Year-End Report Presented to the School Board June 11, 2019 - - PowerPoint PPT Presentation

Capital Improvement Plan Advisory Committee School Year 2018-19

Year-End Report

Presented to the School Board June 11, 2019

Telling Our Story

Who Benefits when we tell our story well? We All Do!

UNDERSTANDING OUR TERMS

Preface

Design Capacity

What is so special about Design Capacity?

When a school is designed, the architect draws a plan that includes the classrooms that are needed and all the

• ther building features that are needed to support those

students. When a school reaches 100% usage of its design capacity it is utilizing 100% of every system of the facility, both inside and outside.

Internet Archive Book Images [No restrictions], via Wikimedia Commons

Classrooms Water Fountains Bathrooms Exits Hallways Playgrounds Assembly Space Bus Ramp

Program Capacity

It’s time to drop this term!

Building Utilization

Building Utilization

What does Building Utilization mean?

Even when schools are designed exactly alike, they are not used in exactly the same ways. Each facility is adapted to meet the needs of the student population. Building Utilization may change from year to year. This variability makes it difficult to use Building Utilization as a long-range planning measurement. However, year-to-year comparison of Building Utilization can provide valuable information about trends and emerging facility needs.

Building Utilization

How is Building Utilization similar to Program Capacity?

They both change annually. They are both calculated as a cooperative effort between the facility principal and the SCPS Operations Staff. They both provide information about how the spaces within the facility are being used. They both allocate space for small group and pull-out educational spaces.

Building Utilization

How does Building Utilization differ from Program Capacity?

Building Utilization calculations are based on recommendations from the Virginia Department of Education in the Guidelines for School Facilities In Virginia’s Public Schools (revised September 2013.)

Building Utilization

What is the basis for the “Guidelines for School Facilities?”

• Virginia Uniform Statewide Building Code
• Americans with Disabilities Act (ADA)
• Regulations Establishing Standards for Accrediting

Public Schools in Virginia

• Standards of Quality

Building Utilization

What is included in the VDOE Guidelines for School Facilities?

Non-Capacity Resource Spaces such as music, art, physical

education, computer, and resource or pull-out spaces

Classroom Square Footage and Room Geometry Standards of Quality Maximum Class Size (the 25 student

maximum is also the standard used for ventilation calculations)

Outside Play Areas Health & Safety Standards such as hallway width, stair

handrails, number of bathrooms, even dumpsters!

Building Utilization

VDOE Guidelines for School Facilities

• Best practices based on

Virginia’s Standards of Quality

• Consistent throughout all

building systems

Stafford County Staffing Standards

• Staffing is a resource

issue not a capacity issue

• Maximums are not
• ptimal and should be

the exception, not the plan

Optimal Methodology Current Methodology

vs.

HIGH SCHOOLS

Chapter One

Projecting Growth

4% 3% 1% 2%

High School Enrollment Change

Students

Based on Projected Student Enrollment Report dated 11/30/2018

Comparing High School Enrollment to Design Capacity

School Year HS Design Capacity Students Design Capacity Percentage 2018-19 10650 9,497 89% 2019-20 10650 9,521 89% 2020-21 10650 9,905 93% 2021-22 10650 10,223 96% 2022-23 10650 10,555 99% 2023-24 10650 10,747 101% 2024-25 10650 10,864 102% 2025-26 10650 10,924 103% 2026-27 10650 10,986 103% 2027-28 10650 11,124 104%

Calculating the High School #6 “Need-By” Date

Assumption #2:

The Joint CIP Committee has agreed that a new High School will seat 2,150

• students. (Note: The Comp

Plan says 1800)

Assumption #1:

The BoS’ Comprehensive Plan states that a school’s optimal capacity is 90%.

Assumption #3:

Weldon Cooper study estimates that Stafford County population growth will continue at 3.5% annually until 2020 and remain at 2% annually through 2029.

Current Design Capacity 10,650 HS #6 Design Capacity 2,150

• Resulting Design Capacity

12,800 If HS#6 opens when enrollment is: Resulting division- wide Des-Cap Percentage is: 10,000 78% 10,500 82% 10,650 83% (2023-24) 11,000 86% 11,500 90%

MIDDLE SCHOOLS

Chapter Two

Projecting Growth

• 50

50 100 150 200 250 300 350

Students

Students 5% 1% 2% 1%

Middle School Enrollment Change

Based on Projected Student Enrollment Report dated 11/30/2018

Comparing Middle School Enrollment to Design Capacity

School Year MS Design Capacity Students Utilization Percentage 2018-19 8170 6932 85% 2019-20 8170 7252 89% 2020-21 8170 7291 89% 2021-22 8170 7262 89% 2022-23 8170 7243 89% 2023-24 8170 7353 90% 2024-25 8170 7467 91% 2025-26 8170 7602 93% 2026-27 8170 7686 94% 2027-28 8170 7753 95%

Calculating the Middle School #9 “Need-By” Date

Assumption #2:

The Comp Plan says that a new Middle School will seat 1,100 students.

Assumption #1:

The BoS’ Comprehensive Plan states that a school’s

• ptimal capacity is 90%.

Assumption #3:

Weldon Cooper study estimates that Stafford County population growth will continue at 3.5% annually until 2020 and remain at 2% annually through 2029.

Current Design Capacity 8,170 MS #9 Design Capacity 1,100

• Resulting Design Capacity

9,270 If MS #9 opens when enrollment is: Resulting division- wide Des-Cap Percentage is: 7,000 76% 8,000 86% 8,170 88% (not within 10 year

projection)

8,500 92% 9,000 97%

ELEMENTARY SCHOOLS

Chapter Three

Projecting Growth

1%

Annually

Elementary Schools

Comparing Elementary School Enrollment to Design Capacity

School Year ES Design Capacity Students Utilization Percentage 2018-19 14,399 12,476 87% 2019-20 14,613 12,635 86% 2020-21 14,613 12,767 87% 2021-22 14,613 12,880 88% 2022-23 14,613 12,979 89% 2023-24 14,613 13,167 90% 2024-25 14,613 13,341 91% 2025-26 14,613 13,444 92% 2026-27 14,613 13,606 93% 2027-28 14,613 13,765 94%

Calculating the Elementary School #18 “Need-By” Date

Assumption #2:

The Comp Plan says that a new Elementary School will seat 950 students.

Assumption #1:

The BoS’ Comprehensive Plan states that a school’s

• ptimal capacity is 90%.

Assumption #3:

Weldon Cooper study estimates that Stafford County population growth will continue at 3.5% annually until 2020 and remain at 2% annually through 2029.

Current Design Capacity 14,613 ES #18 Design Capacity 950

• Resulting Design Capacity

15,563 If ES #18 opens when enrollment is: Resulting division- wide Des-Cap Percentage is: 13,000 84% 13,250 85% 13,500 87% (2026-27) 14,000 90% 14,500 93%

HEADSTART & EARLY CHILDHOOD SPECIAL EDUCATION

Chapter Four

Projecting Growth

5%

Annually

Early Childhood Special Education

CONNECTING THE DOTS

Chapter Four

EVALUATING UTILIZATION

Together with School Staff

Measuring Building Utilization

Revise a currently-used tool.

• Include classroom

square footage

• Segregate GenEd

and SpEd capacities

• Identify

deficiencies

Five-Year Facility Review

We recommend that the School Board implement a regularly scheduled five- year facility review for all educational buildings in the SCPS inventory.

Five-Year Facility Review

Includes: Construction & Renovation History Systems Overview – age, efficiency, compliance, anticipated replacements Repair & Maintenance History Review of Building Utilization Planned Remediation for Deficiencies

PLANNING FOR NEW CAPACITY

Together with the Board of Supervisors

Adopt What Works

Allows flexibility for fluctuating program needs Allows space for mid-year enrollment growth Allows adjustments for uneven population growth

Adopt What Works

Adopt What Works

Construction Ed Specs & Design Land Acquisition

Adopt What Works

1

• Economies of Scale

2

• Shared Infrastructure

3

• Decreased Land Acquisition

Timeline

Preparing a CIP Timeline

FY 2020 Land Acquisition for a Combined Campus in the Hartwood District FY 2021 flexible Move Heather Emfield Public Day School to Old Moncure ES. (Phased renovations as enrollment increases) FY 2022 flexible Renovate Drew Middle School and prior PDS space) FY 2026 Aug, 2025 Open HS #6 on Combined Campus FY 2027 Aug, 2026 Open ES #18 on Combined Campus FY 2027 Aug, 2026 Open Pre-K Center #3 in Old Hartwood (Potential for Upper/Lower Elementary Schools if additional capacity is required)

PLAN FOR GROWTH

Together with the Constituents

Create a Land Bank

• As Stafford County grows in population and housing

development, it is becoming increasingly important to secure lands which are topographically feasible for schools.

• Having a capability in place to generate revenue

through the acquisition and selling of land, with the purpose of using generated funds to target preferable land is becoming a necessity.

Create a Land Bank

Government Commission

• Created by School Board
• Operates in Stafford County only.

Nonprofit – 501(c)(3)

• Unique organization or partner with existing non-profit.
• Able to accept donations.
• Buy & sell property throughout Virginia, nation, world.

Create a Land Bank

Mary Washington Foundation

• Supports University of Mary Washington by

acquiring and maintaining property.

• Generates revenue through leasing

agreements.

BRINGING THE STORY TO LIFE

Epilogue

School Staff

• Five-year Facility Review
• Building Utilization Reports for all educational buildings annually
• Class-size report twice a year

Board of Supervisors

• Negotiate new threshold for Elementary School construction
• Negotiate revised Joint CIP Process with dates that respect school calendar
• Revise CIP Priority List
• Design Capacity
• Campus-style Construction
• Creative re-use of existing building

Constituents

• Create a Land Bank

References

All images are used under a Creative Commons license. Specific attributions are included in the references section of the CIP Advisory Committee Report. Citations are provided in the references section of the companion CIP Advisory Committee Report.