What is Site Waste Clearance.com Site Waste Clearance was initially - - PowerPoint PPT Presentation

What is Site Waste Clearance.com

 Site Waste Clearance was initially set up in 2012 to help manage the

• ngoing issues with sub-contractors waste left on site. Site Waste

Clearance .Com has now been fully overhauled and made into a sharper more convenient process.

 This system can be used at no cost by all Investors, Developers, Main

Contractors, Management Companies , Facility Managers and estate managers and in doing so keeping accurate evidential records of any site contravention and indeed any works and clearances that may have been carried out on behalf of a sub - contractor on your site or indeed in your work place.

How does SWC work – Website and App

SWC runs simultaneously via a website and mobile application to ensure efficiency…

Web Application The web app’s main use is for the offending contractor to acknowledge his notice. The notice will show the type, time, location and urgency required to rectify the contravention. Depending on access levels, the web app allows you to manage Owner/Clients, Projects, Sub-contractors, notices and contra charges Mobile Application The app’s main use of the app is for the project team to use their camera within the app to take a photo of the waste that needs to be cleared. The photograph will then be uploaded direct to both the website and the mobile app and forwarded onto the offending contractor.

System Functionality

SWC.COM – Managing the system: Ability to create and manage owner / client system accounts along with Financing and Marketing of the system.

• Owner / Client – Entry Point for all systems: SWC will sell a

project licence to each company and will be able to use the system independently.

• The Project :Owners/Clients will create a project and assign

the relevant sub-contractors working on the project.

• The Company: This can be classified as being the end user/

investor that acts as the project title. For example “John Lewis” “Sainsburys” “Primark” “Ikea”…

• Sub – Contractor: Owner/Clients will be able to issue notices

to the correct sub-contractor on site. Sub-Contractors can be assigned to any projects which are live.

SWC Login

• Each user will be given a unique username and

password to login to the website application.

• Access to the application can be controlled via the

user management section.

• There will be different access levels (For example

admin) and their dashboard will be catered towards their access levels.

• If you have multiple logins with the same email –

there is a drop down list to select the correct user.

SWC Dashboard

The dashboard layout and menu options will be presented in relation to the user’s access level. The user will only have access to the specific sections they need.

• The Menu: The menu will be located to left hand

side of the web application. It will link all the areas

• f the system together. The links consists of:
• Navigation Bar: This allows the users to navigate

around the web application and will be able to go back to previously viewed pages via a series of hyperlinks and HTML codes.

SWC Mobile App

• The mobile app’s dashboard displays all live projects that

you are involved with including the number of notices issued. The app allows you to create a notice that is sent off to the relevant office contact and site based personnel from the offending contractor by an automated email or upload on your mobile device. If you have no data or are not connected to a network you will be able to save notices for later via the syncing function.

• The app allows you to acknowledge notices on the go.
• The app can be downloaded on all android and apple
• perated smart phones and devices. To download the

app, you can either use the relevant link

• n

www.sitewasteclearance.com or visit either the google play store or apple store to download.

Automated Email Facility

User accounts:

• Once a user has been assigned – they will be sent an automated

email from admin@sitewasteclearance.com providing them with log in details.

• Each email is unique and is depending on their role within the

project. Notices & Contra Charges:

• Once a notice has been issued, an automated email will be sent

to the offending contractor and the project team.

• When evidence is uploaded they will also be sent a following

email to say the waste has been cleared successfully or unsuccessfully.

• Once the main contractor has filled out their contra charge they

will press “email contra charge” within the web app and this automatically sends it off to the offending contractor.

• The emails will be sent from notices@sitewasteclearance.com

Live Notices Table

The notice table will categorise notices that have been acknowledged by the subcontractor and those that haven’t

• rdered by the expiry date (the ones expiring soonest will

appear at the top), paginated on 20 records each.

• By default, this will list all notices for all subcontractors

but if the user has arrived at this page by clicking on a subcontractor then this list will be filtered to just show them.

• The
• ffending

sub-contractor will be able to acknowledge a notice both on the mobile app & web

• app. By acknowledging the notice it will automatically

move the status of the notice to “Acknowledged” on both the web & mobile app notices table if a data connection exists

Sage Pay Facility

Assigned sub-contractors will be automatically diverted to Sage pay upon login to pay a licence fee to gain access.

• They

will login using the details

• n

the automated email. Once they have logged on they simply click on “Projects requiring access” or by clicking “Project Management” and then the shopping cart to the right hand side of the project.

• .The licence fee is priced at £420 including VAT

which can be paid by most debit/credit cards. The billing and contact details is integrated from the system and a receipt will be sent the contact’s email upon successful payment.

Reports

The reports area will allow users with access to view key stats regarding the number of notices issued by project and notices issued as a group and the total number of contra charges by subcontractor by project and the total issued by project.

• Total Notices issued for Project: Returns all the notices

issued for the selected project for the selected period by subcontractor as a % and number.

• Total Contra Charges Issues for Project: This report will

return all the contra charges issued for the selected project for the selected period by subcontractor as a value.

• Total Notices Issued for all projects: This report will return all

the notices issued for the owner/client by project for the selected period

• Total Contra Charges issued for all projects: This report will

total all the contra charges issued for the owner/client by project for the selected period.

Cost Tracking

An important factor in the process is giving both client and contractor the option to monitor and track the costs incurred for not only the individual project but all projects that are currently being utilized on SWC.com. There will of course be costs incurred in the whole process which at the time will be determined by the Principle Contractor

• r

Management Company. All works carried out by the Management Company's Logistics Company on behalf of the contractor will be accurately recorded of all labour, plant, tools, lifting equipment, and waste disposal that are required to complete the works. The costs of which will be agreed, in the pre-sign up meeting, with the mutual client and will be made available for deduction from the monthly valuations by the projects Commercial Manager or Project Director.

User Management

The user management section is used by the owner/client to view all the users of the live system.

• The owner/client can add any additional users that

haven’t already been added when setting up a project and can select the access levels they require the user to have.

• They’ll be able to edit any details that may have

changed and they’ll be able to delete a user if necessary.

• User accounts table will display all live users with the

relevant details.

Project Management

All Projects will be set up via the web application prior to the project starting. This information will then be used on the mobile application to issue the notice.

• Project Team: The project team will be given access to

manage the project and will receive notifications on notices and contra charges.

• Sub-Contractors: The sub-contractors will be assigned in

this section. The offending sub-contractor will have a Lead contact whom will be able to view notices

• Live projects table: Displays a list of all live projects (30

per page). It will also allow the user to add or edit the selected project as well as being able to view/add/edit notices and contra charges.

Sub-Contractor Management

The onus is placed upon the subcontractor to pay a licence to use the system for the project they’ve been awarded to work on, complete their profile and add anyone working on the site to their area of the

• system. This is done via the Sage Pay Facility.

The sub-contractor will have access to view notices issued against themselves via the mobile or web app.

Immediate Notice This simply requests that the given contractor carries out their request with immediate attention, as this may relate to a H&S issue e.g. (materials obstructing a fire exit), if the contractor is on site he may on receipt of the notice rectify the non conformance with immediate effect, if the issue is not rectified, the management company will be quite within their rights to appoint another contractor to carry out the works on behalf of the offending Sub Contractor. If the contractor does not rectify the situation then there will be no alternative but for the relevant Logistics Contractor to carry out the works on the contractor’s behalf, and the company will be contra-charged accordingly in line with the clients standard operating procedures and terms & conditions.

Issuing Notices – Immediate:

Issuing Notices – Timed:

Timed Notice This type of notice gives the offending contractor an agreed period of time to rectify the details of the notice issued, the amount of time given will be displayed on the notice where the amount of time remaining will also be displayed along with reminders. If the contractor does not rectify the situation then there will be no alternative but for the relevant Logistics Contractor to carry out the works on the contractor’s behalf, and the company will be contra-charged accordingly in line with the clients standard

• perating procedures and terms & conditions.

Acknowledging Notices:

You can acknowledge notices both on the web and mobile app.

Website App: Upon receiving the automated email/notification regarding a notice being issued, the offending sub-contractor will log in to the web based system. This will automatically change the status of the notice to acknowledged and will move into the acknowledged part of the notice table. Mobile App: To acknowledge the notice via the mobile app, the offending contractor will login and click on the notice that has been issued to them. They have the option to click “acknowledge notice”. This will then automatically change the status of the notice to acknowledged and will sync with the website app.

“Issued – Not

Acknowledged”

“Issued –

Acknowledged”

“Works

Complete”

Contra-Charges

Once the evidence is sufficient, the user can click on contra- charges within the project section and rows of charges to complete the contra charge. Pre defined values for the selected project, these will also contain rates which once selected will populate the rate field. Using the quantity and the rate this will calculate the total on the corresponding row.

• The subtotal will be the total of all the total fields.
• The

admin fee percentage will be pulled from the “Configuration – SWC & Owner/Client” section and multiplied by the sub total.

• The total contra charge will be the sub total added to the

admin fee.

• The “Send Contra Charge” button will send the offending

subcontractor lead contact an automated email.

Site Waste Management Plans: SWMP’s may not be a legal requirement anymore but are still considered best practice and Starkold encourage their

• development. SWMP’s can be produced to the clients

requirements and using their preferred method. This may be adopting Starkold’s own templated paper based plan

• r using the clients own paper based or online services.

Smart Waste & Optimise consultancy: Starkold have developed a system for collecting and monitoring subcontractor and site specific information to assist with using clients online SmartWaste systems.​..

Alternative Consultancy Services we offer:

Waste Services: Starkold have an in house environmental practitioner with supporting staff who can produce and implement waste brokerage (including hazardous waste removal) along with all

• ther aspects including assistance with SWMP’s, reporting and

auditing. Waste Carrying Services: Starkold Building Services hold their own waste carriers licence enabling them to remove waste on your behalf and dispose of it at a licensed waste management facility.

Alternative Consultancy Services we offer:

Company Carbon Calculator: We can provide support with the process of completing the Carbon footprint calculations and meeting legal, corporate or voluntary requirements for reporting. We have training and experience with regards to reporting in line with a number of standards including the World Resources Institute/World Business Council for Sustainable Development (WRI/WBCSD) Greenhouse Gas Protocol – A Corporate Accounting and Reporting Standard (Revised Edition). We also have access to a web based carbon calculator platform. Carbon Management: Climate Change is the number one concern facing our planet and a great opportunity for leading businesses to reduce risk, save money and

• innovate. Choose from a range of services to learn about, measure,

report and reduce the carbon footprint of your organisation.

Alternative Consultancy Services we offer:

Environmental Feasibility Studies and Audit: We are on the Approved Consultants Register with NQA and we have a 100% success rate for first time certification for all our clients. We can help you to develop, implement or improve Management Systems that are designed to achieve certification to international standards ISO

• 14001. We can also assist with managing your programme of internal

audits. Company Sustainability: Wherever you are on your sustainability journey, we can help you to establish, develop or embed your sustainability strategy in order to focus on meaningful action as well as business growth. We offer flexible solutions that can include on-going interim management cover or specific projects.

Alternative Consultancy Services we offer:

Site Waste Clearance.com is now live on social media! For all our regular updates and upcoming projects please like/follow & share with us! Our Facebook page, twitter account and LinkedIn page have all been set up to spread the word and to reach out to all potential and existing clients. You will also be able to contact us via all our social media pages with any queries and issues you may have and a member of our team will be in contact with you shortly.

Site Waste Clearance Social Media:

If you would like to hear, more about Site Waste Clearance .Com please do not hesitate to get in touch with the team and we will be more than happy to go through the system with an online tutorial or alternatively give you a live demonstration on site. Through-out your project, our Site Waste Clearance.com team will be able to support you with any issues or queries you may have. Contact us on the above by either email or telephone. Alternatively, you can fill out one of

• ur online applications forms and one of our team will be in contact with you shortly

Help & Support:

info@sitewasteclarance.com 0191 3862 990