WELCOME! GENERAL SESSION | CALL TO ORDER BOARD MEETING | F EBRUARY - - PowerPoint PPT Presentation

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WELCOME! GENERAL SESSION | CALL TO ORDER BOARD MEETING | F EBRUARY - - PowerPoint PPT Presentation

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BOARD MEETING | F EBRUARY 19 2016 WELCOME! GENERAL SESSION | CALL TO ORDER BOARD MEETING | F EBRUARY 19 2016 CONSENT AGENDA APPROVAL OF MINUTES N OVEMBER 13, 2015 NEW EMPLOYEE INTRODUCTION: J ENNIFER B ILLIG , A SSOCIATE D IRECTOR , V OLUNTEERS

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BOARD MEETING | FEBRUARY 19 2016

WELCOME! GENERAL SESSION | CALL TO ORDER

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BOARD MEETING | FEBRUARY 19 2016

CONSENT AGENDA

APPROVAL OF MINUTES NOVEMBER 13, 2015 NEW EMPLOYEE INTRODUCTION: JENNIFER BILLIG, ASSOCIATE DIRECTOR, VOLUNTEERS

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BOARD MEETING | FEBRUARY 19 2016

BOARD DISCUSSION

(15 MINUTES) ALL DIRECTORS QUESTIONS, COMMENTS & REFLECTIONS ON IFAA & THE YEAR AHEAD

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BOARD MEETING | FEBRUARY 19 2016

ADDING VALUE

  • TO THE ARTIST EXPERIENCE (SANDY)
  • TO THE MARKET-GOER EXPERIENCE (GINGER)
  • TO SANTA FE AND THE BRAND: IFAM | SANTA FE

SPECIAL REPORT IFAM | SANTA FE 2016

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BOARD MEETING | FEBRUARY 19 2016

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BOARD MEETING | FEBRUARY 19 2016

ARTIST EXPERIENCE, CONT’D

  • ARTIST ENTREPRENEURISM EDUCATION
  • FIRST-TIME ARTISTS -- WEDNESDAY
  • ALL ARTISTS – THURSDAY
  • SOCIAL INNOVATION ARTIST RESOURCE FAIR
  • ONE WORLD DINNER & FELICIDADES
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BOARD MEETING | FEBRUARY 19 2016

IFAM | SANTA FE 2016

ADDING VALUE

  • TO THE ARTIST EXPERIENCE
  • TO THE MARKET-GOER EXPERIENCE (GINGER)
  • TO SANTA FE AND THE BRAND: IFAM | SANTA FE
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25 New Artist Booths, Food in Botanical lot, Transport will change

MOIFA MIAC ARTIST HOSPITALITY NEW BOOTHS

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ARTIST DATABASE, ARTIST LOG-IN

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BOARD MEETING | FEBRUARY 19 2016

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IFAM | SANTA FE 2016

ADDING VALUE TO THE MARKET-GOER, CONT’D

BOARD MEETING | FEBRUARY 19 2016

  • POINT OF SALE
  • COMMUNITY CELEBRATION ON THE PLAZA
  • NEW TICKETED DINNER & AWARDS PROGRAM
  • MARKET EVENT APP (ANDERSON SCHOOL, UNM)
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BOARD MEETING | FEBRUARY 19 2016

IFAM | SANTA FE 2016

ADDING VALUE

  • TO THE ARTIST EXPERIENCE
  • TO THE MARKET-GOER EXPERIENCE
  • TO SANTA FE AND THE BRAND: IFAM | SANTA FE
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BOARD MEETING | FEBRUARY 19 2016

AUDIT COMMITTEE

ACTION REQUESTED: REPORT ON AUDIT FINDINGS COMMITTEE REPORTS

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BOARD MEETING | FEBRUARY 19 2016

FY15 AUDIT REPORT BARBARA LEWIS, CPA, CCIFP

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BOARD MEETING | FEBRUARY 19 2016

FINANCE & HR COMMITTEE

ACTION REQUESTED: REPORT ON MOST RECENT FINANCIAL STATEMENT REPORT ON REVISED EMPLOYEE BENEFITS PLAN COMMITTEE REPORTS

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BOARD MEETING | FEBRUARY 19 2016

FINANCE & HR COMMITTEE, CONT’D

  • YTD FINANCIAL STATEMENTS THROUGH JANUARY 31, 2016
  • CHANGES TO EMPLOYEE BENEFITS
  • INSURANCE
  • RETIREMENT
  • PAID TIME OFF
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BOARD MEETING | FEBRUARY 19 2016

KEY CHANGES TO EMPLOYEE BENEFITS

INSURANCE (ADDED)

  • 50% DEPENDENT HEALTH INSURANCE PREMIUM SUPPORT UP TO $175/MONTH
  • VISION AND DENTAL COVERAGE; EMPLOYEES PAY 25% OF PREMIUMS
  • LONG- AND SHORT- DISABILITY COVERAGE; NO COST TO EMPLOYEES

RETIREMENT

  • SWITCHED TO 403(B) PLAN THAT ALLOWS FOR EMPLOYEE CONTRIBUTIONS
  • IFAA CONTRIBUTES 3% BEGINNING AT EMPLOYEE’S ONE-YEAR ANNIVERSARY
  • EMPLOYEE CONTRIBUTES ANY AMOUNT BEGINNING IMMEDIATELY UPON HIRE
  • IFAA MATCHES EMPLOYEE CONTRIBUTION UP TO 2% BEGINNING AT ONE-YEAR ANNIVERSARY

PAID TIME OFF

  • CHANGED FROM SICK/VACATION LEAVE CLASSIFICATION TO PTO
  • REDUCED HOURS OFFERED IN EARLY YEARS; BEGIN EARNING MAXIMUM SOONER
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BOARD MEETING | FEBRUARY 19 2016

ADVANCEMENT & COMMUNICATIONS COMMITTEE

ACTION REQUESTED: APPROVAL OF RECENT GIFTS, SPRING & PRE-MARKET ACTIVITY REPORT ON LEGISLATIVE ACTIVITY COMMITTEE REPORTS

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BOARD MEETING | FEBRUARY 19 2016

ADVANCEMENT GOAL FY 2015/2016 = $1.7M

CURRENT OVERVIEW: GOAL AS OF 1.31.16 TRACKING ANNUAL FUND CAMPAIGN: $250,000 $126,779.06 Appeals scheduled LEADERSHIP GIFT PORTFOLIOS: $850,000 $102,121.06 * MOVES Cultivations FOUNDATION RELATIONS: $300,000 $ 20,000.00 Proposal Schedule CORPORATE RELATIONS: $300,000 Developing Cultivation Schedule GIFT PLANNING: NEW Changemaker Legacy Circle Annual Event scheduled for May 19, 2016 to celebrate current members and invite new members to join.

* Pledge/campaign payments are now directed to building the reserve and are no longer

reflected in actual totals to goal. To date, that accounts for $ 93,999.91 to cash reserve, $50,000 to endowment, $10,000 to Artist Relief Fund, and $54,700.53 general cash reserve for a total of $ 208,700.44.

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BOARD MEETING | FEBRUARY 19 2016

ANNUAL CAMPAIGN & LEADERSHIP GIFT PORTFOLIOS (LGP)

Annual Campaign

New solicitation platform in place. 2nd appeal scheduled for 2.25.16 with focus message on IFAA Education & Engagement. 3rd appeal scheduled for 4.8.16 with focus on Support for NEW Artists 4th appeal scheduled for 8.1.16 with focus on growing the future – post Market.

Identified LGP Prospects 51

These individuals have been vetted and meetings are being scheduled. More are being identified. Goal is to have all currently identified meetings completed by May 1.

Total Identified Gifts $960,000

These gifts range from $10,000 to $100,000 and projections are based on giving histories, capacity, readiness, relationship, and interest areas. Additionally, a new $5,000 incubator group has been identified

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BOARD MEETING | FEBRUARY 19 2016

FOUNDATIONS AND CORPORATE RELATIONS

FOUNDATION CURRENT PROPOSALS

AWARDS RECEIVED $20,000 AWARDED PENDING RECEIPT $15,000 SUBMITTED UNDER REVIEW $30,000

FOUNDATION PROPOSALS IN PREPARATION

PREVIOUS GRANTORS $170,000 NEW FOUNDATIONS $365,000

CORPORATE/BUSINESS RELATIONS

SANTA FE BUSINESS GROUP $ 85,000 PREVIOUS CORPORATE PARTNERS $ 65,000 NEW CORPORATE CULTIVATIONS DEVELOPING NEW PREMIER PARTNER LEVELS $150,000 (IN-KIND)

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BOARD MEETING | FEBRUARY 19 2016

COMMUNICATIONS COMMUNICATIONS TEAM IN PLACE – MEETS MONTHLY PROCESS IN PLACE FOR ALL COMMUNICATION NEEDS SCHEDULES IN PLACE THROUGH END OF CURRENT FY

  • COLLATERAL DESIGN & PRINTING
  • WEBSITE UPDATES AND RE-WRITES
  • E-NEWS AND E-BLASTS
  • SOCIAL MEDIA
  • MEDIA BUYS
  • SANTA FE NEW MEXICAN
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BOARD MEETING | FEBRUARY 19 2016

MARKETS & ENTERPRISE COMMITTEE

ACTION REQUESTED: REPORT ON CHARTER MARKET ACTIVITY COMMITTEE REPORTS

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BOARD MEETING | FEBRUARY 19 2016

FACILITIES COMMITTEE

ACTION: UPDATE COMMITTEE REPORTS

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BOARD MEETING | FEBRUARY 19 2016

FACILITIES COMMITTEE UPDATE

  • Exploratory process underway for administrative space

needs (nothing imminent)

  • Facilitated exercise for staff scheduled this month

(needs tied to growth, informed by the strategic plan)

  • Committee will report back in May
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BOARD MEETING | FEBRUARY 19 2016

POLICY & ADMINISTRATION COMMITTEE

ACTION REQUESTED: REPORT – POLICY ON THE ROLE OF IFAA FOUNDERS COMMITTEE REPORTS

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BOARD MEETING | FEBRUARY 19 2016

OTHER BUSINESS

COMMITTEE REPORTS

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BOARD MEETING | FEBRUARY 19 2016

REPORT OF THE CHIEF EXECUTIVE

CUBA PASSPORT TRIP STRATEGIC PLAN TRADEMARKS GOALS FOR BALANCE OF YEAR

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BOARD MEETING | FEBRUARY 19 2016

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BOARD MEETING | FEBRUARY 19 2016

REPORT OF THE CHIEF EXECUTIVE

CUBA PASSPORT TRIP STRATEGIC PLAN TRADEMARKS GOALS FOR BALANCE OF YEAR

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BOARD MEETING | FEBRUARY 19 2016

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BOARD MEETING | FEBRUARY 19 2016

REPORT OF THE CHIEF EXECUTIVE

CUBA PASSPORT TRIP STRATEGIC PLAN TRADEMARKS GOALS FOR BALANCE OF YEAR

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BOARD MEETING | FEBRUARY 19 2016

CEO GOALS

REVENUE TARGETS BRAND DEVELOPMENT ENTERPRISE OPPORTUNITIES FACILITIES

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BOARD MEETING | FEBRUARY 19 2016

CEO APPROACH

LISTEN

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BOARD MEETING | FEBRUARY 19 2016

REPORT OF THE BOARD CHAIR

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BOARD MEETING | FEBRUARY 19 2016

ADJOURNMENT

  • BREAK BEFORE CLOSED SESSION -
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BOARD MEETING | FEBRUARY 19 2016

CLOSED SESSION

CALL TO ORDER

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BOARD MEETING | FEBRUARY 19 2016

CONSENT AGENDA

APPROVAL OF MINUTES NOVEMBER 13, 2015

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BOARD MEETING | FEBRUARY 19 2016

CLOSED SESSION

CHAIR ITEMS

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BOARD MEETING | FEBRUARY 19 2016

CHAIR ITEMS

AUDIT COMMITTEE

ACTIONS: RECOMMENDATION FOR FY16 AUDIT RFP PROCESS FOR FY17 VOTE TO APPROVE AUDIT FINDINGS

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BOARD MEETING | FEBRUARY 19 2016

CHAIR ITEMS

FINANCE & HR COMMITTEE

ACTION: VOTE TO APPROVE MOST RECENT FINANCIAL STATEMENT

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BOARD MEETING | FEBRUARY 19 2016

CHAIR ITEMS

ADVANCEMENT & COMMUNICATIONS COMMITTEE

ACTION: VOTE TO APPROVE MOST RECENT GIFTS

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BOARD MEETING | FEBRUARY 19 2016

CHAIR ITEMS

FROM P&A COMMITTEE

ACTION: VOTE TO APPROVE POLICY ON THE ROLE OF IFAA FOUNDERS

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BOARD MEETING | FEBRUARY 19 2016

CHAIR ITEMS

OTHER BUSINESS

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BOARD MEETING | FEBRUARY 19 2016

CEO ITEMS

IFAM | SANTA FE 2016 REPRISE AGREEMENT IN CONCEPT FOR CHARTER MARKET HOSTS GOALS FOR YEAR AHEAD: DEEPER DIVE

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BOARD MEETING | FEBRUARY 19 2016

CEO GOALS

REVENUE TARGETS: EARNED & CONTRIBUTED BRAND DEVELOPMENT: EXCELLENCE & IMPACT ENTERPRISE OPPORTUNITIES: CHARTERS & OTHERS FACILITIES: STRATEGIC & SUSTAINABLE

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BOARD MEETING | FEBRUARY 19 2016

EXECUTIVE SESSION ITEMS

APPROVAL OF MINUTES CLOSED SESSION NOVEMBER 13, 2015 CEO PERFORMANCE & COMPENSATION OTHER BUSINESS

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BOARD MEETING | FEBRUARY 19 2016

ADJOURNMENT

NEXT BOARD MEETING: FRIDAY, MAY 20, 2016 NEXT BOARD GATHERING: THURSDAY, MAY 19, 2016

THANK YOU!