1 23/10/2015 Strengthening our Success Central Procurement and - PowerPoint PPT Presentation

1 23/10/2015

Strengthening our Success Central Procurement and Supplies Unit Department of Health Ministry for Energy & Health [Health] Ing Karl Farrugia Chief Executive Officer Malta Chamber of Commerce, Enterprise Industry, Valletta 23 rd October 2015

Objectives  To enhance the significant collaboration, which has been established between the Government of Malta and the Malta Chamber of Commerce, Enterprise and Industry  To strengthen the acquisition and supply chain that may improve the over-arching commitment to high-quality patient care service  To renovate and upgrade the legal and regulatory framework and supply chain strategy focusing on Information technology solutions

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Our Strengths & Weaknesses Global Shortages   Working in close liaison to mitigate and be proactive by securing stocks or alternatives.  Medicine Alerts are being issued to guide HCPs. Setting a web/sms link. Quality of products:   Declaration of Conformity being requested as MANDATORY  Technical document uploaded on ePPS: to avoid uploading catalogues and highlights  Counterfeits, ethical issues related to supplies being reported to the relevant authorities including MCCA/MA/DOC/COC Key Performance Targets   Strengthening adjudications by setting up in-house experts to maintain a faster closed processes  Supporting economical operators in submitting a more complete and less bureaucratic offers

Our Success  Regular Forecasts of requirements through staggered orders and visibility of demands and annual consumptions on website portal  Supplier/Client Performance - Open channels of communication and feedback  Website: http://health.gov.mt/en/cpsu/Pages/Home.aspx  Facebook: https://www.facebook.com/CPSUMFH  Meetings  Online assistance  Single bonds activated  Setting up of Time-based Agreements for Medicines  Setting procedures to involve relevant stakeholders to facilitate process including MCCAA, DOC  Drastic improvements in suppressing Stock Outs

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Improved Supplier ’ s Performance Penalties imposed over the last 5 years € 918,587 € 652,473 € 619,455 € 428,260 € 114,739.55 2011 2012 2013 2014 2015

Improved Payment Terms Creditors over 60 Days € 16,000,000.00 € 14,000,000.00 € 12,000,000.00 € 10,000,000.00 € 8,000,000.00 2015 2014 2013 € 6,000,000.00 € 4,000,000.00 € 2,000,000.00 € -

Timebased Pharma Contracts Vaccines Blood Anaesthesia Central Nervous System Musculoskeletal & Joint Disease Renal High Volume priority pharma Controlled drugs Cardiovascular System Drugs Group I Chemicals Cardiovascular System Drugs Group II Ear, Nose and Throat Cardiovascular System Drugs Group III Fluids Cardiovascular System Drugs Group IV Gastro intestinal Anti Infectives - Group I - Antibacterials Gynaecology Anti Infectives - Group II - Antibacterials Radiopharmaceuticals Anti Infectives - Group III - Antibacterials Contrast Media Anti Infectives - Group IV - Antivirals & Antiretrovital Nutrition Anti Infectives - Group V - Antihelmintic, Antiprotozoal Obstetrics & Malaria Treatment Anti Infective - Group VI - Antifungal Ophthalmic Anti Epileptic Drugs Parenteral Nutrition Immunosuppressant Respiratory Skin Oncology Antihistamines Urinary Biological Other medicines Diabetes Non-medicines

Projects 2015-2016  Setting up of specifications and a formulary of Medical Materials and Surgical Devices based on international standards  Enterprise Resource Planning System to patient level:  Inventory Management System  Forecasting Demand  Reduction in Medical Error / Wastages  Pharmaceutical Automation/Distribution System  Intelligent Storage modules  Package Deals  First offers received and being assessed

CPSU: Expectations for 2016? Suppression of shortages   Joint Procurement  Suppliers to hold stocks  Time – based agreements Company Profiling   Suppliers ’ grading in collaboration with COC & DOC  Grading to be latched to performance guarantees  Robust system to ensure quality of service and products Wastage & Medical Error Reduction   Web based inventory management system  Barcode/RFID stock control  Electronic prescribing

Industry: Expectations for 2016?

Strengthening our Success