WELCOME Chairman, Benoit Droulez Meeting Guidelines Please do no - PowerPoint PPT Presentation

Annual General Meeting November 19, 2019 WELCOME Chairman, Benoit Droulez

Meeting Guidelines Please do no interrupt presentations Allow all the opportunity to ask questions Respect differing opinions Stay polite and respectful to all Be compassionate to Board members, they are volunteering to support the school to their best capacity (continuous improvement is a given) Prefer constructive encouragement to criticism

Items of Business Attendance and Apologies 1. Welcome 2. Adoption of the Agenda 3. Presentation of the building project 4. Start of the ongoing election of the School Board 5. Adoption of the minutes of the previous AGM 6. Special Resolution - amendment of clause 26.6 of constitution to clarify the limit of 3 proxies per person in relation to application of clause 27.6 7. President’s Report 8. Principal’s Report 9. Treasurer’s Report, Approval of accounts 2018 -19 10.Varia 11.End of vote and Close

ADOPTION OF THE AGENDA 1. Welcome 2. Adoption of the Agenda 3. Adoption of the minutes of the previous AGM 4. Special Resolution - amendment of clause 26.6 of constitution to clarify the limit of 3 proxies per person in relation to application of clause 27.6 5. Start of the ongoing election of the School Board 6. President’s Report 7. Principal’s Report 8. Presentation of the building project 9. Treasurer’s Report, Approval of accounts 2018 -19 10.Varia 11.End of vote and Close

1. ADOPTION OF THE MINUTES OF THE PREVIOUS AGM

Special Resolution Provide a mechanism to allow school wide democratic participation without requiring all members to be present at AGM/EGM. • Currently impossible as participation of all members means they would either need to all come to the AGM/EGM or 325 members would need to attend holding 3 proxies! Consequences of not adopting • Adoption of Major Resolutions (ex constitution) would stay with Directors • IB consultation vote could not occur via EGM as member majority vote is not guaranteed.

Start of the election of the School Board • Presentation of the Candidates (5min) • Bram Gruwez • Craig DeVries • Karen Freyer • Stéphane Thao • Vincent Boccon-Gibod

Questions to Candidates (5min) • Single biggest motivation for Board application. • Have you discussed the role of the Board Director with the Principal / Chairman ? • What skills you feel you can bring to assist the Board on key strategic initiatives for next year? • Do you endorse the current management of the school? • What is your affinity with the French language • How versed are you in the IB / AEFE / NESA curriculum requirements?

CHAIRMAN’S REPORT Benoit DROULEZ

-------------------------------------------------------------- Agenda ----------------------------------------------------------------------------------------------------- • The Role of the Board • Risk of Lack of Trust • Strategy • Key Milestones • Year Ahead • Acknowledgements

Role of the School Board The School Board ensures the management of LCS, of which it is legally responsible, especially in regard to local State and Commonwealth legislation. LCS was established as a not- for-profit charity on 01/01/1990, and it was registered from the 03/12/2012 with the ACNC.

Definition of Governance Key Document defining : - Key Roles / Responsibilities with regard to the School Operation - Main School Bodies and their roles - Board Operation requirements, Delegations authority, Legal Compliance and Risk Framework, Required Registers and Reporting - NESA, Non for Profit and AEFE requirements This document is published on the School website

Where does our Revenue come from? Revenue without Constraints: • School fees : 14.3 Millions $ / 75% • Other Activities : 2% Revenue with Constraints: • Australian Grants: 4.2 Millions $ / 23% (NESA) • AEFE net financial support : 3.2 M$

Current Board Guiding Principles ● Courageous versus Complacent ● Anticipate issues early, tackle historical debt ● Identify, Propose, Consult, Adapt, Implement ● Always favour a path of consensus ● Respect and value differences but always act as a cohesive team with management and school bodies ● Minimise Liabilities ● Conservative Financial Management

Risk of Lack of Trust ● Communication breakdown mis-judgements based on beliefs rather than facts ● More focus on what is wrong and lack of sight of the overall positive big picture ● Time spent addressing trust issues is at the expense of Students / Staff ● Distress of management, staff and volunteers ● Affects Operational efficiency and cost effectiveness of the school ● School Brand Damage (Critical to preserve in investment phases)

2018/2019 • Planning for School Growth 2017/2018 (C2022) • Management change- • Student Safety over 2016/2017 • Teacher Accreditation • (1yr to re-establish Trust) Governance • Intl French Baccalaureate + • 33% of School • Unity / Re-establish Reform Refurbished and with AC Credibility / Create an • Further local recognition of • AEFE reductions + effective working group the Bac contribution increase • Catch-up and Address • After School and Holiday • IB Overdue Needs cover for working parents • • Cantine Stabilise the Board Structure and operational • Maternelle Playground framework upgrade

Let’s keep the School Productive together Encourage ● Volunteering to participate in School Bodies and leveraging these in the spirit of the school governance for the purpose of open, transparent, verified and documented discussions. ● Raising Complaints, Concerns and Risks with our Compliance Officer so that it can be documented, verified, quantified and addressed. Avoid ● Using Social Media (Facebook, WhatsApp etc..) to vent and create closed groups where dialogue is not open and transparent or facts documented and verified and where the school cannot participate only resulting in widening the school divide

Key Focus Areas • • Strategy Admin • Staff Survey • Pedagogical performance review • Interview and Handover Period for • Review of school positioning Elementary Director • Governance • Cantine /Cleaning • Parents and Friends • Cantine Bid • Code of Conduct • Cleaning audit and adjustments • Finances • Building • Building Project Financial Forecast model • New Maternelle Play Area • Addressing areas of Operational Losses to • Continued classroom renovation (AC) support Building project financial needs • Added Playground Shade areas • Compliance / Risk • Consultant hired for Phase 3 Building Project • Restricted and documented access to School requirements / process grounds • Architect tender for Phase 3 • Separation of play areas (Elementaire / • Phase 3 Project Manager hired Secondaire) • Existing Space Optimisation / Redistribution • Creation of WHS Committee

Year Ahead • Execution of major building project to address School Growth and capacity needs for current students (C2022) • Review of Pedagogical strategy as a result of changing school demographics • Stronger French support for non natives • Improved methods of evaluating performance • Improved information and local recognition of French Baccalaureate • Review of school strategy and entry criteria due to limited capacity and growing demand • After School and Holiday cover for working parents • Communication

Attendance of School Board (FY 2018-19) Directors’ Meetings Directors Number Eligible to Attend Number Attended • 13 Board meetings B. Avanzi 11 • 4 School Committee meetings 10 C. Bergeron 13 • 55 Resolutions 13 G. Corbiau 5 • Weekly Chair/Principal meetings 5 B. Droulez 13 12 JT. Haller 13 7 J. Kerboul 13 12 L. McDonald 11 10 F. Mazeyrat-Pont 9 8 P. Ostermann 13 9

Acknowledgment and thanks • • During the year departed board List of current board members members • Benoit Droulez • Grace Corbiau • Jean Kerboul • Jean Thomas Haller • Christophe Bergeron • Seved Robin • Philippe Ostermann • Maria Vojetta • Lorraine McDonald • Benjamin Avanzi • Fleur Mazeyrat-Pont • Vincent Boccon-Gibod ……..As well as all previous Board members.

PRINCIPAL’S REPORT Sébastien MATHEY Principal

Growth 2019 : 8,8% Average Growth past 5 years : 8.3%

Student : +8,3% Admin staff : +5.2%

Sébastien MATHEY Principal

Le LCS est un établissement avec beaucoup plus de Français que la moyenne mondiale du réseau AEFE

Langues parlées par les élèves à la maison Languages spoken by students at home Source: School survey, October 2019

Résultats au baccalauréat PRINCIPAL’S REPORT Moyenne bac Moyenne max TES 15,13 19,89 TS 15,77 19,37

IB results

14 27

BUILDING PROJECT Introduction: Thibault Delor / Business Manager Presentation : SEGOND-GUYON & ROSSELLI ARCHITECTS 2019

C2020 – Master Plan Vision • The building project masterplan was planned in 4 phases • First 2 phases realised from 2016 to 2018: small extension secondary classroom, dining room, sickbay, primary BCD, extra toilets, etc. • Further phases on review at the arrival of the new management with the board since they are more major ones