SLIDE 1
“You c har ge d WHAT to a gr ant?!?”
Mo st Co mmo n F inding s fro m Qua lity Assura nc e Re vie ws
Who a m I?
Arrie l Ra g ho o , Assista nt Co ntro lle r in Co st Ana lysis a c ric hto n@ ufl.e du 352-294-1136
You c har ge d WHAT to a gr ant?!? Mo st Co mmo n F inding s - - PowerPoint PPT Presentation
You c har ge d WHAT to a gr ant?!? Mo st Co mmo n F inding s - - PowerPoint PPT Presentation
You c har ge d WHAT to a gr ant?!? Mo st Co mmo n F inding s fro m Qua lity Assura nc e Re vie ws Who a m I? Arrie l Ra g ho o , Assista nt Co ntro lle r in Co st Ana lysis a c ric hto n@ ufl.e du 352-294-1136 Wha t is a
SLIDE 2
SLIDE 3
Wha t is a Qua lity Assura nc e Re vie w?
Re vie w o f e xpe nditure s fo r a n 18 mo nth pe rio d Spo nso re d pro je c ts e xpe nditure s a nd de pa rtme nt e xpe nditure s
SLIDE 4
Are a s Re vie we d
CAS E
xe mptio ns
P-c a rd T
ra nsa c tio ns
Vo uc he r T
ra nsa c tio ns
E
q uipme nt Purc ha se s
Co st T
ra nsfe rs
Pa yro ll T
ra nsa c tio ns
Sta ff T
ra ining
Co st Sha re Re q uire me nts L
e tte rs o f Appo intme nt
E
ffo rt Re c o rds
SLIDE 5
Most Common F inding s
CAS Vio la tio ns o n F
e de ra l Gra nts
Gra dua tio n re g a lia Ca r wa she s Me mo ry c a rds a nd a pho ne a da pte r Printe r Purc ha se d 14 ta b le ts whe n the spo nso r a ppro ve d the purc ha se o f thre e c o mpute rs
SLIDE 6
CAS E xe mptions He lp
Co st Ana lysis’ we b site :
“Cha rg ing Co sts Dire c tly
- r I
ndire c tly to Spo nso re d Pro je c ts”
SLIDE 7
CAS E xe mption He lp
UF
HR T
- o lkits
CAS
E xe mptio n Pro c e ss
SLIDE 8
Most Common F inding s
I
nc o rre c t a nd I nc o nsiste nt Ac c o unt Co de s:
Ho no ra rium pa yme nts F
e dE x invo ic e s
T
a rg e t Co py invo ic e s
SLIDE 9
Ac c ount Code s He lp
Ge ne ra l
Ac c o unting ’ s we b site
T
ra ining Co urse :
PRO304: Ba sic
Ac c o unting Co nc e pts
SLIDE 10
Most Common F inding s
I
nsuffic ie nt Suppo rting Do c ume nta tio n
Missing so urc e do c ume nts No de sc riptio n o n a n invo ic e
SLIDE 11
Most Common F inding s
T
ra ve l
No T
ra ve l Autho riza tio ns
No Pric e Quo te s o n Airfa re I
nc o rre c t Me a l Pe r Die m Re imb urse me nts
SLIDE 12
T ra ve l He lp
UF
T ra ve l Dire c tive s a nd Pro c e dure s
SLIDE 13
T ra ve l He lp
UF
HR T
- o lkits
T
ra ining Cla sse s:
PST
930 T ra ve l a nd E xpe nse
PRO306 UF
T ra ve l Dire c tive s Wo rksho p
SLIDE 14
Most Common F inding s
E
ffo rt
E
ffo rt no t re po rte d o n a pro je c t o n whic h a tra ve l re imb urse me nt wa s c ha rg e d
Additio na l pa y a nd lump sum pa yme nts o n F
und 201
SLIDE 15
E ffort He lp
Co st Ana lysis HR T
- o lkits
T
ra ining Cla sse s:
RSH220 E
ffo rt F unda me nta ls
RSH230 E
ffo rt Ma na g e me nt
SLIDE 16
Monthly Re c onc ilia tion
http:/ / www.fa .ufl.e du/ fo rms-
a nd-pub lic a tio ns/ g uide -to - re c o nc ilia tio n/
SLIDE 17
Que stions
Arrie l Ra g ho o a c ric hto n@ ufl.e du 352-294-1136