Welcome Agenda Welcome Suzanne Mayes, AGO North Kent The Kent - - PowerPoint PPT Presentation

Dartford & Gravesham District Governor Briefing

Summer 2016

Welcome

Agenda

• Welcome – Suzanne Mayes, AGO North Kent
• The Kent Governor Association updates – Janice Brooke and Keith

Blakemore

• Guest Speaker – Heidi McGee and David Boyd, Attendance
• Effective Recording – an external perspective – Suzanne Mayes
• In The News – Governor Discussion Points and Networking – KGA Reps

and Suzanne Mayes

• Close

Polite Reminders !

• Housekeeping
• Paper free !
• Have you signed the register?
• List two actions that you will complete following this

discussion.

• Please complete the online evaluations

(direct to you via email)

Kent Governors Association

Janice Brooke Keith Blakemore

David Boyd Heidi McGee

PRU Inclusion and Attendance Service

Early Help and Preventative Services

PRU Inclusion & Attendance

Head of Service Ming Zhang North

(Dartford, Gravesham & Sevenoaks) Area Inclusion and Attendance Lead David Boyd Inclusion & Attendance Advisers Lisa Davidson Sophia Obee School Liaison Officers Victoria Gadd Simraj Kaur Simone Lane Catherine Webb

South

(Ashford, Shepway & Dover) Area Inclusion and Attendance Lead Heidi McGee Inclusion & Attendance Advisers Alison Austin Debbie Sales

School Liaison Officers Robert Vyskocil Katy Clarke Caroline Burrington Collette Tarlowski Kerry Milbery

East

(Thanet, Canterbury & Swale) Area Inclusion and Attendance Lead Melanie Higgins Inclusion & Attendance Advisers Lee Kennedy Alison Coyle

School Liaison Officers Janet Benjamin Janice Judd Elaine Keeping Kim Evans Michelle Slater Natasa Wehrly

West

(Maidstone, Tonbridge & Malling, Tunbridge Wells) Area Inclusion and Attendance Lead Cathy Edwards Inclusion & Attendance Advisers Maxine Gamage Emma Price

School Liaison Officers Danielle Jenken Liberty Hand Lyanna Perryman Elizabeth Stickings Suzanne Harrington

Central

(Penalty Notice, CE, Prosecution & GRT/ME

Senior Inclusion and Attendance Lead Louise Simpson (On Secondment) GRT/ME Outreach Officers Sarabjit Benning Kieran Rehal Nina Andrew Christine Overall Mariya May Alexandra Summerson Tim McArthur Carys Obayoriade

Attendance Enforcement Team Leader Clare Blundell

Senior Attendance Enforcement Officers Alison Taylor Jo Richards Vacancy Child Employment Officers Rachel Henry Emma Hunter

PUPIL REFERRAL UNITS

Senior m

PIAS Central Business Support Terry Forsyth Sharon Thorley Ian Filmer Adrian Porter Kerrie O’Cock Sheila Carter

Where we Fit in the EHPS

Area Head of Service 4x KR15 District Manager 12x KR13 Early Help Unit Leader 44x KR11 Senior Early Help Worker (Unit) 43x KR9 Early Help Worker (Unit) 129x KR7 Support Officer (Unit) 22x KR5 Casework Manager 5x KR12 Delivery Managers 12xCC + 12xYH KR11 Senior Early Help Worker (Open Access) 51.5x KR9 Early Help Worker (Open Access) 53.69x KR7 Early Help Support Worker (Open Access) 100.83x KR4 District Partnership Manager 8x KR11 4x Seconded Partnership Managers Business Development Officer (Area) 4x KR8 Senior Support Officer (District) 12x KR6 Support Officer (Open Access) 29.5x KR5 Support Assistant (Open Access) 56x KR3 Area Education Lead 4x KR12 Attendance and Inclusion Advisors 7.44x KR9 School Liaison Officers 14.32x KR7

Referral criteria

PRU, Inclusion & Attendance Service - Referral Criteria (school attendance) An AS1 referral should only be completed for straightforward attendance cases. Where a case is not straightforward and there are family and social issues, it should be referred to Early Help for more in- depth casework and family support. Minimum Requirements: Below 90% overall attendance with recent sporadic periods of unauthorised absence totalling a minimum of 10 unauthorised days.

8

Referral Criteria (cont)

• Evidence to be attached to completed referral form:
• Copies of all letters sent to parents informing them of

poor attendance and/or punctuality and informing them that the absence is not authorised.

• Records of meetings/offers of meetings with parents to

discuss attendance concerns and written outcome with decisions and actions taken.

Referral Criteria (cont)

• Records of other communication with parents eg telephone calls,

Truancy Call log, record of times of late arrival and reasons. An attempt should have been made to contact the parents by phone (not just text).

• Where there are genuine social or family issues to be resolved,

reason(s) why an Early Help Notification has not been completed.

• Registration certificate (appropriately coded eg no N codes and

full explanation of B codes, D codes, C codes etc).

• Known medical issues or illnesses have been investigated by the

school and/or relevant agency eg School Nursing Service.

• Details of any other school based intervention.
• Any family circumstances we should be made aware of.
• Referrals should be submitted to the PRU, Inclusion and

Attendance Service Area Office by post, secure fax, secure email

• r as a password protected attachment.

Referral Criteria (cont)

Child Missing Education Process

There are currently two types of CME: A referral that comes through from The central CME team based in Maidstone A referral that comes through directly from the school

CME Process (cont.)

A referral that comes from the central team is usually when a family has moved into the area and it has been identified their child is not in school Referrals come from outside agencies who have identified a child in the family does not have a school place

CME Process (cont.)

• No child should be removed from the school roll without consultation

between the Head Teacher and the PRU, Inclusion and Attendance Service when appropriate. Please see circumstances below:-

• Where a child is missing from education, Local Authority guidance will be

followed, by completing a Child Missing Education referral for the following circumstances:-

• If the whereabouts of the child is unknown and the school have failed to

locate him/her.

• The family has notified the school that they are leaving the area but no

Common Transfer Form (pupil file) has been requested by another school.

Persistent absentee threshold

For a pupil to be considered to have met the criteria for PA their attendance must be 90% or below. Schools are responsible for tracking PA pupils Strategies should be in place to prevent a pupil becoming a PA

Penalty notices

Reference the Code of Conduct 2016 available on the KELSI web site There are Three situations where a Penalty Notice can be issued: unless the issuing of a Penalty Notice in these circumstances would conflict with other intervention strategies in place, such as Early Help support, or other sanctions already being processed. 1 Unauthorised absences

• Parents and pupils are supported by schools and alternative education provision and by Kent

County Council to overcome barriers to regular attendance through a range of assessment and intervention strategies.

• Sanctions are used as a means of enforcing attendance where there is a reasonable expectation

that their use will secure improvement.

• Penalty Notices can only be issued in cases where a pupil of compulsory school age has been

absent or late for a period, or periods, of time and the absence or lateness has not been authorised by the school, or shown improvement as a result of actions taken by the school.

• After a school have taken the steps set out in Section 3, the relevant case may be referred

directly to Kent’s Inclusion and Attendance Service to issue a Penalty Notice for any unauthorised absence where the pupil has been

• absent for 10 or more half-day sessions (five school days) without authorisation during any 100

possible school sessions – these do not need to be consecutive

• persistently late (coded U) for up to 10 sessions (five days) after the register has been closed

Penalty notices

2 Unauthorised Term-Time Leave (including leave for family holiday) From September 2013 the Department for Education have amended the Pupil Registration Regulations, removing the Head Teacher’s ability to authorise leave of absence for the purpose of a family holiday. Any parent who takes a child out of school for term-time leave of more than 10 sessions during any 100 possible school sessions, not authorised by the school (under exceptional circumstances), may receive a Penalty Notice. The unauthorised term-time leave does not have to be consecutive for a parent to receive a Penalty Notice. Such cases have to be supported by evidence of previous unauthorised term time leave taken in the last 3 years and evidence of parents being warned about a potential Penalty Notice. 3 Exclusion: Where a child is found in a public place during school hours of day 1 to 5 of any fixed term or permanent exclusion.

Penalty notices

• Exceptional circumstances could include:
• Service personnel returning from a tour of duty abroad where it is evidenced the individual will not

be in receipt of any leave in the near future that coincides with school holidays.

• Where an absence from school is recommended by a health professional as part of a parent or

child’s rehabilitation from a medical or emotional issue.

• The death or terminal illness of a person close to the family.
• To attend a wedding or funeral of a person close to the family.
• Any examples provided are illustrative rather than exhaustive. It is acceptable to take a student’s

previous record of attendance into account when the school is making decisions. The fundamental principles for defining ‘exceptional’ are rare, significant, unavoidable and short. And by 'unavoidable' it implies that an event could not reasonably be scheduled at another time. It is important to note that Head Teachers can agree the absence of a child in exceptional circumstances and this discretion can be used also to determine the length of the authorised absence. Where Penalty Notices are imposed, the regulations state that the penalty will be £120 to be paid within 28 days, reduced to £60 if paid within 21 days. Penalty Notices are issued to each parent of each child. Failure to pay the penalty in full by the end of the 28 day period will result in prosecution by the Local Authority.

Pupils at risk of exclusion

• The following slides give ideas for what the school

should be doing to prevent exclusions and what external agencies are available to provide support.

• The Inclusion and Attendance Advisers work with

schools to ensure that all strategies that are available are exhausted before exclusion is considered

• There is bespoke training available for Governing

Bodies reference the roles and responsibilities of Governors in reviewing exclusions

School Based Intervention

Counselling Meetings with parents ‘School report’ Fixed Term Exclusion Internal Seclusion Personalised timetable Restorative Justice Managed Move Pastoral Support Programme PRU ‘Time Out’ placement

External Services

Early Help CAMHS Family & Social Care PRU, Inclusion & Attendance Service Specialist Teaching & Learning Service Addaction (KCA) Educational Psychology Service Special Educational Needs

Questions that Governors should put to the SMT

• Does the school have an up to date attendance policy
• Is this in line with their behavior and exclusions policy's

and SEN code of conduct

• How are parents communicated in regards to attendance
• How is good attendance promoted within the school
• Is there a designated attendance officer with sufficient

allocated time and are they aware of network support meetings

• Is there a training need for staff dealing with attendance
• n registration coding, CME process and off rolling

Effective Recording

• An External Perspective

SUZANNE MAYES Area Governance Officer North Kent

Summer 2016

Activity

PLEASE DO NOT WRITE ON THE HANDOUTS !

• Each table group to choose a number between 1 & 9 (no duplicates

allowed amongst tables please !)

• Review the numbered example
• Discuss the following:

– What does the minute actually mean to you ? – Do you understand the discussion, what has happened, actions required? – How could the notation have been improved? – Is there sufficient evidence of challenge, support and impact ? – Are there any concerns / observations / questions you would need to clarify with the GB concerned?

• Be prepared to feedback to whole meeting

Things to Consider …

• Replicating this activity with your neighbouring GB / within your

collaboration – using each other’s minutes

• How could your clerk help you to be "sharper"?
• The language of impact:

– It means that … – It has enabled ,,, – This has ensured … – This has improved / resulted in / increased / decreased – This has provided strong evidence to suggest/support … – Comparisons to similar … / comparisons in time/place – The children/staff/parents/local residents said /have told us….” (record, listen to and respond to the people that matter ) – Statistics / data to show success/progress against criteria (including things like confidence, skills, knowledge, awareness, understanding, as well as hard data) and the difference it has made

In the News, Governor’s Discussion Points and Networking - 1

• Any feedback from Governors who have undergone recent Ofsted / HMI

visits ?

• Ofsted (current) main areas of focus:

– Closing the gap for disadvantaged pupils; what is being done that is ‘extra’ for the disadvantaged pupils; proof that the school is “Going the Extra Mile” – Impact of Safeguarding policies & procedures on pupils’ understanding & awareness e.g. British Values, Radicalisation, through school council, assemblies, ethos – Quality of Governance; quality of Middle Leadership – Section 8 – “what constitutes ‘good evidence’ at the start of a Section 8 inspection to avoid it going to Section 5?”

• It is individual to each school, in that what is required will depend on your school’s data, school plan,

areas of strength & areas of improvement

• Do YOU & do your Governors know what these are – if you do, you will ‘automatically’ have provided

evidence to show you are addressing the issues

• A prescriptive list is not felt to be appropriate - it would seem prudent to ensure you have these

documents available - Data / SEF, Safeguarding, SIP, Middle Leader Action Plans, Governor Minutes, GB Self-Evaluation & Action Plans, Pupil Progress Meetings

• Links to Ofsted inspection clips:

https://www.youtube.com/watch?v=676mZrDrY9o - Questions https://www.youtube.com/watch?v=g6vySUUIPhs - During inspection https://www.compare-school-performance.service.gov.uk - Feedback

Ofsted feedback from a local school

• Areas of focus for Governance:

Pupil Premium spend and impact PE Premium spend and impact Appraisal and pay progression Progress and attainment data Strengths and weaknesses of the school and an understanding of what is being done to address these along with any impact Safeguarding including Prevent training. SMSC and British Values EYFS Baseline assessment Governing Body self review

Ofsted Questions to Governors from a local school

• Ofsted questions for governors
• How do you carry out your statutory duties?
• Are you clear about the boundaries of your role?
• How are governors’ words, actions and influence promoting tolerance and

preparing

• young people positively for life in modern Britain?
• What is the GBs vision, ethos and strategic direction?
• What are the strengths and weaknesses of the school, including the quality
• f
• teaching?
• What contribution have governors made to the SEF?
• Have the GB reviewed the impact of their own work?
• Tell me what the school data tells you?
• How do you know the teacher assessment judgements are correct?

Ofsted Questions to Governors from a local school

• Is there any subject or year group in the school where poor teaching is having a
• negative impact on learning?
• Give me some examples of the challenge you have provided to the HT and SLT

that

• hold them to account for improving quality of teaching and pupil achievement?
• What impact does the current use of pupil premium have on overcoming barriers to
• learning?
• How do governors ensure solvency and probity in the use of financial resources?
• What support do you provide to your HT?
• Tell me how you monitor the performance management system and the process

you

• use to make decisions about pay awards?
• Who are the schools’ stakeholders? How do you engage with them?
• How do you ensure that all actions taken by the school are transparent and
• accountable, including recruitment of staff, governance structures etc?

In the News, Governor’s Discussion Points and Networking - 2

• Governor & Clerk CPD – ensure feedback to GB from CPD activities

via verbal/written report to GB – Supports Governors’ appointment reviews/skills audits – Clerk’s annual appraisal – Clerks' Pay and Employment Survey : https://www.surveymonkey.co.uk/r/ClerksPay NGA & closes 23/5/16

• Academy Information –
• https://www.gov.uk/guidance/convert-to-an-academy-information-for-

schools

• Church schools and academies: memoranda of understanding

– Formal agreements between the Department for Education (DfE) and the Church of England and the Catholic Church https://www.gov.uk/government/publications/church-schools-and- academies-memoranda-of-understanding

In the News, Governor’s Discussion Points and Networking - 3

• Educational Excellence Everywhere - White Paper Briefings

4 sessions planned across the county - 17 to 26 May

• E-bulletin from Patrick Leeson – latest message: 10 May 2016 weekly update -

kelsi.org.uk

• Archiving docs when moving to academy – KCC retention schedule

http://www.kelsi.org.uk/school-management/data-and-reporting/access-to- information/records-management

• LA maintained – All Governors are required to have DBS checks by 01 September

2016 (Enhanced CRB check) – All new Governors after 1 April 2016 – REQUIRED NOW

• NGA and TES Annual Survey of governors and trustees 2016

https://www.surveymonkey.co.uk/r/NGATES-2016

• Termly Briefing - sent to all on 6th May – have you received it?

Evaluations

• Please be sure that you have signed the

attendance register

• Evaluations will be available via email / online
• Remember to download your attendance

certificate and pass to Training & Development Governor Central Office contact – leadershipgovernancecentral@kent.gov.uk 03000 417979