…

Topic Possible Points ANTICIPATED Points

Established Policies & Procedures 64 points 46 points Data submitted 76 points 44 points Narratives 60 points 60 points Totals 200 points 150 points

Policies and Procedures

• LGBT
• Public Housing Agency
• Addressing Racial and Ethnic disparities
• Strategy to effectively re-house families within

30 days of becoming homeless.

• MOU’s between CoC and educational supports

and services.

HUD Performance Measures

• Increase in number of RRH beds
• At least 85% of beds covered in HMIS
• Decrease of at least 5% of sheltered homeless
• Reduce the number of first time homeless
• Reduction in length of time individuals and

families remain homeless by at least 5%

• Reduce by at least 5% the rate of returns to

homelessness over 6 and 12 months

• Decrease in number of CHI and decrease in

total unsheltered

Next Steps…

What to expect moving forward?

• Home Base will be involved in the process from the

beginning.

• Currently working toward improving the process for

next year’s application.

• Developing a timeline that will begin the application

process sooner.

• Strategic progress monitoring.
• Discussion around quarterly meetings between the

EWG and MWG to ensure all groups are on the same page.

• TA for unsheltered
• RRH Learning Collaborative in 2019

Questions???