1st Quarter Review Kevin Streett, General Manager Jefferson County - - PowerPoint PPT Presentation

1st Quarter Review

Kevin Streett, General Manager Jefferson County Public Utility District #1

May 27, 2020

1st Quarter Projects Review 2020

“Many in our communities, including state and local government officials, have been working to increase broadband access as it has become essential to citizens under the “Stay Home, Stay Safe” order. Possibly those most in need are the families who have students in school. We would like to thank the efforts of Kevin Streett, his staff and the PUD Commissioners Jeff Randall Ken Collins, and Dan Toepper for their support in the PUD’s efforts to increase free access points in the county. Although drive- up free wifi hotspots may not be as convenient as having high-speed internet in the home, it is a step in the right

• direction. The leadership of the PUD is commendable.

Please join us in thanking Kevin and team!” Sincerely, Jefferson County School Superintendents Patricia Beathard, Brinnon Rick Thompson, Chimacum Frank Redmon, Quilcene John Polm, Port Townsend

Letter to the Editor, PT Leader, May 27, 2020

2

1st Quarter Projects Review 2020 3

Mel elan anie P e Patter erson, Human Resources Manager

Recent Hires

• April Owen, Customer Service Rep
• Jesse Bland, Meter Reader

Recruitments

• Power Director
• Pre-Apprentice

Recent & Ongoing Projects:

• COVID-19
• IBEW Negotiations

Upcoming:

• New Safety Manual to be

distributed

• Returning staff to buildings

1st Quarter Projects Review 2020

Kenny Yingling, Fleet and Warehouse

Returning to t the o

• ffice
• Employees to return 1 to 2 days per week if they wish to.
• Managers must coordinate rotating schedules so there are only

1-2 employees from their team in the office.

• Employees must follow guidelines
• Stay home when sick
• Upon entering the building, employees need to self-certify

that they have not experienced COVID-19 symptoms

• Six feet of physical distance
• If employees want to wear masks/gloves, they are

encouraged to do so

• If an employee enters a job site that falls under the

Governor's Phase One guidelines, employees must abide by the job site requirements.

5

Kris Lott, IT Manager

1st Quarter Projects Review 2020

Working From Home

• 31 PUD employees set up for telework

Those not set up have duties that require a physical presence

• Phone services remain available to

remote employees and customers – including customer service calls

• Billing activity continues normally
• Engineering and mapping services being

performed from remote

• Email and messaging services largely

unchanged

6

• Digital Signatures
• Virtual Meetings (Public)
• Online Conferencing & Collaboration
• Environmental monitoring for server room

The following were adopted to further facilitate remote work:

More documents are now digital – Customer Service – Billing – Accounts Payable

Much of the technology we are using for telework was already in place.

1st Quarter Projects Review 2020 7

2020 W 2020 Water Utility C ty Capi apital Project cts

• Kilisut Harbor Bridge (WSDOT)
• Reynolds Well
• SCADA Replacement for Sparling Well
• Snow Creek Wellhouse Replacement

Project

• Quilcene Water Tank Project
• Water System Plan Update

1st Quarter Projects Review 2020

Samantha Harper, Water Superintendent

8

1st Quarter Projects Review 2020

Unaccounted water in 2019 Coyle 54% Triton Cove 33%

Samantha Harper, Water Superintendent

• Bywater Bay Shine Plat LUD
• Coyle Water Line Replacement
• Gardiner Replacement Well
• Quilcene Second Source

Development

• Triton Cove Williams Addition

Wellhouse Replacement

9

1st Quarter Projects Review 2020

Kilisut Harbor Bridge Project

Expected Completion Date: July 2020

Photo by John Gussman Courtesy of Cascade Bridge 10

Jimmy Scarborough, Senior Electrical Engineer

Adams Street – Port Townsend

• Design and construction completed in February for conduit and vaults to convert power and fiber

to underground.

• Another step to complete the remaining overhead to underground in downtown Port Townsend.
• Project cost: $142K

New Feeder to Kala Point

• Design of conduit and vaults for the first phase for a new feeder out of Irondale Substation Bay 2 to

Kala Point has been completed.

• First section is to be installed is on Port property adjacent to the airport. This section is 2,500 feet

in length.

• Construction to start in June.
• Estimated project cost: $141K

Dana Roberts Feeder 13 & Hastings Feeder 12 Tie at Safeway Gas Station

• Design and construction was completed in early 2020. This project created a tie point between the

two feeders and is part of an ongoing project to create better redundancy for the hospital.

• Project cost: $116K

1st Quarter Projects Review 2020 11

Safeway Store – Primary Underground extension and replacement

• Design work and installation of new vaults and conduit has been completed to

tie in project with ongoing efforts to create a new tie to the hospital.

• Project will also upgrade transformer that serves Safeway.
• Electric construction to take place this summer or fall.
• Estimated project cost: $290K

Kilisut Harbor (electric)

• Design work for the permanent configuration has been completed. The new

section will be underground and attached to the bridge.

• Contractors will be onsite in early June to complete the construction and retire

the overhead.

• Estimated project cost: $590K

Current GIS Projects

• Line Locates now mapped with GPS coordinates to improve accuracy
• Interactive Water Service Areas Map for drinking water Consumer Confidence

Reports (CCRs).

• Water Line Breaks collected using Collector (Eric Storey has been practicing with

backlog data; will continue logging new line breaks using Collector for ArcGIS).

Jimmy Scarborough, Senior Electrical Engineer

1st Quarter Projects Review 2020 12

Preliminary Chimacum Substation Design

1st Quarter Projects Review 2020

• Applying for DOD grant to install new transformer bay

at Chimacum Substation.

• Project would increase capacity and improve reliability
• f electric grid. Tie into new Indian

Island/Marrowstone Circuit.

• If successful construction would begin Summer 2021.

Colton Worley, SCADA & Substation Technician

13

1st Quarter Projects Review 2020

MONTH TH T TO MONTH L LOAD C D COMPARI RISO SON

April 2017 MWh – 25,636 April 2018 MWh – 26,064 April 2019 MWh - 24,471 April 2020 MWh – 24,923

5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec MW

JPUD MWh COMPARISON

MWh 2017 MWh 2018 MWh 2019 MWh 2020

Colton Worley, SCADA & Substation Technician

14

PU PUD Com

• mmunit

ity S Sola

• lar has r

rec eceiv ived t the c condit itional u use p e per ermit f from

• m t

the C City

• f Port T

Townsend. nd.

Scott Bancroft, Projects Manager

Scott Bancroft, Projects Manager: Tree Trimming

• West Valley Tree Trimming Bid complete. 7.5 miles trimmed.
• South Quilcene Tree Trimming Bid complete. 8.0 miles trimmed.
• End of Coyle Tree Trimming Bid complete. 6.8 miles trimmed.
• Coyle Tree Trimming Phase 2 complete 5.2 miles.
• Contractors worked 36 days of Time and Material work throughout Jefferson

County, 16 miles trimmed.

• In the first quarter of 2020 approximately 12% of OH lines have been trimmed.

Coyle Tree Trimming Phase 3 will start week of June 2, 2020

• Bid for Transmission Line Clearing Fairmount, Eaglemount and Rhody Drive is due

May 27, 2020.

1st Quarter Projects Review 2020 16

Projects 2020:

• Broadband Completed – 7 Total

(4) Line Extension (3) Consumer

• Broadband Pending – Water Street Tunnels

1st Quarter Projects Review 2020

Work orders 2020 2019 Electric -177 Electric - 111 Broadband- 13 Broadband -2 Water -34 Water- 18 Aid Received 2020 2019 $145,960.36 – Electric $ 131,541.95 $36,265.00 – Water $23,105.00 $2,760.00 - Broadband $0.00

Number Loan Project Year-to-Date

1201 Broadband Budget $111,469

Lori Rae, Operations Assistant

17

Facility R Remod

• del

el & E Expan ansion

Total Budget: $4.2M 2020 Costs YTD: $1.13M Total Expenditures: $1.71M

UPCOMING WORK

Roofing, electrical, HVAC, plumbing, with siding and painting further down the current list.

1st Quarter Projects Review 2020

Don McDaniel, Special Adviser to the PUD

Expected Completion Date:

End of November

18

During the first quarter, PUD crews installed a total of $364,000 worth of inventory including: 15,000’ of conduit, 31,000’ of wire, 41 poles, 35 transformers, 53 pieces of equipment and 45 vaults.

1st Quarter Projects Review 2020

2019 At A Glance

Total Inventory Received into Warehouse: Total Inventory Charged out of Warehouse: $1,356,964 $1,415,351

Alyson Dean, Purchasing

Changes in supply chain due to COVID-19

• Longer leadtimes
• Early March-PPE, Cleaning

Supplies

• Now-Expanding into normal

stock items

• Focus on Project Planning
• Inventory Levels

19

1st Quarter Projects Review 2020

New Fuel Use Logging System to be installed:

Petro Vend 200 (parts on site-pending install)

• Employees will be prompted to enter Employee

number, vehicle number & odometer reading.

• Currently use pen and paper log
• Fuel usage will be uploaded into NISC during

month end close out

• Currently manual entry
• Employees will be locked out after 3 failed

attempts (incorrect mileage, invalid PIN)

• More accurate use

Alyson Dean, Purchasing

20

$11,977 $13,920 $14,121 $18,530

5,000 10,000 15,000 20,000

2017 2018 2019 2020

Year to Date Rainy Day Donations May 2020 Low-Income Participation 2018 2019 2020 Electric 594 595 725 Water 121 114 148 Sewer 3 5 9

Jean Hall, Customer Service

Manager

2020 LOW INCOME BUDGET

1st Quarter Projects Review 2020 21

Will O’Donnell, Communications Manager

UPCOMING

• Bill Redesign and/or Paperless promo
• Marrowstone Bridge Project Article
• Water Communications Planning
• New Color Newsletter
• Fair Booth Overhaul
• COVID-19 outreach
• Webex Moderation
• APPA Magazine Article
• Online Applications
• Searchable / Online

Agenda Packets

• Wifi Hotspot Promotion
• Expanded Social Media

PROJECTS JAN- MAY

1st Quarter Projects Review 2020 22

Mik ike B Baile iley, District Auditor/ Financial Services Manager

1st Quarter Projects Review 2020

FINANCE DEPT. UPDATES

• Improving invoice processing
• Reviewing Policies and updating as

needed

• Reviewing Cash Reserves

2020 FINANCE TEAM

• Nate Tantum—Utility Accountant II

Payroll

• Melissa Blair—Utility Accountant II

Accounts Payable

• Amanda Isaak—Accounting Tech I

Support

23

Form 7 Financials Thru March 2020

Operating Revenue--Electric $12,032,853 Total Operation & Maintenance Expense $7,358,445 Total Cost of Electric Service $9,755,927 Margins $2,789,438 Operating Revenue--Water $558,939 Total Operation & Maintenance Expense $551,402 Total Cost of Water Service $815,323 Margins ($122,444)

2020 Year to Date Budget to Actuals

Operating Revenue--Electric ($507,312) Total Operation & Maintenance Expense ($611,827) Total Cost of Electric Service ($960,515) Margins $604,359 Operating Revenue--Water $31,683 Total Operation & Maintenance Expense ($134,733) Total Cost of Water Service ($14,549) Margins ($105,788)

1st Quarter Projects Review 2020

Mike Bailey, Auditor

25