You c har ge d WHAT to a gr ant?!? Mo st Co mmo n F inding s - PowerPoint PPT Presentation

“You c har ge d WHAT to a gr ant?!?” Mo st Co mmo n F inding s fro m Qua lity Assura nc e Re vie ws

Who a m I?  Arrie l Ra g ho o , Assista nt Co ntro lle r in Co st Ana lysis  a c ric hto n@ ufl.e du  352-294-1136

Wha t is a Qua lity Assura nc e Re vie w?  Re vie w o f e xpe nditure s fo r a n 18 mo nth pe rio d  Spo nso re d pro je c ts e xpe nditure s a nd de pa rtme nt e xpe nditure s

Are a s Re vie we d  CAS E  Pa yro ll T xe mptio ns ra nsa c tio ns  P-c a rd T  Sta ff T ra nsa c tio ns ra ining  Vo uc he r T  Co st Sha re Re q uire me nts ra nsa c tio ns  E  L e tte rs o f Appo intme nt q uipme nt Purc ha se s  Co st T  E ffo rt Re c o rds ra nsfe rs

Most Common F inding s  CAS Vio la tio ns o n F e de ra l Gra nts  Gra dua tio n re g a lia  Ca r wa she s  Me mo ry c a rds a nd a pho ne a da pte r  Printe r  Purc ha se d 14 ta b le ts whe n the spo nso r a ppro ve d the purc ha se o f thre e c o mpute rs

CAS E xe mptions He lp  Co st Ana lysis’ we b site :  “Cha rg ing Co sts Dire c tly o r I ndire c tly to Spo nso re d Pro je c ts”

CAS E xe mption He lp  UF HR T o o lkits  CAS E xe mptio n Pro c e ss

Most Common F inding s  I nc o rre c t a nd I nc o nsiste nt Ac c o unt Co de s:  Ho no ra rium pa yme nts  F e dE x invo ic e s  T a rg e t Co py invo ic e s

Ac c ount Code s He lp  Ge ne ra l Ac c o unting ’ s we b site  T ra ining Co urse :  PRO304: Ba sic Ac c o unting Co nc e pts

Most Common F inding s  I nsuffic ie nt Suppo rting Do c ume nta tio n  Missing so urc e do c ume nts  No de sc riptio n o n a n invo ic e

Most Common F inding s  T ra ve l  No T ra ve l Autho riza tio ns  No Pric e Quo te s o n Airfa re  I nc o rre c t Me a l Pe r Die m Re imb urse me nts

T ra ve l He lp  UF T ra ve l Dire c tive s a nd Pro c e dure s

T ra ve l He lp  UF HR T o o lkits  T ra ining Cla sse s:  PST 930 T ra ve l a nd E xpe nse  PRO306 UF T ra ve l Dire c tive s Wo rksho p

Most Common F inding s  E ffo rt  E ffo rt no t re po rte d o n a pro je c t o n whic h a tra ve l re imb urse me nt wa s c ha rg e d  Additio na l pa y a nd lump sum pa yme nts o n F und 201

E ffort He lp  Co st Ana lysis  HR T o o lkits  T ra ining Cla sse s:  RSH220 E ffo rt F unda me nta ls  RSH230 E ffo rt Ma na g e me nt

Monthly Re c onc ilia tion  http:/ / www.fa .ufl.e du/ fo rms- a nd-pub lic a tio ns/ g uide -to - re c o nc ilia tio n/

Que stions  Arrie l Ra g ho o  a c ric hto n@ ufl.e du  352-294-1136