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ODOT’S SAFE ROUTES TO SCHOOL PROGRAM FUNDING OPPORTUNITIES

March/April 2019 Brian Potwin, Commute Options LeeAnne Fergason, Oregon Department of Transportation

Introductions

Overview

What is Safe Routes to School Upcoming funding

• pportunities and tips
• Non-Infrastructure Grants
• Project Identification

Program

• Rapid Response

Infrastructure Grants

Questions

What is Safe Routes to School?

The 6 E’s of SRTS

Education Encouragement Enforcement Evaluation Equity

Engineering

Safe Routes to School Funding

Transportation Development Division:

NEW: SRTS Infrastructure Program

$10 million/annually increasing to $15M in 2023

Project Identification Program: 2.5% Rapid Response Grants: 10% Competitive Grants: 87.5%

Transportation Safety Division:

SRTS Non-Infrastructure Program

$ 1 million/ annually

Education

• Encouragement

Programs

• Bike/Pedestrian

classes for kids

Enforcement

• Partner with police

to enforce traffic laws

Evaluation and Equity

ODOT’s Safe Routes to School Program!

Program Management

• Grant management

and program development

Non-Infrastructure Program Infrastructure Program Staff contact: Heidi Manlove Heidi.Manlove@odot.state.or.us (503) 986-4196 Staff contact: LeeAnne Fergason LeeAnne.Fergason@odot.state.or.us 503-986-5805 ODOT Division: Transportation Safety (TSD) ODOT Division: Transportation Development (TDD)

Apr April 15: Open Non-in and PIP solicitation May May 31: Close PIP and Non-In solicitation June Planned open of RR program. July Safe Routes to School Advisory Committee recommendation for PIP and Non-In Aug

OTSC approval of Non-In projects

Sept Consultant schedules with 20 PIP communities Grants signed with Non-In grantees Oct Funding for Non-In grantees begins

RR = Rapid Response PIP = Project Identification Non-In = Non- Infrastructure Program grants Decision-making authorities:

• OTC = Oregon

Transportation Commission

• OTSC = Oregon

Transportation Safety Committee

Safe Routes to School 2019 Funding Timeline

FY2020-2021-2022 Safe Routes to School Non-Infrastructure Grants

ABOUT THE FUNDING

ODOT Transportation Safety Division (TSD) has a minimum $700,000 available per year for Safe Route to School Programs: fy2020 (October 1, 2019 – September 30, 2020) fy2021 (October 1, 2020 – September 30, 2021) fy2022 (October 1, 2021 – September 30, 2022)

Applicants may apply for up to $100,000 / year for up to 3 years

$10,000 – 25,000 $25,000 – 50,000 $50,000 – 100,000

12% Match Required

88% Federal Funds, 12% Local Match

Successful applications will address:

Safety Short term and Long Goals Sustainability Well-Rounded

WHO IS ELIGIBLE TO APPLY (OAR 737-025-0030)

School Districts or Schools Local Government Non-profit Organization

ACTION PLANS (OAR 737-025-0060)

April 15, 2019

Grant solicitation begins

May 31, 2019 Application must be received by 5:00 PM via email to program manager August 18, 2019

Notifications of Grant Awards

October 1, 2019

Start date with contracts signed

Application Timeline

PRIORITIES FOR THIS APPLICATION CYCLE Equity Safety Coordination, Communication, Collaboration

Examples of eligible non-infrastructure program funding

Costs to employ a SRTS Program Coordinator Training Crossing Guard equipment and training Overtime law enforcement or equipment Bicycle and pedestrian safety curricula, materials and trainers Substitute teacher Data gathering, analysis, and evaluation Creation and reproduction of promotional and educational materials Printing

Examples of items NOT eligible for funding

Child care Paid media such as commercial advertising space or time Cash prizes or vouchers redeemable for cash Furniture Lobbying Infrastructure Supplanting

Brian Potwin ORSRTS NI TAP Commute Options brian@commuteoptions.org

SRTS Infrastructure Program Overview

Rulemaking Committee HB 2017

• Dedicates $10M-$15M

state funds for SRTS

SRTS Fund

• Money is deposited in

SRTS Fund (ORS 184.740)

SRTS Regulations

• The Fund is guided by the

2005 regulations (ORS 737-025) updated in 2018

10M annually, increasing to 15M in 2023

Competitive Rapid Response Project Identification COMPETI- TIVE GRANTS: a competition to build street safety projects to reduce barriers and hazards for children walking

• r bicycling to or from schools.

RR GRANTS: urgent needs or systemic safety issues that occur in between Competitive Program Grant cycles. PIP help communities identify projects to reduce barriers/hazards for kids walking or bicycling to school and will lead to eventual construction

Project Recommendations

Reached Unanimous Committee Consensus

26

2019 Competitive Grant Program Projects

Project Identification Program (PIP) helps communities identify SRTS projects.

Community will get

A Safe Routes to School Infrastructure Plan

Community Responsibility School community and

road authority work together. Create a Project Management Team

PIP OVERVIEW

Funding Cycle Competitive Grants Rapid Response Grants

2019-2020 Project Identification Grants

TOTAL

2019- 2020

$ 16,038,750 $ 1,833,000

$ 458,250

$18,330,000

2021- 2022

$ 26,250,000 $ 3,000,000

$ 750,000

$30,000,000

2023- 2024

$ 26,250,000 $ 3,000,000

$ 750,000

$30,000,000

PIP ELIGIBILITY

Eligible Entities:

School Districts Publically-funded agencies Cities Counties Transit districts Tribes Any other road authority

Other highlights:

ODOT’s consultant to do the work on behalf of the jurisdiction. All partners must participate. Focus on small communities that don’t have planning staff or are unincorporated.

PIP PRIORITIES

Safety- high risk factors Equity- low income population Coordination/Collaboration/Communication

PIP SELECTION PROCESS

2019 April 15- May 31: Application. June: Applications scored July: SRAC Recommendation August: ODOT notifies awardees

Rapid Response (RR) Grants help communities build street safety features for kids walking and biking.

Funding Cycle Competitive Grants

2019-2020 Rapid Response Grants

Project Identification Program Grants

TOTAL 2019- 2020

$ 16,038,750

$ 1,833,000

$ 458,250 $18,330,000

2021- 2022

$ 26,250,000

$ 3,000,000

$ 750,000 $30,000,000

2023- 2024

$ 26,250,000

$ 3,000,000

$ 750,000 $30,000,000

Eligible Entities: ODOT Cities Counties Transit districts Tribes Any other road authority

RR Eligible Entities

RR Project Eligibility

Safety- provide a safety benefit Affect ability of kids to walk and bike to school Support of the School District

• r School

Proximity to School- with in 1 mile Ability to leverage- has match Fit within a plan In public road right of way

Not able to wait for the next Competitive Grant cycle.

Between $0 and $500,000

Urgent safety need

Recent crash with moderate or serious injury or fatal involving a bicyclist or pedestrian with cost effective fix. Timely

• pportunity

Urgent, time sensitive Proof required

Anticipated RR Specific Eligibility

Provide a cash match

• f at least

40 percent

• f the total

project’s costs

OR

May be reduced to:

20 percent of the total project’s costs when one or more of the following conditions apply:

The school is located in a city with a population of 5,000 or fewer; The project reduces hazards within a Priority Safety Corridor; OR The school site qualifies as a Title I School.

Ability to leverage- has match

40% cash match required

Definition of Cash Match

“Cash Match” is actual funds provided by the applicant that are reasonable, necessary and directly related to the Project and funded by the applicant. Actual funds may be considered up to two years prior to the project application deadline. Education and outreach efforts at the school do not constitute cash match.

Ability to leverage- has match

Work with the school community to choose needed project Letter of Support required

Affect ability of kids to walk and bike to school

Safety- provide a safety benefit Pedestrian

Install Continental Crosswalk Markings and Advance Pedestrian Warning Signs at Uncontrolled Locations Install Curb Ramps and Extensions with a Marked Crosswalk and Pedestrian Warning Signs Install Median Refuge Island Install sidewalk Install Raised Median with Marked Crosswalk

Pedestrian /Bicycle

Provide Intersection Illumination (Bike & Pedestrian) Convert 4-Lane Roadway to 3-Lane Roadway with Center Turn Lane Install Advance Pedestrian or Bicycle Warning Signs

Bicycle

Install Bike Box at Conflict Points Install Cycle Tracks Install Bike Lanes and buffered bike lanes

Signal

Install Bike Signal Install Pedestrian Signal Install Urban Leading Pedestrian or Bicycle Interval at Signalized Intersection Install Pedestrian Countdown Timer(s) Install No Pedestrian Phase Feature with Flashing Yellow Arrow

Beacon

Install Rectangular Rapid Flashing Beacon with Median (3-Lane or More Roadway) Install Pedestrian Hybrid Beacon Install Rectangular Rapid Flashing Beacon without Median (3-Lane or More Roadway) Install Rectangular Rapid Flashing Beacon (2-Lane Road)

Project Examples

LOI

• Confirms eligibility
• High level problem, solution,

project descriptions

• Applicant and school info
• How much?

Application

• LOI info plus:
• Project and school specifics
• Safety information
• Cost estimate and timeline
• Match information
• Map, photos, and support letters
• Signature page

Application and LOI

RR SELECTION PROCESS

Summer 2019

Applicants submit letter of intent and applications on a rolling basis starting in summer 2019. A subcommittee of the Safe Routes to School Advisory Committee of 3-5 will make project recommendations on a rolling basis. Oregon Transportation Commission approves projects.

Priorities for This Cycle

High Priority

Title I Schools Safety Risk Factors Elementary/Middle schools Readiness

Medium Priorities

Proximity to School Mutual Benefit

Low Priorities

Connection to Education and Encouragement Programs

“Title I School” refers to a school in which children from low income families make up at least 40 percent of enrollment.

Priority for this round: Title I school

Priority Safety Corridor Definition

“Priority Safety Corridor” is a project in an area with high-risk factors that are known to impact safety.

Either the posted

• r 85th percentile

speed is 40 miles per hour or greater or Two or more of the following exist:

speed limit 30 miles per hour or greater; more than 2 lanes or a crossing distance greater than 30 feet; 12,000 or greater annual average daily traffic; has a demonstrated history of crashes related to school traffic.

Priority for this round: Safety

Project Delivery

High level guidance:

Reimbursement grant Quarterly progress reports Competed in 5 years Begin to expend funds ASAP Highly encouraged to incorporate encouragement programs Cost overruns are the responsibility of the applicant

Tips for Your Proposal

Meeting the local cash match requirement:

Oregon Transportation Infrastructure Bank http://www.oregon.gov/ODOT/About/Pages /Financial-Information.aspx. Can be matched by local, state, or federal funds Community Development Block Grants (HUD), Community Facility Grants (USDA Rural Dev) Define a larger project where funding for

• nly a portion of the project is requested

from the Safe Routes to School fund.

Additional resources:

Regional Traffic Safety Coordinator

Region 1: Tiana Tozer Region 2: Nicole Charlson Region 3: Rosalee Senger Region 4: Vanessa Robinson Region 5: Billie-Jo Deal

Regional Active Transportation Liaisons

Region 1: Heidi Guenin Region 2: Jenna Berman Region 3: Jenna Marmon Region 4: Chris Cheng Region 5: Teresa Penninger

Oregon’s Safe Routes to School site: https://www.oregonsaferoutes.org/ Learn who your local SRTS Coordinator is!

ODOT’s Safe Routes to School Programs site: SIGN UP FOR PROGRAM UPDATES http://www.oregon.gov/ODOT/Programs/Pa ges/SRTS.aspx The history of Safe Routes to School Funding in the United States: https://www.saferoutespartnership.org/healthy- communities/101/history Statewide Safe Routes to School Programs: https://www.saferoutespartnership.org /state/bestpractices/stateprograms

Q and A

THANK YOU!

SRTS Non-Infrastructure Contact: Heidi Manlove, SRTS Non-Infrastructure Program Manager ODOT Transportation Safety Division, MS #3 Email: Heidi.manlove@odot.state.or.us (503) 968-4196 SRTS Infrastructure Program Contact: LeeAnne Fergason, ODOT Program Manager Transportation Development Division Email: LeeAnne.Fergason@odot.state.or.us (503) 986-5805

Website: http://www.oregon.gov/ODOT/Programs/Pages/SRTS.aspx