WELCOME THE UNIVERSITY OF UTAH Planning, Design & Construction - - PDF document

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THE UNIVERSITY OF UTAH Planning, Design & Construction Forum May 9th, 2019

WELCOME

Presenter: Robin Burr – Chief Facilities Officer

INTRODUCTION

• Our Organization
• Where we’ve been
• Where we are today
• Where we‘re going
• General Updates
• Practice Changes
• Current and Upcoming Projects
• Q&A

MEETI MEETING GO GOAL ALS

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• Changing Expectations
• Success with smaller, better integrated Project

Teams

• Added Design & Construction Support Team

WHERE WE’V WHERE WE’VE E BEEN… BEEN…

• Continuous Improvement Mode
• Strong focus on Campus Planning
• More support for Project Delivery
• New Tools and Training
• Changes in Plan Check & Inspection
• Changes in Proposal Format
• Joining with Facilities Management and University

Hospitals & Clinics

WHERE WE WHERE WE ARE ARE TODAY TODAY…

• Continued adaptation of Tools and

Training

• Strong focus on Sustainability
• Heavy up-front involvement at beginning
• f projects
• Evolving Project Delivery methodology
• LEAN Practices
• Target Value Design
• Better integration of AE, GC and

the U in project delivery

WHERE WE’RE WHERE WE’RE GO GOIN ING… G…

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• TEAM. LEADERSHIP

Updated April 30, 2019

• Sr. Bus

• Sr. Bus data

• Assoc. Director,

• Prog. Mgr.

• Fin. Analyst

OUR OUR ORGANI GANIZATION ZATION

Presenter: Ken Nye - Deputy Chief Facilities Officer

GENERAL UPDATES

Staff

• Heather Henderson
• Polly Alles
• CM/GC – we are transitioning to a pre-set fee
• Multi-Project Selections for A/E and Contractor
• Performance Reviews

PROC PROCUREMENT UREMENT

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• Gifts
• Option to donate to U of U Student Food

Bank or other charity of your choice

CONFLIC CONFLICT OF OF INTEREST INTEREST

• Electronic signatures coming
• PlanGrid is a companion system to Unifier

Staff

• John Naylor
• Jeff Record

UNIFIER UNIFIER

• New policy coming this summer
• Objective is to minimize impact of

construction on parking availability

CONTRACT CONTRACTOR OR PARKI PARKING ON G ON CAMPU CAMPUS

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• Permit required for parking anywhere on

campus

• Sidewalk passes will carry a fee
• Designated parking areas for sidewalk passes
• Limited to specific areas, according to

Commuter Services parking plan

• Use of parking areas for staging require

written approval in advance

• Contractor contact info on staging area fence

CONTRACT CONTRACTOR OR PARKI PARKING G REQUIR REQUIREMENT EMENTS

Presenters: Gary Giglio - Director of Design & Construction

Support/Building Official

Sam Jensen Augustine– Energy/Sustainability Manager Colin Moore – Preconstruction Manager

CHANGES IN PRACTICE & EXPECTATIONS

Presenter: Gary Giglio- Director of Design & Construction Support/Building Official

PROCESS IMPROVEMENT

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• LEAN Concepts for Design & Construction

CHANG CHANGES IN S IN PRACT PRACTICE & CE & EXPEC EXPECTATIONS NS

• OUR MISSION: Delivering projects on time,
• n budget with the expected quality and

safety

• Creating value for clients by eliminating

activities that are considered waste, focusing on process and flow, and continuous improvement

LEAN CONCEPT LEAN CONCEPTS FOR FOR DESI DESIGN & GN & CONSTR CONSTRUC UCTION

• 1. Deployment/Use of interoperable

technology, such as BIM, cost-estimating and scheduling tools

LEAN CONCEPT LEAN CONCEPTS FOR FOR DESI DESIGN & GN & CONSTR CONSTRUC UCTION

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• 2. Use of prefabrication, preassembly,

modularization, and off-site fabrication techniques and processes

LEAN CONCEPT LEAN CONCEPTS FOR FOR DESI DESIGN & GN & CONSTR CONSTRUC UCTION

• 3. Effective performance measurement to

drive efficiency and support innovation

LEAN CONCEPT LEAN CONCEPTS FOR FOR DESI DESIGN & GN & CONSTR CONSTRUC UCTION

Presenter: Alex Demogines- Regional Manager, PlanGrid

PLANGRID

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Welcome to PlanGrid

Changing Project Delivery for the University of Utah Centralize all project lifecycle documentation

၊ Errors & omissions ၊ Change orders ၊ Inaccurate as‐built drawings ၊ Incomplete reporting ၊ Missing asset management data

Solutions for owners from design to turnover

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Raymond Group T-Mobile Arena

“PlanGrid allows me to collect and turn over ‘live working’ as‐builts that are invaluable to

• wners for the life of the building.”

Construction Turnover Operations

—Terry Coleman Superintendent, Kraus-Anderson

Secure a complete turnover package

Granite Construction Highway 99 Realignment

✓ Proven project team adoption ✓ Retain portable data for turnover ✓ Simplify team collaboration ✓ Deliver more predictable outcomes ✓ Control data for the lifecycle of the facility

3,672 ratings 2,014 ratings

Used by 52%

• f ENR top 400

GCs

Why PlanGrid?

PLANGRID Q&A

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Presenter: Sam Jensen Augustine – Energy/Sustainability Manager

SUSTAINABILITY IN DESIGN & CONSTRUCTION

• Started July 1, 2018
• Visiting firms to have conversation about

U’s evolving approach

• Owner’s Project Requirements updated
• Working with project team to tailor HBPS as

appropriate

• Aligning upfront project decisions with

LCCA

SUSTAI STAINABI BILI LITY TY

Presenter: Gary Giglio- Director of Design & Construction Support/Building Official

CODE REVIEW & INSPECTION SERVICES

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• Moe Heivand, Regional Operations Manager Facilities-Code Compliance West-Southwest
• Chris Blair, Building Inspector
• Randy Moss, Plans Examiner and Inspector
• Craig Baptista, Director of Operations, Facilities-Code Compliance
• Building permit card

BUREAU V BUREAU VERIT RITAS NORTH A AS NORTH AMERI ERICA

Presenter: Colin Moore- Preconstruction Manager

ESTIMATING MANUAL, TEMPLATE & COST DATABASE

WHAT IS VALUE?

1

WAYS TO INCREASE COST CERTAINTY

2

UPDATED WBS CODES / ESTIMATING METHODOLOGY MANUAL

3

COST DATABASE FOR BENCHMARKING

4

TARGET VALUE DELIVERY

5

PRECONST PRECONSTRUCTI RUCTION

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• Value is “what the customer is actually paying for the project to produce and install.”

– Lean Construction Institute

• Value = Function

Cost

• Planning, Design, & Construction:
• State entity with a charge to gain best value for Utah tax payers
• Understands – and assists to communicate and deliver on ‐ the client’s definition of value (program, schedule, cost,

social)

• Architects & Engineers:
• Understands ‐ and designs to ‐ client’s definition of value while collaborating closely with the client’s team
• Contractors:
• Understands client’s definition of value and brings value by providing expert opinion, real‐time design and

constructability feedback, and cost certainty while collaborating closely with the client’s team

WHAT I WHAT IS VALU VALUE?

• Cost certainty is high on every client’s value list. Cost overruns cause redesign, schedule delays, and decrease delivered value
• Ways to increase cost certainty:
• Establish consistent cost reporting tools, including Work Breakdown Structure (WBS) codes. Establish consistent times to

report costs

• Maximize collaboration during preconstruction and construction – all team members are “linked” to the project budget
• Project “benchmarking” against similar projects to validate costs
• Continuous review & feedback of design documents for cost, constructability, & conflicts
• Immediate reporting of potential cost overruns, including market factors such as tariffs or commodity pricing increases
• Establish Target Values, with subgroups that report on how specific target values are tracking with design

WAYS TO WAYS TO INCREASE INCREASE COST CERTAI COST CERTAINT NTY

WORK BREAKDOWN STRUCTURE (WBS) ESTIMATING METHODOLOGY MANUAL

• Establishes a uniform cost reporting

system between University projects

• Reduces miscommunication and is more

transparent

• Template based on Construction

Specification Institute (CSI 2014)

• Will be used in University’s cost

database

• Explains how to measure each of the

line items in the WBS

• Defines scope of unit rates for database

accuracy

• Guides delineation of TI versus Shell &

Core for renovation projects

UPDAT UPDATED WBS WBS CODES/E CODES/ESTIMATI TING NG METHO METHODOLOGY MA OLOGY MANUAL NUAL

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Example of the WBS - Summary

WORK BREA WORK BREAKDOW KDOWN N STRUCT RUCTURE URE

Detail Example Div. Code Component Description Quantity Unit Cost $ Total $ 9 09 00 00 FINISHES 9 09 20 00 Plaster And Gypsum Board 9 09 21 00 Plaster And Gypsum Board Assemblies 9 09 22 00 Supports For Plaster And Gypsum Board 9 09 22 00 Exterior Wall and Parapet Assemblies 9 09 22 00 Steel stud, 18 ga - 6" SF 9 09 22 00 Steel stud, 18 ga - 6" at parapet walls SF 9 09 22 00 Exterior soffit framing SF 9 09 22 13 Metal Furring 9 09 22 13 Interior Wall 9 09 22 13 Steel stud furring, 16 ga - 1 5/8" SF 9 09 22 13 Steel stud furring, 20 ga - 2 1/2" SF 9 09 22 16 Non-Structural Metal Framing 9 09 22 16 Interior Wall 9 09 22 16 Steel stud framing, 20 ga - 3 5/8" SF 9 09 22 16 Steel stud framing, 20 ga - 6" SF 9 09 22 16 Steel shaft wall framing, 20 ga - 2 1/2" CH SF 9 09 22 16 Steel shaft wall framing, 20 ga - 4" CH studs SF 9 09 22 16 Blocking and backing LF 9 09 22 26 Suspension Systems 9 09 22 26 Ceilings 9 09 22 26 Gypboard ceiling framing SF 9 09 22 26 Gypboard soffit framing, including kickers SF 9 09 24 00 Portland Cement Plastering 9 09 24 23 Portland Cement Stucco 9 09 24 23 Exterior stucco, integrally colored, including lath SF 9 09 24 23 Plaster control joints, including continuous bent plate LF 9 09 28 00 Backing Boards And Underlayments 9 09 28 13 Cementitious Backing Boards

Example of the WBS - Detail

WORK BREA WORK BREAKDOW KDOWN N STRUCT RUCTURE URE

ESTIMATING METHODOLOGY MANUAL 6

SAMPLE OF THE EMM6

Curtainwall Systems (SF): 08 44 00 Exterior glazing systems are measured based on total area, and include both the glass and the frame. Fritted / spandrel glass is broken out as a separate line item from vision glazing. Curved glass is broken out as a distinct line item (with a premium unit cost) as are other specialty glazing systems. As a standard convention, exterior curtain wall systems do not deduct glass entrances. Metal Decking 05 30 00 Material: Corrugated metal deck, Nelson/shear studs. Labor: Fabrication / installation of deck system, welding of Nelson/shear studs. Equipment: Hoisting equipment, welding equipment. Factors Affecting Cost: Metal Deck (SF): 05 31 13 Unit cost includes the furnishing and installation of Nelson or shear studs. Penetrations larger than 50 square feet are deducted from the overall quantity, however smaller penetrations are not deducted. Unit cost includes penetration cutouts. Vented deck follow the same standards.

ESTI ESTIMATI MATING METHO NG METHODOLOGY OGY MANUAL MANUAL 6

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COS COST DA DATABASE FOR TABASE FOR BE BENCHMAR NCHMARKING KING TAR TARGET VALU VALUE DELIVE DELIVERY RY (TVD) (TVD)

• Value & cost drive the design process

instead of calculating the cost after design is complete.

• Increases cost predictability vs. the

traditional method of estimating at established design intervals only.

• Teams work together to deliver value

Presenters: Rochelle Randazzo -Director of Finance & Accounting Andrew King- Associate Director of Campus Planning Bob Simonton - Director of Design & Construction Liz Blackner - Director of Design & Construction Nils Eddy - Program Manager, Health Sciences Trent Cutler – Director of Planning, Design & Construction, Health Sciences

MEET THE TEAMS/PROJECTS

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Presenter: Rochelle Rondazzo- Director of Finance & Accounting

FINANCE & PROJECT METRICS

9 10 11 9 10 9 8 227 311 267 289 268 241 247 236 321 278 298 278 250 255 ‐ 50 100 150 200 250 300 350 2018 2019 2020 2021 2022 2023 2024 Number of Project Fiscal Year Number of Projects

The University of Utah Planning, Design & Construction Annual Number of Projects

Projects under $10M $53 $75 $116 $92 $91 $75 $71 $167 $206 $182 $151 $183 $148 $174 $220 $281 $298 $243 $274 $223 $245 $‐ $50 $100 $150 $200 $250 $300 $350 2018 2019 2020 2021 2022 2023 2024 In Millions Fiscal Year Spending

The University of Utah Planning, Design & Construction Project Spending

Projects under $10M

Presenter: Andrew King- Associate Director, Campus Planning

CAMPUS PLANNING

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Planners Campus Planning Responsibilities

• Project Studies and

Research

• Visioning and Master

Planning

• Campus Transportation
• Campus Parking
• Campus Site and

Landscape

• Cultural Resources /

Historic Preservation

• Campus Signs and

Signage

• Charles Shepherd:

Cultural Resource Manager

• Sue Pope:

Open Space Manager

• Tami Wolfgang:

Campus Planner

• John Close:

Campus Planner Andrew King, Associate Director, Campus Planning

CAMPU CAMPUS PLA PLANNING NNING

Presenter: Bob Simonton - Director of Design & Construction

INFRASTRUCTURE TEAM

• Scott Jefferson
• Steve Laraway
• Brett Petersen
• Jon Jefferson
• Astrid Paredes

Financial Analyst

• Brenda Diaz
• Carley Bradbury

Project Managers

INFRASTRUCTUR INFRASTRUCTURE, ENERGY ENERGY & & RED RED BUTTE BUTTE GARDE GARDEN

Project Assistant

• Energy Efficiency
• Transportation
• Utilities
• Red Butte Garden
• Seismic
• Building Systems

Renewal Types of Projects

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Presenter: Liz Blackner - Director of Design & Construction

MAIN CAMPUS, RESEARCH PARK & COMMUNITY CLINIC TEAM

Project Managers

• Desslie Andreason
• (Retiring May 17)
• Andrea Cavrag
• Mark Grabl
• Andrew Heiner
• Rick Johansen
• Lori Kaczka
• Christin Robbins

Financial Analyst

• Christian Johansen
• Sherri Somers

Types of Projects

• Academic
• Research
• Athletics
• Community Spaces
• Food Service
• Administration
• Clinics
• Housing
• Performance Arts
• Tenant Improvements
• Remodels
• Additions
• Karen Janicki
• Nana Amoah

Ewusi-Emmim Associate Project Managers

MAIN CAMPU MAIN CAMPUS & & RES RESEARCH PA ARCH PARK RK

Presenter: Nils Eddy - Program Manager,

Health Science

HEALTH SCIENCES & TRANSFORMATION TEAM

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• Krin Kirijas
• Harry Corsi
• Mike Wessman
• Nirman Rajbhandari
• Sherri Somers
• Barbara Famageltto

Project Managers Construction Project Manager

• Eric Newby

HEAL HEALTH TH SCI SCIENCES & & TRANSFO TRANSFORMAT MATION ON

Associate Project Managers Financial Analysts

• Nana Amoah Ewusi-Emmim
• Jeff Kuehndahl

Presenter: Trent Cutler- Director of Planning, Design & Construction,

Health Sciences

HOSPITALS & CLINICS TEAM

DavidDaining RebeccaWielder BlakeMcBride KristiannaPulsipher CJKulp Chris tianAllen JenniferBrownlee BenBlacker

DE DESIGN PROJ GN PROJECT MA T MANAGERS NAGERS

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Rod Randall Joe Cronin Destry Norman Scott Cummins Mark Hunziker Jay Sarten Kathy Sirrine Jamie Hackworth

CONSTRUCTI TION ON P PROJEC ECT M T MANAGERS GERS

Malory Devries Jenna Matheson Elaine Stowell

AES AESTHETICS TEAM TEAM HOS HOSPIT ITALS & ALS & CLINICS CLINICS

Types of Projects Geographically Spread

• Clinical
• Inpatient
• Outpatient
• Support Spaces
• Research
• Tenant Improvements
• General Renovations
• Infrastructure
• Main Medical Campus
• Research Park
• Community Clinics
• Salt Lake County
• Davis County
• Utah County

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Q&A