Welcome OATN USO Admission Officers and Registrars Meeting - - PowerPoint PPT Presentation

Welcome

OATN USO Admission Officers and Registrars Meeting

Thursday, April 24, 2014

Internet Info User Name: 9spev7 Password: cs131786

Ohio eTranscript Initiative Update

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Ohio Admissions and Registrars Meeting April 24, 2014

eTranscript Initiative Overview

• Purpose of initiative is provide infrastructure to transmit

high school transcript data electronically to colleges/universities using Parchment

• High school students/counselors can initiate transcript

requests through secure web application

• Higher education institutions can help shape high school

participation

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eTranscript Initiative Benefits

• Currently costs $6.30 to process one high school

transcript

• Designed to save counselors at high schools and higher

education institutions both time and money in processing transcript requests

• Provide data in a ready format for acceptance by higher

education student information systems (Peoplesoft, Datatel, Banner)

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eTranscript Initiative Status

• Two major K-12 SIS vendors have completed software crosswalks

to provide data in correct electronic format – DASL – Powerschool

• Major higher education SIS vendors are working on developing

similar crosswalks – Peoplesoft – Cleveland State University – Datatel – Infinum LLC – Banner – Kent State University & Northwest State Community College

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eTranscript Initiative Status

• SSDT (State Software Development Team) has completed building

the ESDE

• ODE EMIS (Education Management Information System) has

completed necessary development activities including manifest to deliver transcript data

• Grant Recipients are currently working on building the crosswalk to

transfer data straight into their Student Information Systems.

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eTranscript Initiative Status

• Overall eTranscript Status

7 STATUS # HIGH SCHOOLS Registered 174 Live – Actively Using 37 Live – Not Using 20 Implementation Phase (Registration Complete) 117

eTranscript Initiative Status

• Project currently in pilot mode:

– Phase 1 pilot included high schools from northwest Ohio – Pilot high schools were selected by higher education institutions as ‘higher volume’ schools – Phase 2 pilot includes high schools from north/northeast Ohio and central Ohio (3 different Information Technology Centers)

• Phase 1 pilot schools have been registered and trained
• Phase 2 pilot schools have participated in webinars and are in the

registration process

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Pilot Rollouts by ITC

NEONET Cuyahoga Falls NWOCA Archbold MEC Columbus

Ohio eTranscript Initiative – Pilot ITCs

Northwest State Community College Kent State University Cleveland State University Columbus State Community College Hocking College

NCC Elyria

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eTranscript Initiative Future

• Once pilots are successfully completed, the

initiative will be promoted for statewide rollout throughout the rest of 2014

• Higher education SIS vendors are working

towards completing software crosswalks by the end of 2014

• Full transmission of electronic transcript data will

be available at that time

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eTranscript Websites

• http://education.ohio.gov/Topics/Academic-Content-

Standards/Graduation-Requirements/Career-and- College-Planning/Ohio-eTranscripts

• http://education.ohio.gov/About/News/Learn-how-Ohio-e-

Transcript-works

• http://exchange.parchment.com/higher-education/
• http://exchange.parchment.com/k12-2/

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eTranscript Contacts

• Kevin Sosa, Ohio Articulation & Transfer Network, Associate

Director of Technology – ksosa@regents.state.oh.us – 614.752.9475

• Ed Weisenbach, Ohio Department of Education, Statewide

Technology Coordator – ed.weisenbach@education.ohio.gov – 614.301.7988

• Jim Weber, Ohio Department of Education, Project Manager

– jim.weber@education.ohio.gov – 614.387.3197

• Tammy Baden, Parchment Project Manager

– tbaden@parchment.com – 763.221.9205

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Career-Technical Credit Transfer Initiatives (CT)2 Admissions and Registrars Meeting 4.24.2014

The Basics

Career-Technical Education in Ohio

• 91 Career-Technical Planning Districts

– 42 Single Districts/Compacts – 49 CTPD’s/JVSD’s

• In FY2012 there were 120,357 career-tech high school students in

Ohio (22% of all 9-12 students in the state) – 60% of students participating in Career-Technical Education

• btain further education

(CT)2 stands for Career-Technical Credit Transfer

Statewide articulation/transfer agreement to grant credit to students who complete approved career-technical programs in Secondary Career- Technical High Schools and Ohio’s Technical Centers, and enroll at public higher education institutions in the same technical area. Transfer is facilitated by sets of STATEWIDE course/program learning

• utcomes, and where appropriate, recognized third-party industry

standard credentials.

PURPOSE: Students in approved programs don’t “repeat” what they already know!

What is (CT)2?

(CT)² Transfer Guarantee - CTAG

CTAGs

Non-Credit Content/Program

JVS/HS/CC

CTAN specifies agreed upon competencies @ the course/modular level Credit Courses XY Credits (relative credit value)

Community College B

• Approved

Example CTAN

• Offers Example

Degree Program

If a student completes an approved Career-Technical Assurance Guide (CTAG) course/program, then that course/program is guaranteed to transfer as major credit to any of Ohio’s public institutions as long as those institutions

• ffer the appropriate technology major.

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    — CTAG development process with the Ohio Department of Education’s career field technical content standards

Police Medical Assistant EMT – Intermediate EMT – Paramedic Fire Fighter – Inspector Fire Fighter – Instructor Fire Fighter – Volunteer Alternative and Renewable Energy Solar Photovoltaic Safety EMT – Basic Firefighter I Firefighter II Culinary IT- Information Support Services IT- Network Systems HVAC/R Pharmacy Technician Automotive EMT- First Responder Mechanical Engineering Technology Nursing Welding Phlebotomy Education Ohio Technical Centers (formerly AWE) For Both Secondary/ High School (Only)

Current (CT)2 Statewide CTAGs

How Do I Know if My Institution is Part of All Appropriate Statewide Career-Technical Credit Transfer Agreements?

Compliance and Auditing

A public college or university adds a new course or program in the Course Equivalency Management System (CEMS) maintained by the Ohio Board of

• Regents. If the new course/program meets the

statewide academic standards in that area (as determined by a faculty review panel), the new entry is approved and will then allow the system to interpret a student’s prior coursework into equivalent courses at every other public college or university in the state Compliance: Each sector is tracked for “expected” course/program submissions versus those that have been submitted. Regional Managers: Assist the field with successfully submitting courses to CEMS. Regional Managers also have subject matter expertise in Engineering, EMT/Fire, and IT. Audits: Audits detailed institution level reports include the potential matching course and are used by Regional Manager to encourage compliance.

How Do I Validate/Award Student Credit at My Institution for Students Who Complete Approved (CT)2 Programs?

Verification Form

• Is used to supplement the High School Transcript or Ohio Technical

Center Transcript or Credential

• Can not be hand carried by the student to the receiving institution
• Should bear an official seal and signature
• “Sending Institution” should be approved for the technical area

through (CT)2 https://www.ohiohighered.org/transfer/reportingsystem

• Student is responsible for all admissions/application requirements at

the receiving institution

• Credit should apply to the student’s technical area/program of study

How can you help us strengthen Career- Technical Credit Transfer?

• Encourage your college or university to be 100%

approved/compliant in all (CT)2 technical areas that apply to your institution.

• Ensure that your Admissions and Registration team is aware of

CTAGs and how to handle the verification forms.

• Encourage your area HS guidance staff to be aware of the

possibility for career-technical education transfer.

• Inform internal advising/admission/registrar staff to be on the look-
• ut for JVSD coursework that appears on a traditional High School

Transcript – it just might alert you to that students prior Career- Technical Education.

• Communicate with Career-Technical Education Student or High

School if there is a problem with the verification form submission.

How Can We Help You?

Please complete the survey in your packet or online to provide us feedback on how we can help you. Ryan and I will be collecting these today if you complete them, or you can submit online through May 15th.

Contacts

Jamilah Tucker Director, Career-Technical Initiatives Ohio Articulation and Transfer Network (614) 466-0543 jjones@regents.state.oh.us Ryan W. Cupp Administrator, Career-Technical Initiatives Ohio Articulation and Transfer Network (614) 752-9474 rcupp@regents.state.oh.us Anne Skuce Senior Associate Director Secondary Career-Technical Alignment Initiative Ohio Articulation and Transfer Network (614) 644-6839 askuce@regents.state.oh.us

Helpful Websites

CTAG Information https://www.ohiohighered.org/transfer/ctag Reporting https://www.ohiohighered.org/transfer/reportingsystem Student Portal https://transfercredit.ohio.gov Advertising & Branding https://ohiohighered.org/transfer/branding

Question & Answer

Ohio Technical Center: Transcript Survey

The main objective of the survey was to gather preliminary data from Ohio Technical Centers (OTC’s) on their current processes and system design. In addition:

• Data on transcripts exchanged
• Information about data elements
• SIS and vendor information
• Staff & IT resources

Survey Objective

Is a transcript produced?

Does your institut itution ion produc uce e a uniform rm transcript ipt for ADULT career er- techni hnical al educat atio ion n compl pleter eters or stude dents nts who compl plet ete e a certifi ificate te

• r program?

am? Yes = 60.7% (34) By Program = 23.2% (13) No = 16.1% (9)

Electronic transcript for transfer?

Is there a n need for an electr tronic

• nic trans

nscript ipt (or file with studen dent's t's recor

• rd)

d) for the purpos

• ses

es of credi dit t transfer fer to a t two or four year r instituti itution?

• n?

Yes = 39.3% (22) Unsure = 41.1% (23) No = 19.6% (11)

Electronic system for transcript exchange?

Would d your insti tituti tution

• n be interes

ested ted in using g an electro tronic nic system tem to exchang hange e transcrip ripts ts with degree ee-gr granti anting ng instit itutio utions ns (communi munity ty colleges eges and four year univer ersities ities)? )? Yes = 58.8% (30) Unsure = 39.2% (20) No = 2% (1)

What type of transcript is produced?

0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0% 100.0% Paper PDF XML CSV

What t capab abil ility ty does your SIS have e to produc uce e a t transcrip ript? t? Check all that apply

Comments

“I would be nice if there was a state-wide student information system that was integrated from K-16. This way the data would be consistent and tracking state achievement/success would be easy to document.” “I believe that while we do have a very accurate and professional transcript for our adult education programs; it would be beneficial for all adult education career centers to have a standardized format to speed review and acceptance of our courses by two and four year institutions. I would be happy to participate on a team to help review and set-up statewide standards. Our students are completing rigorous career academic and skills based training which prepares them for nationally recognized certifications and licensure and I believe that a standardized format may better communicate the courses and curriculum that we are teaching. Just let us know what we can do to assist.” “It would seem that if credits are going to be used across the state - then a uniform transcript might be useful.” “We just developed a transcript to begin using with 2014 completers. This was a requirement for ACCSC accreditation.”

THANK YOU

Welcome

OATN USO Admission Officers and Registrars Meeting

Thursday, April 24, 2014 Internet Info User Name: 9spev7 Password: cs131786