What is Yortender? Yortender is a regional web portal that allows - - PowerPoint PPT Presentation

What is Yortender?

• Yortender is a regional web portal that allows local authorities to

effectively manage and advertise quotations and tenders.

• 22 local authorities, South Yorkshire Fire and Rescue, South

Yorkshire Pensions Authority and Berneslai Homes within the Yorkshire and Humber region have the ability to use it to manage their tender/quotation processes.

• Launched 01 January 2013

What does it do?

• Publicise current and future tenders
• Open up greater opportunities for companies

to tender for local authority contracts

• Seek invitations in an open environment
• Provides auditable and receipted transactions
• Support and Assistance available from the

Yortender helpdesk

Benefits

• Receive Requests for Quotes (RFQ) and Invitations to

Tender (ITT) electronically

• Submit your quotations and tenders electronically

almost instantly

• All you need is an internet connection and an email

account

• Reduce your paper and associated printing costs
• Benefit from proven added security and knowledge

that your submission has been delivered

• It’s free.
• Clarifications are managed quickly and easily

Tender Process

NELC publish tender Tenderer submits a bid Evaluation is completed Tenderers informed of award decision

Contacts

www.yortender.co.uk procurement@nelincs.gov.uk The Procurement People 01472 323018

Policies and Standards

We only ask for policies, procedures & standards that are relevant to the tender requirements, these may include:

• Safeguarding
• Health and Safety
• Complaints
• Ofsted or CQC registration
• Environmental

Our Top Tips

• Prepare – consider keeping a core collection of

information for responding to tenders/SQ’s

• Research – be selective; consider the risks,

turnover/contract value, delivery opportunities i.e. Sub-contracting/consortium bids?

• Read and understand –the instructions/ specification/

terms/ award criteria

• Stand out – tailor your bid accordingly to the award

criteria and emphasise your strengths/uniqueness.

• Clarify – if you are unsure, then ask us.
• Take time – give yourself plenty of time. Don’t leave it

until the last moment to submit

CCG Procurement Process

• Each procurement is designed according to the service being tendered for.
• Application process reviewed after each procurement.
• Strict EU and Public Contract Regulations 2015
• Usually “Open” Procedure.
• Advertised on:
• Contracts Finder - https://www.gov.uk/contracts-finder
• OJEU (Official Journal of the European Union)
• CCG Procurement Website - http://www.northeastlincolnshireccg.nhs.uk/e-

procurement/

• CCG currently developing a bespoke “eProcurement” system that will reflect

the variances in the tender process. Keeping the submission and evaluation of bids “organic”

Tender questionnaire

• A) Organisation Information.

Accounts for between 20% and 30% of score. Details of Bidder, Technical resources, Financial, E&D, H&S, Quality Systems, Governance

• B) Service Delivery

Accounts for between 50% and 80% of score. Designed depending on service. Parts such as Transition/Mobilisation, Delivering the Service, Staffing

• f the Service, Knowledge of the District, Record Keeping, Quality

Assurance.

• C) Peoples Panel

Accounts for 30% of score when used. Set by member so of the community requesting Bidders give an

• verview of the service offered which is evaluated solely by the people
• n the panel. The panel set areas they would look for when evaluating.

Additional Tips

• Understand the Specification.

This is what Commissioners are requiring and will evaluate responses against.

• Keep your responses nice and clear.

Evaluators want to understand in relative simple terms what you are

• ffering, they are looking for a simple explanation of how the

specification will be met.

• Describe the “Hows”.

Read back your proposals asking yourself if you have detailed “how” you will achieve what you have written.

• Use the Question & Answer period before the closing date.

Often there are elements of the tender pack that are unclear, or need further explanation. Commissioners will respond to all questions submitted in the prescribed format.

Feel free to contact me for further information: Brett Brown Procurement & Contracts Manager North East Lincs CCG brettbrown@nhs.net

Social Value

• Policy will be available on the council website

shortly after Cabinet meeting on 28th November

• “Outcomes and activities that will improve the

quality of life and life chances of our residents and enhance the economic, social and environmental sustainability of the local area.”

Social Value Aims

• Involve local people
• Tackle disadvantage
• Promote local economy
• Protect the environment

Social Value – Community Benefit

• By considering social value in everything the

Council does the community will be able to shape and influence service design and

• delivery. The Social Value policy is our

commitment to engaging the community more and encouraging all organisations that provide services to think of ways in which they can provide greater levels of support and

• pportunities for the community to benefit

from the services that are available.