Welcome New Pennsylvania Commission on Crime and Delinquency Grantee Orientation The EPISCenter represents a collaborative partnership between the Pennsylvania Commission on Crime and Delinquency (PCCD), and the Prevention Research Center, College of Health and Human Development, Penn State University. The EPISCenter is funded by PCCD and the Department of Public Welfare. This resource was developed by the EPISCenter through PCCD grant VP-ST-24368.
Meet & Greet Activity • Help yourself to refreshments • Please join the table for your program • Introduce yourselves • Describe your organization • Describe why your organization/community selected the program including: • Target Population • Targeted Risk and Protective Factors • Hopes for the future (after PCCD funding ends)
PCCD’s Investment in Evidence- based Programs The EPISCenter represents a collaborative partnership between the Pennsylvania Commission on Crime and Delinquency (PCCD), and the Prevention Research Center, College of Health and Human Development, Penn State University. The EPISCenter is funded by PCCD and the Department of Public Welfare. This resource was developed by the EPISCenter through PCCD grant VP-ST-24368.
EPISCenter’s Three Key Functions Resource Center Steering Committee (Policy Makers & Funders) • Build general prevention capacity EBP Grantees & Community Coalitions (Prevention Delivery System) • Build program-specific Technical ¡ Assistance capacity Build ¡general ¡preven'on ¡capacity ¡ among ¡prac''oners ¡and ¡policy ¡makers ¡ Transla'onal ¡ Con'nuous ¡Quality ¡ Research Improvement EPISCenter ¡ • Facilitate interaction/ (Preven'on ¡ Support ¡System) communication between systems Rhoades, Bumbarger & Moore (in press). The Role of a State-Level Penn State’s Prevention Research Center Prevention Support System in Promoting High-Quality Implementation (Prevention Synthesis & Translation System) and Sustainability of Evidence-based Programs. American Journal of Community Psychology.
Pennsylvania’s EBP Dissemination in 1999 …
Pennsylvania’s EBP Dissemination in 2014 …
Multi-Agency Steering Committee (Justice, Welfare, Education, Health) Resource ¡Center ¡ ¡ for ¡Evidence-‑based ¡Preven'on ¡and ¡ ¡ Interven'on ¡Programs ¡and ¡Prac'ces ¡ Improve ¡Quality ¡of ¡ ¡ Support to Community Support to Evidence- Juvenile ¡Jus'ce ¡Programs ¡ Prevention Coalitions based Programs and ¡Prac'ces ¡ A unique partnership between policymakers, researchers, and communities to bring science to bear on issues of public health and public safety. The EPISCenter is a project of the Prevention Research Center, College of Health and Human Development, Penn State University, and is funded by the Pennsylvania Commission on Crime and Delinquency and the Pennsylvania Department of Public Welfare as a component of the Resource Center for Evidence-Based Prevention and Intervention Programs and Practices.
PCCD Grantee Requirements PCCD Representative The EPISCenter represents a collaborative partnership between the Pennsylvania Commission on Crime and Delinquency (PCCD), and the Prevention Research Center, College of Health and Human Development, Penn State University. The EPISCenter is funded by PCCD and the Department of Public Welfare. This resource was developed by the EPISCenter through PCCD grant VP-ST-24368.
Quality Reporting • Grantees are responsible for reporting in Egrants quarterly. • Report can be initiated after previous quarter is approved. • Reports are due to be submitted by the 20th of the month after the quarter is closed. • Data collection tools and other documents are submitted as attachments
Quality Assurance Process • Purpose: To assess site functioning, review your data collection process, and ability to demonstrate and communicate impact. Start Date QA Process Date July 1, 2014 July-September 2015 *Funds should have been budgeted in your grant for this process.
Quality Assurance Process • The (insert name of County/Agency) site is implementing with sufficient quality. Given the current implementation, it is reasonable to expect future positive outcomes from the program. At this time, the areas identified as needing improvement are limited and as to be expected for the length of implementation time. • The (insert name of County/Agency) site needs to make significant changes to their implementation and is currently not implementing with the level of quality that is expected for the amount of time it has been implementing. For programs in this category, it is PCCD's intention to work with the developer and grantee to articulate a plan of corrective action and timetable to bring the program into compliance with the developer's requirements. • The (insert name of County/Agency) site is not implementing the program as designed and the developer does not believe that the site’s implementation quality is correctable within a reasonable amount of time.
Outcomes Report • Purpose- • Summarize Data Collected to Measure • Program Reach • Implementation Quality • Impact Start Date OR Due Date July 1, 2014 April 2016
Outcomes Report • Quantitative Data • Performance measures and survey data • Qualitative Data • Feedback from participants, staff, and program partners • Changes to project plan, project modification requests
Outcomes Report • Section 1: Description of Population Served • Section 2: Indicators of Program Impact • Section 3: Indicators of Implementation Quality • Section 4: Lessons Learned • Section 5: Program Sustainability
Top Three Reasons to Call a PCCD Analyst • Project Modification Requests - Program and Fiscal changes to your application • Quarterly Program/Fiscal Report questions • Any fiscal questions/concerns should be directed to the fiscal contact listed in Egrants
EPISCenter Technical Assistance Roger Spaw EPISCenter Prevention Coordinator The EPISCenter represents a collaborative partnership between the Pennsylvania Commission on Crime and Delinquency (PCCD), and the Prevention Research Center, College of Health and Human Development, Penn State University. The EPISCenter is funded by PCCD and the Department of Public Welfare. This resource was developed by the EPISCenter through PCCD grant VP-ST-24368.
Evolution of Technical Assistance • 1998: PCCD invests in prevention programming. • Difficult to monitor implementations of a wide variety of programs. • Grantees experienced mixed outcomes; some programs worked well, some failed. • It was hard to know about problems until “after the fact”. • No formal technical assistance was available.
Evolution of Technical Assistance • 2001: Penn State’s Prevention Research Center begins providing Technical Assistance to PCCD grantees. • Grantees get support from the beginning, but programs are varied and not all of them have high levels of evidence of effectiveness. • Technical Assistance was mostly reactive. • No standard approach to quality assurance • Performance Measures varied greatly from grantee to grantee • Difficult to know if programs were having desired impact
Evolution of Technical Assistance • 2008: EPISCenter was established to support programs with a higher level of evidence of effectiveness. • “Blueprints” programs www.blueprintsprograms.com • EPISCenter now PROACTIVELY targets Technical Assistance for 11 programs. • Goal: To advance high quality implementation, impact assessment, and sustainability of programs in order to maximize the positive impact of prevention science on outcomes for Pennsylvania youth.
Evolution of Technical Assistance
How?: Explaining the Magic “I think you should be a bit more explicit here in step 2.”
Why Technical Assistance • Goal: To advance high quality implementation, impact assessment, and sustainability of programs in order to maximize the positive impact of prevention science on outcomes for Pennsylvania youth. • Objectives: • Assess and support program implementation • Promote program quality and fidelity • Support the data collection process • Maximize the ability to demonstrate and communicate impact • Increase local investment & sustainability
How? Group Training and Networking • Networking Meetings • PCs organize regular networking opportunities to allow grantees who are doing the same program to share lessons learned, tools, and resources. • Trainings • Often PCs will identify a common training need for several grantees. They then identify experts who can meet this need and facilitate in-person or webinar training events. These trainings can be geared towards all of the EBPs or just one program specifically.
How? Personal Consultations • On-Site Consultations • PC visits you in person in your community to review the Web-based resources and discuss any successes or barriers • Typically twice a year, but varies depending on program and need • Initial consultation always includes completion of an Implementation Plan with action steps for PC and Grantee • Web-Based Consultations • Skype, Adobe Connect, and Go-To Meeting are frequently used to connect with grantees • Email & Phone Calls • Both great ways to contact your PC with a question
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