Year End Stats Reporting 2017 ECA Winter Conference, NTS Users Group - - PowerPoint PPT Presentation

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Sep 09, 2023 183 likes •438 views

Year End Stats Reporting 2017 ECA Winter Conference, NTS Users Group Registration Sources and Actions TEAM tries to track and report on useful data regarding the Source of Voter Reg and Maintenance GIGO - Garbage In, Garbage Out: How

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Year End Stats Reporting

2017 ECA Winter Conference, NTS Users Group

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Registration Sources and Actions

▪ TEAM tries to track and report on useful data regarding the Source of Voter Reg and Maintenance ▪ GIGO - Garbage In, Garbage Out: How well this works depends on users being diligent in using the Source codes as you begin any Voter Maintenance:

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NVRA Reporting

In TEAM Voter Reg Module, go to NVRA/ NVRA Stats:

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Enter Date Range, and select Report by “Source Summary”

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Report produced by Reg Source:

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Last page has Summary:

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Or run by Source Totals:

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And get different view:

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Remember – the Report depends on Users selecting correct Source:

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Click down arrow for options. (BOE is usually default)

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Maintaining Source Options

Reg Source options are controlled by table at: Supporting Tables/ Board of Elections/ Agency

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Every Code must also be mapped to a State Code

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Default code is controlled here:

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Source Code Maintenance

▪ You can’t delete a code once it’s been used ▪ But you can decide to not use it in the future ▪ Choose code and click “Modify,” then in Name field put “Do Not Use”:

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You will still see code in drop down, but users will also see prompt “Do Not Use.”

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Other Reports:

Annual Notice Totals (Ack, Confirm, Transfer, etc.)

▪ Go to Voter Reg/ Audit/ General Notices ▪ Put in date range, under Report, select Totals)

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Result:

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HAVA Voter ID Report

(how many voters showed ID)

After collecting Voter History, go to: Voter Reg/ Management/ Statistics/ Voter Stats/ Historical HAVA ID Req. Report

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Results:

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Note: For HAVA ID Report to work, Election Code must have been set up correctly:

And you will get a prompt when creating your Poll Book File to do a Before snapshot

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Or - Management and control/ management /HAVA ID Snapshot

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Final Thoughts:

▪ Run all the various NVRA and other reports and become familiar with what they keep track of (you can’t hurt anything!) ▪ Plan ahead – make note of what sort of stats you need each year and make sure data is being collected accordingly ▪ Make sure everyone is aware of and uses Source Codes correctly ▪ “Retire” any codes that are not useful and to ensure your year end reports are concise ▪ Add a new code(s) only if needed ▪ Run the reports monthly to make sure data is being collected as expected ▪ PDF all year end reports for future reference

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