What is Yortender? Yortender is a regional web portal that allows local authorities to • effectively manage and advertise quotations and tenders. 22 local authorities, South Yorkshire Fire and Rescue, South • Yorkshire Pensions Authority and Berneslai Homes within the Yorkshire and Humber region have the ability to use it to manage their tender/quotation processes. Launched 01 January 2013 •
What does it do? • Publicise current and future tenders • Open up greater opportunities for companies to tender for local authority contracts • Seek invitations in an open environment • Provides auditable and receipted transactions • Support and Assistance available from the Yortender helpdesk
Benefits • Receive Requests for Quotes (RFQ) and Invitations to Tender (ITT) electronically • Submit your quotations and tenders electronically almost instantly • All you need is an internet connection and an email account • Reduce your paper and associated printing costs • Benefit from proven added security and knowledge that your submission has been delivered • It’s free. • Clarifications are managed quickly and easily
Tender Process NELC publish Tenderer tender submits a bid Tenderers Evaluation is informed of completed award decision
Contacts www.yortender.co.uk procurement@nelincs.gov.uk The Procurement People 01472 323018
Policies and Standards We only ask for policies, procedures & standards that are relevant to the tender requirements, these may include: • Safeguarding • Health and Safety • Complaints • Ofsted or CQC registration • Environmental
Our Top Tips • Prepare – consider keeping a core collection of information for responding to tenders/SQ’s • Research – be selective; consider the risks, turnover/contract value, delivery opportunities i.e. Sub-contracting/consortium bids? • Read and understand – the instructions/ specification/ terms/ award criteria • Stand out – tailor your bid accordingly to the award criteria and emphasise your strengths/uniqueness. • Clarify – if you are unsure, then ask us. • Take time – give yourself plenty of time. Don’t leave it until the last moment to submit
CCG Procurement Process • Each procurement is designed according to the service being tendered for. • Application process reviewed after each procurement. • Strict EU and Public Contract Regulations 2015 • Usually “Open” Procedure. • Advertised on: - Contracts Finder - https://www.gov.uk/contracts-finder - OJEU (Official Journal of the European Union) - CCG Procurement Website - http://www.northeastlincolnshireccg.nhs.uk/e- procurement/ • CCG currently developing a bespoke “eProcurement” system that will reflect the variances in the tender process. Keeping the submission and evaluation of bids “organic”
Tender questionnaire • A) Organisation Information. Accounts for between 20% and 30% of score. Details of Bidder, Technical resources, Financial, E&D, H&S, Quality Systems, Governance • B) Service Delivery Accounts for between 50% and 80% of score. Designed depending on service. Parts such as Transition/Mobilisation, Delivering the Service, Staffing of the Service, Knowledge of the District, Record Keeping, Quality Assurance. • C) Peoples Panel Accounts for 30% of score when used. Set by member so of the community requesting Bidders give an overview of the service offered which is evaluated solely by the people on the panel. The panel set areas they would look for when evaluating.
Additional Tips • Understand the Specification. This is what Commissioners are requiring and will evaluate responses against. • Keep your responses nice and clear. Evaluators want to understand in relative simple terms what you are offering, they are looking for a simple explanation of how the specification will be met. • Describe the “ Hows ”. Read back your proposals asking yourself if you have detailed “how” you will achieve what you have written. • Use the Question & Answer period before the closing date. Often there are elements of the tender pack that are unclear, or need further explanation. Commissioners will respond to all questions submitted in the prescribed format.
Feel free to contact me for further information: Brett Brown Procurement & Contracts Manager North East Lincs CCG brettbrown@nhs.net
Social Value • Policy will be available on the council website shortly after Cabinet meeting on 28 th November • “Outcomes and activities that will improve the quality of life and life chances of our residents and enhance the economic, social and environmental sustainability of the local area.”
Social Value Aims • Involve local people • Tackle disadvantage • Promote local economy • Protect the environment
Social Value – Community Benefit • By considering social value in everything the Council does the community will be able to shape and influence service design and delivery. The Social Value policy is our commitment to engaging the community more and encouraging all organisations that provide services to think of ways in which they can provide greater levels of support and opportunities for the community to benefit from the services that are available.
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