Welcome! Federal/Early Head Start Reporting Training Webinar May - - PowerPoint PPT Presentation
Welcome! Federal/Early Head Start Reporting Training Webinar May 8-10, 2012 Conference Call # 1-888-998-2663 Passcode: 6349246 If you have any problems dialing in to the call or logging in to the webinar, please contact Nisha Satyanarayana at
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Web Ex Overview Head Start Federal Reporting Overview Accessing Provider Self Service (PSS) for SLDS Account Set Up Conversion and data entry into SLDS Upload Template File upload into PELICAN Accessing and Viewing Processing Logs Generating and Accessing the Child Longitudinal Outcomes Report Training Materials Online Help Q&A
Meeting that was used previously
– Chat – Polling – Audio/Video
3 Participants can take notes and save them
The Chat feature allows Participants to chat with the host(s) The audio information can be found under the Audio tab
Start (EHS) providers and the children enrolled in those programs.
the ability to better understand the range, access and quality of early childhood programs in the Commonwealth of Pennsylvania.
3rd grade aggregate outcomes reports from the PSSAs.
into a template and then upload the template into PELICAN.
will allow providers to then link to PELICAN for their data uploads.
– A new location report titled the “Child Longitudinal Outcomes Report” will be available to providers. This report will display comprehensive data for children from Kindergarten through grade 3. – Aggregate child outcome data generated in this report will be displayed by location, program and school district. – This report will be generated overnight and will be available as a PDF file.
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PELICAN Provider Self Service (PSS) helps early learning and child care providers manage their working relationship with both their clients and the Department of Public Welfare. It allows providers to:
– This profile is used by parents and members of the public when searching for early learning providers in Pennsylvania. – Keeping your profile up to date helps your location show up in search results when parents look for a provider – The early learning provider search can be found at https://www.humanservices.state.pa.us/compass.web/ProviderSearch/pgm/PSWEL.aspx
attendance invoice to your CCISs
– Reduce paper use, time spent filing, mailing costs – Get access to your invoice at the beginning of each month
– Receive electronic notification of any enrollment or co-pay changes. You’ll no longer have to wait for the enrollment summary to get to you in the mail. – Receive electronic copies of your payment summaries. – And much more!
sites around the Web.
A user guide for PSS is located on the PSS Home Page , by clicking on the “Learn about Provider Self Service” link. 5
via PSS for data upload
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If you currently participate in PELICAN PA Pre-K Counts or the Early Learning Network you should already have a “b-“ user ID. Your existing user ID can be set up to allow you to access Provider Self-Service. Contact the ELN helpdesk at 1-877-491-3818 and give them your current ID.
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the Access SLDS Upload link under the Manage Provider Data section
specific approval. Approval will be received via e-mail
Supervisor
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page
to the SLDS role and select which locations under the Legal Entity the new user will be associated with
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Click [UPLOAD CHILD DATA]
Note: this view is for a user who only has the SLDS role. An existing PELICAN user with this role added would see everything they normally see in addition to upload child data.
Press [GO] next to the Upload option
Users will be provided with a template that data will be entered into prior to upload. There will be two files provided; an SLDS Upload Template and an SLDS Upload Template Format.
1. Save both files to your computer 2. Open the SLDS Upload Template (Microsoft Excel) file 3. Select the Data tab on the Excel ribbon 4. Click the From Other Sources dropdown and select From xml data import 5. Select the previously saved SLDS Upload Template Format file and click [OPEN]
– This action will map the two files together – Other important notes:
Import, Key Values and Upload Formats. The Key Values are very important to correctly entering the child data. There are values that must be entered in the correct format, i.e.- gender, ethnicity, etc. These data elements have corresponding numerical values that must be entered.
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Example:
File after .xml import File after data is entered For example, note the Key Value for Ethnicity. Two blue pre-formatted rows are imported, but can be deleted if not needed and/or additional rows can be added
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Example (cont.):
File after data is entered
Upload Field Formats tab
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Saving the new file: After the data has been entered into the Excel file, it must be saved as an .xml file in
date, etc.
the upload files and save all like files in the same folder. Adding/Deleting rows in the file: After the import process, the Excel file will have two pre-formatted (blue) rows.
cell and drag the mouse down.
the Delete option.
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Click the [BROWSE] to select the .xml file to upload and then click [UPLOAD] Once the files are successfully uploaded, they will display in the Process Log Inbox
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Every file that is uploaded will display in the Process Log
Log, click [VIEW]. The Status column will indicate whether the files have been uploaded successfully or not. If there is a failure, the Exception column will explain why the file was not uploaded. The file must be fixed and uploaded again.
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Complete the required fields and click [GENERATE REPORT]
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All requested and complete reports will be displayed in the Reports Inbox. Once a report status is “Complete”, it can be viewed by clicking on the Report Title link.
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1. Click the Help link from any of the PELICAN screens 2. Select either PELICAN PA Pre-K Counts or the PELICAN Early Learning Network link
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All items related to Head Start Federal Reporting will be listed under the Reports and Upload Child Data sections
Title Material Type Provider Self Service Guide User Guide SLDS Data Input and Conversion Tip Sheet SLDS Data Upload and View Process Logs Tip Sheet Head Start Federal Reporting Import and Upload Demographic Data CAPTIVATE Simulation
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https://survey.deloitte.com/wsb.dll/11331/PELICANHeadStartFederalReportingTrainingSurvey.htm
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