Welcome! June 2015 Quarterly Meeting Facilities Services - - PowerPoint PPT Presentation

Welcome! June 2015 Quarterly Meeting

Facilities Services

Georgeann W. Smith

Interim Executive Director, Facilities Services E-mail GSmith@Central.UH.EDU

Organizational Changes

• Lock Shop
• Key Control
• General Maintenance
• Custodial Services
• Contracted Custodial/Inspection

Team

Focus

• Communications
• Work Order Follow-up
• Update Job Descriptions to reflect

current technology

• Access skills of current technical

workforce & set training plans

Questions?

Carlos Villarreal

Interim Executive Director, Technical/Maintenance/ Facilities Services Email: cvillarr@Central.UH.EDU

Georgeann W. Smith

Interim Executive Director, Facilities Services E-mail GSmith@Central.UH.EDU

Texas Higher Education Coordinating Board PRT Audit

Dawn Taylor-Dartez

Space Inventory Manager Facilities Planning and Construction E-mail daytaylor@central.uh.edu

Texas Higher Education Coordinating Board Peer Review Team (PRT) Audit Schedule

• UH May 20th - 21st, 2015 Completed
• UH-Downtown FY 2016 – November 2016
• UH-Clear Lake FY 2017 - (Mar - May)
• UH-Victoria FY 2018 - (Mar - May)

Update on the University of Houston’s Recent Audit:

• 1. Rooms are identified by a unique alphabetic or numeric code

UH rates 4 out of 5 with deviations in 1 out of the 35 rooms reviewed.

• 2. Space use codes accurately reflect actual use

UH rates 5 out of 5 with deviations in 1 out of the 35 rooms reviewed.

• 3. Functional category codes accurately reflect actual use

UH rates 5 out of 5 with deviations in 1 out of the 35 rooms reviewed.

• 4. Classification of Instructional Programs (CIP) codes accurately reflect actual use

UH rates 5 out of 5 with deviations in 1 out of the 35 rooms reviewed.

• 5. Prorated use accurately reflects the time used for each function

UH rates 5 out of 5 with deviations in 0 out of the 35 rooms reviewed.

• 6. Reported room area is accurate and verifiable

UH rates 5 out of 5 with a deviation of 2%.

• 7. Reported educational and general room area is accurate and verifiable

UH rates 5 out of 5 with a deviation of 2%.

• 8. Reported classroom and class lab seating capacities are accurate and vary no greater than

10 percent of reported capacity and the difference is greater than 5 seats (for classrooms) or 5 stations (for class laboratories) UH rates 3 out of 5 with deviations in 2 out of the 35 rooms reviewed.

Comprehensive Update of Campus Electrical Infrastructure Improvement Plan

Cougar Sub Station Expansion

Dean Ruck Sr.

Mgr, Construction Project, Facilities Planning and Cnstruction E-mail: DBRuck@Central.UH.EDU

• Cougar Substation, located at ERP, provides the

majority of the main campus with reliable, redundant electrical power.

Cougar Substation Expansion Background

• Cougar Substation, located at ERP, provides the

majority of the main campus with reliable, redundant electrical power.

• However, problems include:

Cougar Substation Expansion Background

• Cougar Substation, located at ERP, provides the

majority of the main campus with reliable, redundant electrical power.

• However, problems include:

– Lack of firm capacity

Cougar Substation Expansion Background

• Cougar Substation, located at ERP, provides the

majority of the main campus with reliable, redundant electrical power.

• However, problems include:

– Lack of firm capacity – Some buildings served directly from CenterPoint

Cougar Substation Expansion Background

Cougar Substation Expansion Background

• Cougar Substation, located at ERP, provides the

majority of the main campus with reliable, redundant electrical power.

• However, problems include:

– Lack of firm capacity – Some buildings served directly from CenterPoint – ERP is currently on unreliable residential electrical service from CenterPoint, shared with the adjacent neighborhood

Key Program Elements

• Increase capacity of Cougar Substation to serve ERP and main

campus, including capacity for future growth

Key Program Elements

• Increase capacity of Cougar Substation to serve ERP and main

campus, including capacity for future growth

• Increase electrical capacity to main campus by installing 2 additional

feeders

Key Program Elements

• Increase capacity of Cougar Substation to serve ERP and main

campus, including capacity for future growth

• Increase electrical capacity to main campus by installing 2 additional

feeders

• New main campus feeders will serve the Health Science Biomedical

Building’s new Central Plant, taking HBSB off CenterPoint service.

Key Program Elements

• Increase capacity of Cougar Substation to serve ERP and main

campus, including capacity for future growth

• Increase electrical capacity to main campus by installing 2 additional

feeders

• New main campus feeders will serve the Health Science Biomedical

Building’s new Central Plant, taking HBSB off CenterPoint service.

• New main campus feeders will also alleviate the load at Main Central

Plant by taking Feeders 1/2 , 5/7, 11/12

Key Program Elements

• Increase capacity of Cougar Substation to serve ERP and main

campus, including capacity for future growth

• Increase electrical capacity to main campus by installing 2 additional

feeders

• New main campus feeders will serve the Health Science Biomedical

Building’s new Central Plant, taking HBSB off CenterPoint service.

• New main campus feeders will also alleviate the load at Main Central

Plant by taking Feeders 1/2 , 5/7, 11/12

• Improve reliability of electrical service to ERP by eliminating

CenterPoint overhead distributions system and serving from UH underground distribution system

Key Program Elements

• Increase capacity of Cougar Substation to serve ERP and main

campus, including capacity for future growth

• Increase electrical capacity to main campus by installing 2 additional

feeders

• New main campus feeders will serve the Health Science Biomedical

Building’s new Central Plant, taking HBSB off CenterPoint service.

• New main campus feeders will also alleviate the load at Main Central

Plant by taking Feeders 1/2 , 5/7, 11/12

• Improve reliability of electrical service to ERP by eliminating

CenterPoint overhead distributions system and serving from UH underground distribution system

• Add redundancy at ERP by installing 2 electrical feeders to serve ERP

from Cougar Substation served by redundant 138kV transmission lines

Project Overview

Main Campus Cougar Substation ERP New Underground Electrical Distribution

Cougar Substation Expansion

Schedule:

• Complete design by September 2015
• Procurement and contracting completed in December 2015
• Start Construction in January 2016
• Complete Construction October 2017

Cougar Substation Expansion

Impacts:

• Road / sidewalk closures for underground electrical installation

at ERP and southeast corner of campus

• Planned power outage to bring expanded Substation online.
• Planned building outages at ERP to switch from CenterPoint to

UH distribution

Summer Outage

Mike Wheeler

FMP, LEED A.P.

• Sr. Project Manager, FM

Email: mdwheel2@Central.UH.EDU

Winter 2015 Project

• Support FP&C on Winter Outage work.
• Perform Preventive Maintenance on Cougar Sub Station while FP&C work is performed.
• Perform Preventive Maintenance on Central plant while FP&C work is performed.

Summer 2015 Project

REMINDER

• Sub-Feeder 1 Outage scheduled for August 1st and August 2nd.
• This outage is to investigate, trouble shoot, test and repair the cause of repeated faults/failures
• n Sub-Feeder 1.
• In order to perform the proper investigation and testing numerous buildings will experience a

complete electrical outage.

Only emergency generator life safety systems will be in operation for the duration of the

• utage.
• During preliminary investigation a faulty splice was identified, this will be first priority on repair

list.

• Additional building level Preventive Maintenance will be performed.
• The duration of this outage is expected to be 8 (eight) hours for a two day period.
• Once the cause is determined a plan for repairs can be developed and scheduled.

If time permits and materials are available, repairs may be able to take place during this outage.

• August 8th and August 9th are scheduled for repairs or backup weekend.

Summer 2015 Project

Summer 2015 Project

Buildings impacted by Summer 2015 Sub- feeder 1 and 2 investigative electrical outage

Bldg.# Building Name 501 Roy Cullen 516

• E. Cullen

517 Cullen Performance Hall 524 Student Service Ctr. I 526 Student Service Ctr. II 525 UH Health Center 534 Heyne Bldg. 555 Law Residence Hall 556 Settegast Residence Hall 557 Bates Residence Hall 558 Taub Residence Hall 559 Oberholtzer Residence Hall 562 Religion Center 563 Cougar Village I 568 Justin Dart Center for Students with Disabilities 586 Cameron Bldg. 587 Farish Hall 588 McElhinney

Winter Outage

Ken Oliver

Mgr, Construction Project, Sr, Minor and Planned Projects E-mail: KDOliver@Central.UH.EDU

FAQ 2015 Campus Winter Break Electrical Outage

• Cougar feeders 1, 2, 3 provide the main source of power to the Campus via the Power Plant.
• The electrical feeders are the main distribution to the campus and range from 20 to 40 years
• ld.
• The repairs are critical to maintain the electrical integrity to the campus.
• A report by our Insurance carrier provided much needed deficiencies that warrant these

repairs.

FAQ 2015 Campus Winter Break Electrical Outage

Schedule for 2015 FPC Winter Break Electrical Project: The Momementary power disruptions aka, “electrical Blips” will start on Saturday December 26, 2015 and run thru completion on Wednesday December 30, 2015 CGR3 REPAIRS- Start- 5:30AM December 26, 2015 End - 5:30AM December 27, 2015 CGR1 REPAIRS- Start- 5:30AM December 27, 2015 End- 5:30AM December 28, 2015 CGR2- CABLE REPAIR- Start- 5:30AM December 28, 2015 End- 6:00PM December 28, 2015 29 and 30 December are alternate dates as required. This schedule may be adjusted before execution.

FAQ 2015 Campus Winter Break Electrical Outage

Impact to Campus Items that will be effected-

• Momentary Electrical Disruptions ( AKA) power Blips Campus wide
• Elevators will be off line for Safety concerns during the “blips”
• Some HVAC equipment may shut down
• IT equipment, computers, Building Automation controls
• Science Teaching lab “STL” will have an outage notification for shut

down

CIP / FCA Updates

Jeanne LaMontagne

Asst Dir, Planning, Facilities Planning and Construction E-mail: jlamonta@Central.UH.EDU

CAPITAL IMPROVEMENTS FLOW CHART

CAPITAL IMPROVEMENTS DEFINITIONS

CAPITA IMPROVE NT

FACILITY CONDITION DEFICIENCIES

FACILITY REPAIR TRACKING

SAMPLE MPEC COST MODEL

FY 2015 MPEC CAPITAL IMPVMT PROJECTS

PROPOSED FY 2016 MPEC CAPITAL IMPVMT PROJECTS

PROPOSED FY 2016 MPEC CAPITAL IMPVMT PROJECTS,

CONT.

Campus Districts and New Addresses

Jeanne LaMontagne

Asst Dir, Planning, Facilities Planning and Construction E-mail: jlamonta@Central.UH.EDU

Deborah Davis

Dir, Auxiliary Svcs, Cougar Card E-mail: dadavis2@Central.UH.EDU

Maria Honey

Asst Dir, Marketing & Comm, Auxiliary Services Operations E-mail: mhoney@Central.UH.EDU

Robert Birkline

Mgr, Web Technology, Technology Services and Support E-mail: rbirklin@Central.UH.EDU

Campus Districts and New Addresses

Campus Districts and New Addresses

In conjunction with the campus wayfinding project, a thorough review of our existing campus addressing was

• initiated. As a result, an addressing grid was established

for the UH campus providing a locatable address for all UH buildings. Reasons for making this change:

• Improving general public safety response to the

campus

• Requirements for 9-1-1 enhanced dispatching

services

• Ability to use maps/navigation applications (GPS)

Campus Districts and New Addresses

UH Postal Services Actions

• We have worked with the City of Houston and USPS
• n assigning our street addresses and official

recognition of our 77204 zip code

• Your mail code/+ 4 will remain unchanged
• USPS has added our departments & street addresses

to the national zip code database

• We have provided new street addresses to the

following units:

• UHPD/EHLS
• Facilities/FAMIS
• PeopleSoft
• UIT

Campus Districts and New Addresses

UH Postal Services Actions (cont’d)

• We will create a Campus Addressing website that will

have more information and a lookup table for your convenience

• Communication plan has been developed for campus
• We will offer a limited time discount for stationery orders
• When:

July 1 – August 31

• What:

15%

• How:

Using Stationery Order Form located on the Printing and Postal website: http://www.uh.edu/pp New Address Launch Date

• August 1, 2015
• You can start using new addresses at this time

Campus Districts and New Addresses

Preparing yourself and your department for the August 1 launch of the new campus addresses

• Update address on your:
• Websites
• Marketing collateral and forms
• Email signature
• Order new stationery
• Inform team members, faculty, building occupants, residents,

security team, campus partners and vendors

• Work with your business office to update your office location

in PASS so it shows up on the online campus directory

FAQ