Welcome Technology Steering Committee Meeting May 29, 2020 - - PowerPoint PPT Presentation

Welcome

Technology Steering Committee Meeting May 29, 2020

Career-Technical Articulation Verification Project

Nikki Wearly & Mitch Wilson

CTAV History

• CTAV - Career-Technical Alignment Verification
• Purpose – Streamline transfer of CTAG credit
• Timeline:
• 2018 – CTAV work began
• 2019 – “Phase Two” launched (integration of ODE’s CTE-26

process and OHDE’s CEMS approval process)

• Fall 2019 – Pilot institutions began using CTAV
• Winter 2020 – Training held
• Spring 2020 – Fully implemented

CTAV Fully Rolled Out

• CTE students will begin accessing CTAG credit via CTAV:

1. When the home high schools uses the SSID number on the transcript 2. When the CTAN corresponds with an ODE EMIS coded course

• Student assessment files will be available beginning at the end of

June and will continue to be uploaded through August

• Students whose home high schools aren’t using the SSID, and those

with eligible courses corresponding to an ODE course without an EMIS code, will continue to submit paper Verification Forms

CTAV Fully Rolled Out – Continued

• All postsecondary institutions were invited to attend training earlier

this year

• If your designated CTAV Liaison(s) didn’t attend training, please

reach out to Mitch Wilson mwilson@highered.ohio.gov

• CTAV Liaisons are responsible for accessing HEI for reporting

needed to award CTAG credit

Grade as WebXam Alternative

• Course grades will be used in lieu of the traditional end-of-course

WebXam assessments

• Process is completed by ODE and CETE
• Postsecondary institutions will not need to convert grades to scores

CTAV Phase Three

• Our goal is to create a process in which postsecondary institutions

can report back credit that was awarded for CTAV

• HEI Alternative Credit File current deficiencies
• Improving research in CTAV and all OATN initiatives

HEI Alternative Credit Rewrite

Mitch Wilson

HEI Alternative Credit File Rewrite

• Prior to Fall 2018, there were 9 codes, since has grown to 23
• These codes only allow for the study of types of credit
• New changes will include the addition of identifying the actual

courses awarded for these credit types

HEI Alternative Credit Outside Changes

• CEMS Changes
• Course entry
• Course clean up
• HEI Course Inventory Usage

HEI Alternative Credit Institutional Help

• Currently matched 97% of courses in CEMS
• Impossible for ODHE to match most of the remaining
• A list will be generated for institutions still missing a few courses

ODHE Statewide Guaranteed Credit Transfer Project & Transcript Implementation Project Update Dave Sauter

Statewide Guarantee Credit Transfer https://www.ohiohighered.org/content/alternative_credit_ac_file

• From 9 transfer-type codes to 23
• Graphical display of SGCT transfer-types; a version with codes and

descriptions found on ODHE website

• Transfer evaluator goal: 23 choices during evaluation process

SGCT

1. Match 23 transfer types with institutional grades 2. Program SIS or degree audit for all 23 transfer types 3. Hybrid of both approaches

Three Approaches to Institutional Coding

• Preliminary data shows usage of the 16 new codes continues to

increase

• Generic transfer-type TC/Transfer Credit "catch-all" continues to

decrease

• 29 of 36 institutions used new codes
• Overall, 19 of the 23 codes were used
• Institutional transcript “senders” and “receivers” provide best practices

insights

HEI Alternative Credit (AC) File Research

Trio of Paired Institutions

• Cuyahoga Community College and Cleveland State University
• Sinclair Community College and Wright State University
• Ohio University and Columbus State Community

College Institutional Insights

• Review sender/receiver transcript relationship
• Best practices as an institution and as a transcript partner
• Review HEI AC File timing and submission

Transcription Exploration Project

• Electronic transcripts - evaluation, posting, and reporting
• Enumerated details for each of the 23 transfer-type codes...e.g.,

Advanced Placement: Psychology, score of 4, test date November 3, 2018

TEP

1. Enumerated details 2. Original source documentation 3. XML data into institutional SIS database 4. Statewide Repository 5. Consistent output – SIS, audit 6. Native/non-native credit 7. Disaggregating block credit 8. Expand SGCT: privates, Ohio border states, non-Ohio

Eight TEP Issues

• Columbus State Community College
• Cuyahoga Community College
• Lorain County Community College
• Shawnee State University
• Marion Technical College
• Rio Grande Community College

TEP Pilot Schools Institutional Best Practices

Transcription Implementation Project

• From exploration to implementing various models
• Meeting SGCT coding…future is enhancing electronic transcription
• Four continuing pilot institutions: Columbus State Community

College, Cuyahoga Community College, Lorain County Community College, and Shawnee State University

TIP

• Pilot: limit TIP to SGCT Ohio Articulation & Transfer Network and

Testing Categories

• Continue to modify/enhance the ATC
• SIS-specific peers' insights
• Enumeration details as resource document
• "Toolkit" approach to upcoming webinars – June 1st and 25th
• Timeline for TIP to be determined due to additional work by pilots, and

the "unknowns" for institutions due to COVID-19

Institutional TIP Highlights -Series of Conference Calls

1. What institutional help is needed moving forward with coding and transcription? 2. Review utilization data of all 23 transfer-types in the transcript evaluation process 3. Compare Autumn 2019 and overall AY 2020 data vs. prior terms and years 4. Recognize challenges of staff including IT resources in current environment 5. Continue sharing best practices

Future Planning

THANK YOU!

The future is bright for transfer students – and YOU are part of that successful future! DaveSauterODHE@outlook.com

Brain Break

Articulation and Transfer Clearinghouse Discussion

Revathi Kumaraswamy

Articulation & Transfer Clearinghouse https://www.ohiohighered.org/transfer/atc

• ODHE computer system to facilitate electronic transcript exchange
• XML format, eXtensible Markup Language
• Readable formats – PDF, HTML

ATC

ATC

Transcript Movement

• ATC was deployed in 2007
• National transcript standards – PESC
• Institutions outsourcing transcript services to vendors
• Graduate, Private, Out of State, OTC, HS
• Flexibility to adapt to new/current initiatives
• Completed: ODHE Proof of Concept with Informatica

Why we need to Re-engineer?

• Business Analyst (Project Discovery-Phase1)
• Define goals
• User Research
• Investigate options
• Provide recommendations
• Consultant starts in July
• 4-6 months engagement
• Internal planning In-Progress

Next Steps

Ohio Guaranteed Transfer Pathway Tracking

Mitch Wilson

OGTP Tracking

• Ensuring that pathways are honored to students
• Partnerships to maintain and track these pathways

Current State Of Tracking OGTP

• Maintain pathways at the community college within SIS
• Document pathways on transcripts that pass through the ATC

Maintain accuracy of Academic Programs in the AP file

• Data is moving into new Cyanna Software
• Timeline TBD
• Once Cyanna is rolled out, identifiers will be tracked and pushed into

HEI

• More information will be shared closer to launch

OATN Data Visualizations

Jonathan Ottley & Mitch Wilson

COVID-19 AND YOUR CAMPUSES CONVERSATION